Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room or Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 31 May 2022, commencing at 10.02 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Jim O’Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), and Clare Sullivan (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1       Public Forum - Glyphosate usage

 

Anna-Marie Mirfin addressed the meeting on concerns with the use of glyphosate and glyphosate herbicides in the city.

Ms Mirfin responded to questions.

 

The Mayor paid tribute to former Dunedin North Labour MP Stan Rodger who passed away recently and spoke of his significant role in public life including his role in securing funding for the Otago Polytechnic campus.  The Mayor extended his deepest sympathy to Mr Rodger’s wife Anne and his whanau.  

  

 

2          Apologies

There were apologies from Crs Doug Hall and Lee Vandervis for absence; Cr Mike Lord for lateness and Cr Sophie Barker for early departure.

 

             Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

             That the Council:

 

             Accepts the apologies Crs Doug Hall and Lee Vandervis for absence, Cr Mike Lord for        lateness and Cr Sophie Barker for early departure (if required).

 

             Motion carried

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried

 

 

5          Confirmation of Minutes

5.1       Ordinary Council meeting - 27 April 2022

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 27 April 2022 as a correct record.

Motion carried

 

5.2       Ordinary Council Annual Plan meeting - 23 May 2022

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the minutes of the Ordinary Council Annual Plan meeting held on 23 May 2022 as a correct record.

Motion carried

   

Reports

6          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the progress on implementation of  resolutions made at Council meetings. 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried

 

7          Forward Work Programme for Council - May 2022

 

A report from Corporate Policy provided the updated forward work programme for the 2021-2022 year. 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Notes the updated Council forward work programme.

Motion carried

 

8          Submission on the National Adaptation Plan

 

A report from Corporate Policy sought approval for a submission to the draft National Adaptation Plan (NAP) consultation, a cross-agency initiative led by the Ministry for the Environment.

 

The Chief Executive Officer (Sandy Graham) and  Manahautū (General Manager Māori Partnership and Policy) (Jeanette Wikaira) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)         Approves the DCC submission to the National Adaptation Plan consultation with the following additions:

i)                    greater urgency in the delivery of the actions;

ii)                   the principles of a just transition to be embedded in all actions;

iii)                 the intergenerational equity of debt funding public adaptation works to be considered; and

iv)                 a stronger role for local government and iwi Māori in the design, implementation and monitoring of the actions.

b)     Authorises the Mayor or his delegate to speak to the DCC submission at the hearings.

c)     Authorises the Chief Executive to make any minor editorial changes to the submission.

Division

The Council voted by division.

 

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Aaron Hawkins (12).

Against:         Nil

Abstained:    Nil

 

The division was declared CARRIED by 12 votes to 0

 

Motion carried (CNL/2022/025)

 

9          Financial Result - Period Ended 30 April 2022

 

A report from Finance provided the financial results for the period ended 30 April 2022 and the financial position as at that date.

 

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions. 

 

 

Moved (Cr Sophie Barker/Cr David Benson-Pope):

That the Council:

 

Notes the Financial Performance for the period ended 30 April 2022 and the Financial Position as at that date.

Motion carried (CNL/2022/026)

 

10        Proposed Event Road Closures for June/July 2022

 

A report from Transport recommended Council approve temporary road closure applications for the following events:

a)         Rocklands Road Motorsport Hillclimb

b)        Mana Moana

c)         Midwinter Carnival

d)        City Activation: Ireland v All Blacks

 

The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.

 

 

Moved (Cr Steve Walker/Cr Chris Staynes):

That the Council:

 

Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

 

             Rocklands Road Hillclimb Motorsport Event

·                From 9:00am until 5:00pm Sunday 12 June 2022;

·                Rocklands Road, road closed between route positions 3.4 km and 7 km, measured from SH87.

·               Residents will be escorted to properties when access is required.

Mana Moana

·                From 4.30pm until 9:00pm Friday 24, Saturday 25 and Sunday 26 June 2022;

·                Fryatt Street from Fish Street to Wharf Street.

 

Midwinter Carnival

·                From 12 Noon Friday 8 July until 11:00pm Saturday 9 July 2022;

·                Moray Place from Stuart Street to Princes Street.

City Activation: Ireland v All Blacks

·                From 7:00am Friday 8 July until 5:30am Sunday 10 July 2022;

·                The Lower Octagon from George Street to Princes Street,

·                Lower Stuart Street from The Octagon to Moray Place.

Access will be available to Bath Street and the eastbound lane of Lower Stuart Street from Bath Street to Moray Place.

Motion carried (CNL/2022/027)

 

11        Finance and Council Controlled Organisations Committee - Item for Council Approval

 

A report from Civic sought approval of a report on Dunedin Railways Limited considered at the Finance and Council Controlled Organisations Committee meeting held on 10 May 2022. 

 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Sophie Barker):

That the Council:

 

a)     Confirms its previous decision of November 2021 for DCHL to operate and fund a limited service for Dunedin Railways Limited until June 2024.

b)     Notes the staff will report back to Council as part of the next Annual Plan process on the options for long term operations and governance of the Dunedin Railways Limited.

 

Motion carried (CNL/2022/028)

 

12        Infrastructure Services Committee Item for Council Approval

 

A report from Civic sought approval of a report on Funding Options for the 3 Waters Strategic Work Programme s considered at the Infrastructure Services Committee meeting held on 9 May 2022.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

 

a)     Approves the 3 Waters Strategic Work Programme funded through Government Funding.

b)     Notes that staff will bring a further report to Council with a plan for consultation on the remainder of the Better Off Funding Package.

 

Motion carried (CNL/2022/029)

 

13        Finance and Council Controlled Organisations Committee - Item for Retrospective Council Approval

 

A report from Civic sought approval of the draft submission on Otago Regional Council Annual Plan 2022/23, considered at the Finance and Council Controlled Organisations Committee meeting held on 10 May 2022. 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Council:

 

Approves retrospectively, the Council’s submission to the Otago Regional Council 2022/23 Annual Plan consultation.

Motion carried (CNL/2022/030)

 

 

Resolution to exclude the public

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 27 April 2022 - Public Excluded

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Confidential Council Forward Work Programme

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Property Lease

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  New Zealand Masters Games Appointment of Trustee

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Director appointment - Centre of Digital Excellence (CODE)

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Adjourns the meeting.

 

 

 

The meeting moved into confidential at 11.36 am and concluded at 12.16 pm.

 

 

 

..............................................

MAYOR