Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 27 April 2022, commencing at 1.15 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Mike Lord

 

Cr Jim O’Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Chris Henderson (Group Manager Waste and Environmental Solutions), Gina Huakau (Corporate Policy Manager),  Michael Tannock (Network Assets Team Leader) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                 Lynne Adamson

 

 

 

1         Public Forum

There was no Public Forum.  

 


 

2         Apologies

           Moved (Mayor Aaron Hawkins/Cr Steve Walker):

           That the Council:

                      Accepts the apologies from Crs Doug Hall, Carmen Houlahan and Marie Laufiso.

                      Motion carried

 

3         Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried

 

5         Confirmation of Minutes

5.1      Ordinary Council meeting - 29 March 2022

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 29 March 2022 as a correct record.

Motion carried

 

  

6         Minutes of Community Boards

6         West Harbour Community Board - 9 February 2022

 

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

 

Notes the minutes of the West Harbour Community Board meeting held on 09 February 2022.

Motion carried

 

 

7         Otago Peninsula Community Board - 3 February 2022

 

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

 

Notes the minutes of the Otago Peninsula Community Board meeting held on 03 February 2022.

Motion carried

 

 

8         Strath Taieri Community Board - 3 February 2022

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

 

Notes the minutes of the Strath Taieri Community Board meeting held on 03 February 2022.

Motion carried

 

 

9         Mosgiel-Taieri Community Board - 10 February 2022

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

 

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 10 February 2022.

Motion carried

 

 

10       Waikouaiti Coast Community Board - 2 February 2022

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

 

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 02 February 2022.

Motion carried

 

 

11       Saddle Hill Community Board - 17 February 2022

 

Moved (Cr Jules Radich/Cr Sophie Barker):

That the Council:

 

Notes the minutes of the Saddle Hill Community Board meeting held on 17 February 2022.

Motion carried

 

Reports

12       Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the progress on implementation of resolutions made at Council meetings.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried

 

13       Council Forward Work Programme

 

A report from Corporate Policy provided the updated work programme for the 2021-2022 year.

 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Mayor Aaron Hawkins):

That the Council:

 

Notes the updated Council forward work programme.

Motion carried

 

14       2022 New Zealand Masters Games Final Report

 

A report from Community and Planning sought approval for the underwrite for the 2022 New Zealand Masters Games.

 

The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

 

Approves the underwrite of $106,665 for the 2022 New Zealand Masters Games.

Motion carried (CNL/2022/019)

 

15       DCC submission on ‘Te panoni i te hangarua, Transforming Recycling’

 

A report from Waste and Environmental Solutions sought approval of a submission on the Ministry for Environment (MfE) consultation, ‘Te panoni i te hangarua, Transforming Recycling’ (https://environment.govt.nz/news/transforming-recycling).

 

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

a)     Approves the DCC submission, with amendments, to the Ministry for Environment on ‘Te panoni i te hangarua, Transforming Recycling’.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

c)        Amends the submission by requesting government, through waste levy or other means fund the container deposit scheme fees for producer responsibility schemes. 

 

Motion carried with Cr Lee Vandervis recording his vote against

 

 

Moved (Cr Rachel Elder/Cr Jim O'Malley):

 

That the Council:

 

           d)       Amends the submission to request that consideration be given to implementing a                        system for tracking waste across the country.

 

           Motion carried (CNL/2022/021)

 

 

The substantive motion was then put:

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

a)     Approves the DCC submission, with amendments, to the Ministry for Environment on ‘Te panoni i te hangarua, Transforming Recycling’.

b)        Amends the submission by requesting government through waste levy or other means fund the container deposit scheme for producer responsibility schemes.

c)         Amends the submission to request that consideration be given to implementing a system for tracking waste across the country.

d)     Authorises the Chief Executive to make any minor editorial changes to the submission.

Motion carried (CNL/2022/022)

 

16       DCC submission on Te Huringa Taraiwa: Te arotake I te pūnaha utu kaiwhakamahi rori | ‘Driving Change: Reviewing the Road User Charges System

 

A report from Transport sought approval for a submission to Te Manatū Waka Ministry of Transport on the Te Huringa Taraiwa: Te arotake: te pūnaha utu kaiwhakamahi rori ‘Driving Change: Reviewing the Road User Charges System’ (RUC consultation).

 

The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.

 

Cr Garey left the meeting at 2.12 pm and returned at 2.14 pm.

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

 

That the Council:

 

           Adjourns the meeting.

 

           Motion carried

 

The meeting adjourned at 2.25 pm and reconvened at 2.25 pm.

 

Cr Christine Garey assumed the Chair.

The Mayor resumed the Chair at 2.25 pm.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

 

a)     Approves the DCC submission to Te Manatū Waka on Te Huringa Taraiwa: Te arotake: te pūnaha utu kaiwhakamahi rori Driving Change: Reviewing the Road User Charges System consultation.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language.

Motion carried (CNL/2022/023)

 

 

17       DCC submission on Reducing Pokies Harm consultation

 

A report from Corporate Policy sought approval of a submission to the Department of Internal Affairs (DIA) on reducing pokies harm.

 

The Manahautū - General Manager Māori Partnerships and Policy (Jeanette Wikaira) and Corporate Policy Manager (Gina Huakau) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr David Benson-Pope):

That the Council:

 

a)        Approves the draft Dunedin City Council submission to the Department of Internal Affairs on the options for changes to the Gambling (Harm Prevention and Minimisation) Regulations 2004.

b)        Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language.

Division

The Council voted by division:

 

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker and Mayor Aaron Hawkins (11).

Against:         Nil

Abstained:    Cr Andrew Whiley (1).

 

The division was declared CARRIED by 11 votes to 0 with one abstention.

 

Motion carried (CNL/2022/024)

 

18       Proposed Event Road Closures for May 2022

 

A report from Transport recommended approval for temporary road closures using the provisions of the Local Government Act 1974 for events to be held in May 2022.

 

The General Manager Infrastructure and Services (Simon Drew) and Network Assets Team Leader (Michael Tannock) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

Graduation Parades

Saturday 7, Saturday 14, and Saturday 21 May 2022, parades beginning 11:30am.

 

10:00am until 1:00pm

Great King Street between Frederick Street and Albany Street.

 

11:15am until 12:15pm:

Frederick Street between Great King Street and George Street.

George Street between Frederick Street and St Andrew Street.

St Andrew Street between George Street and Filleul Street.

Filleul Street between St Andrew Street and Moray Place.

Moray Place between George Street and Filleul Street.

 

Approximately 10:45am until parade has cleared.

Moray Place between Upper Stuart Street and Filleul Street.

 

Hyde Street 2022

 

Albany Street, between Leith Street and Clyde Street, from 5.00am to 8.30pm on Saturday 28 May 2022.

 

Hyde Street, between Albany Street and Frederick Street, will be closed from 5.30am Friday 27 May to approximately 12 noon Sunday 29 May 2022.

 

Motion carried (CNL/2022/025)

                

 

Mayor Aaron Hawkins paid tribute to former Mayor Dave Cull on the one year anniversary of his passing.  The Mayor extended aroha to his wife and whānau and to Mr Cull’s colleagues locally, nationally and internationally. 

 

He thanked the Otago Peninsula Community Board for their acknowledgement of Mr Cull earlier in the day.


 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 22 February 2022 - Public Excluded

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Confidential Council Forward Work Programme

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Director Vacancy - Dunedin City Holdings Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the appointment of director is made public once the applicant has been notified of the decision..

C5  Potential Property Purchase

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

That the meeting adjourn to enable members of the media and public to leave.

 

Motion carried (CNL/2022/026)

 

 

The meeting moved into confidential at 3.10 pm and closed at 4.05 pm.

 

 

 

 

..............................................

MAYOR