Notice of Meeting:
I hereby give notice that an ordinary meeting of the Planning and Environment Committee will be held on:
Date: Monday 9 May 2022
Time: 1.00 pm (or at the conclusion of the previous meeting)
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Planning and Environment Committee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr David Benson-Pope |
|
Deputy Chairperson |
Cr Sophie Barker |
Cr Steve Walker |
Members |
Cr Rachel Elder |
Mr Matapura Ellison |
|
Cr Christine Garey |
Cr Doug Hall |
|
Mayor Aaron Hawkins |
Cr Carmen Houlahan |
|
Cr Marie Laufiso |
Cr Mike Lord |
|
Cr Jim O'Malley |
Cr Jules Radich |
|
Cr Chris Staynes |
Cr Lee Vandervis |
|
Ms Rachel Wesley |
Cr Andrew Whiley |
Senior Officer Robert West, General Manager Corporate and Quality
Governance Support Officer Lauren McDonald
Lauren McDonald
Governance Support Officer
Telephone: 03 477 4000
Lauren.mcdonald@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Planning and Environment Committee 9 May 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 17
5.1 Planning and Environment Committee meeting - 4 April 2022 17
5.2 Extraordinary Planning and Environment Committee meeting - 14 April 2022 22
Part A Reports (Committee has power to decide these matters)
6 Actions from resolutions of Planning and Environment Committee meetings 26
7 Planning and Environment Committee Forward Work Programme 28
8 Planning and Environment Activity Report for the period to 31 March 2022 35
9 Items for Consideration by the Chair
Any items for consideration by the Chairperson.
Planning and Environment Committee 9 May 2022 |
At the close of the agenda no requests for public forum had been received.
An apology has been received from Cr Doug Hall.
That the Committee:
Accepts the apology from Cr Doug Hall.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
|
Planning and Environment Committee 9 May 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
|
Title |
Page |
⇩a |
Register of Interest - May 2022 |
6 |
|
Planning and Environment Committee 9 May 2022 |
Planning and Environment Committee meeting - 4 April 2022
That the Committee: a) Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 04 April 2022 as a correct record.
|
Attachments
|
Title |
Page |
A⇩ |
Minutes of Planning and Environment Committee meeting held on 4 April 2022 |
18 |
|
Planning and Environment Committee 9 May 2022 |
Planning and Environment Committee
MINUTES
Minutes of an ordinary meeting of the Planning and Environment Committee held via Audio-Visual Zoom link on Monday 04 April 2022, commencing at 1.00 pm.
PRESENT
Chairperson |
Cr David Benson-Pope |
|
Deputy Chairperson |
Cr Sophie Barker |
Cr Steve Walker |
Members |
Cr Rachel Elder |
Mr Matapura Ellison |
|
Cr Christine Garey |
Cr Doug Hall |
|
Mayor Aaron Hawkins |
Cr Carmen Houlahan |
|
Cr Marie Laufiso |
Cr Mike Lord |
|
Cr Jim O'Malley |
Cr Jules Radich |
|
Cr Chris Staynes |
Cr Lee Vandervis |
|
Ms Rachel Wesley |
Cr Andrew Whiley |
IN ATTENDANCE |
Robert West (General Manager Corporate and Quality); Jeanette Wikaira (Manahautū - General Manager Māori, Partnerships, Policy Māori, Partnerships & Policy); Jonathan Rowe (Programme Manager South Dunedin Future); Claire Austin (General Manager Customer and Regulatory); Simon Drew (General Manager Infrastructure and Development); Clare Sullivan (Governance Manager) |
Governance Support Officer Lauren McDonald
1 Public Forum
There was no Public Forum.
2 Apologies |
Moved (Chairperson David Benson-Pope/Cr Rachel Elder): That the Committee: Accepts the apologies from Crs Lee Vandervis and Doug Hall for absence and for Mayor Aaron Hawkins early departure from the meeting. Motion carried |
3 Confirmation of agenda |
|
|
Moved (Chairperson David Benson-Pope/Cr Mike Lord): That the Committee:
Confirms the agenda with the addition of acknowledging formally the service of Anne Turvey to Dunedin City as Item 10.
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Deputy Chairperson Steve Walker/Cr Jim O'Malley): That the Committee:
a) Notes the Elected Members' Interest Register and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Planning and Environment Committee meeting - 14 February 2022 |
|
|
Moved (Chairperson David Benson-Pope/Cr Chris Staynes): That the Committee:
a) Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 14 February 2022 as a correct record. Motion carried (PLA/2022/003) |
Part A Reports
6 Actions from resolutions of Planning and Environment Committee meetings |
|
|
A report from Corporate Policy detailed the public open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019. |
|
Moved (Cr Chris Staynes/Cr Christine Garey): That the Committee:
a) Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings shown in Attachment A. Motion carried |
7 Planning and Environment Committee Forward Work Programme |
|
|
A report from Corporate Policy provided an update of the Planning and Environment Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. |
|
Robert West, General Manager Corporate and Quality spoke to the report and responded to questions.
|
|
Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker): That the Committee:
a) Notes the Planning and Environment Committee forward work programme as shown in Attachment A. Motion carried |
10 Recognition of Service |
|
|
Moved (Chairperson David Benson-Pope/Cr Chris Staynes): That the Committee: Recognises the long service to Dunedin city of former colleague Anne Turvey. Motion carried |
8 South Dunedin Future - Interim Update |
|
|
A report from Māori, Partnerships & Policy provided an interim update on the South Dunedin Future (SDF) programme. It outlined activities planned or underway, and describes the steps involved in developing the SDF programme plan by June 2022. |
Cr Chris Staynes left the meeting at 01:31 p.m. and returned to the meeting at 01:39 p.m. Mayor Aaron Hawkins left the meeting at 01:40 p.m.
|
|
|
Jonathon Rowe, Programme Manager, South Dunedin Future spoke to report and he, Ms Wikaira and Mr Drew responded to questions.
|
|
Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker): That the Committee:
a) Notes the South Dunedin Future – Interim Update report. b) Notes that Councillors will have an opportunity to discuss development of the South Dunedin Future programme plan during a workshop in May 2022. c) Notes that a further update report, and draft South Dunedin Future programme plan, will be submitted to Councils for consideration and approval in June 2022. Motion carried (PLA/2022/004) |
9 Items for Consideration by the Chair |
|
|
No items for consideration by the Chair were raised. |
The meeting concluded at 2:07 pm.
..............................................
CHAIRPERSON
Planning and Environment Committee 9 May 2022 |
Extraordinary Planning and Environment Committee meeting - 14 April 2022
That the Committee: a) Confirms the public part of the minutes of the Extraordinary Planning and Environment Committee meeting held on 14 April 2022 as a correct record.
|
Attachments
|
Title |
Page |
A⇩ |
Minutes of Extraordinary Planning and Environment Committee meeting held on 14 April 2022 |
23 |
|
Planning and Environment Committee 9 May 2022 |
Planning and Environment Committee
MINUTES
Minutes of an extraordinary meeting of the extraordinary Planning and Environment Committee held via zoom audio visual link on Thursday 14 April 2022, commencing at 2.30 pm.
PRESENT
Chairperson |
Cr David Benson-Pope |
|
Deputy Chairperson |
Cr Sophie Barker |
Cr Steve Walker
|
Members |
Cr Rachel Elder |
Mr Matapura Ellison |
|
Cr Christine Garey |
Ms Rachel Wesley |
|
Mayor Aaron Hawkins |
Cr Carmen Houlahan |
|
Cr Marie Laufiso |
Cr Mike Lord |
|
Cr Jim O'Malley |
Cr Jules Radich |
|
Cr Chris Staynes |
Cr Lee Vandervis |
|
|
Cr Andrew Whiley |
IN ATTENDANCE |
Sandy Graham (Chief Executive); Robert West (General Manager Corporate and Quality), Simon Drew (General Manager Infrastructure and Development), Glen Hazelton (Project Director, Central City Plan) and Clare Sullivan (Manager Governance) |
Governance Support Officer Lauren McDonald
1 Apologies |
Moved (Chairperson David Benson-Pope/Cr Steve Walker): That the Committee: Accepts the apology for absence from Cr Doug Hall. Motion carried |
2 Confirmation of agenda |
|
|
Moved (Chairperson David Benson-Pope/Cr Steve Walker): That the Committee: Confirms the agenda without addition or alteration. Motion carried |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Chairperson David Benson-Pope/Cr Rachel Elder): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
Part A Reports
4 George Street Retail Quarter Developed Design |
|
|
A report from the Project Management Office provided an update on the developed design for George Street Retail Quarter. |
|
The Chief Executive (Sandy Graham), General Manager Infrastructure and Development (Simon Drew) and Project Director, Central City Plan (Glen Hazelton) spoke to the report and responded to questions.
|
|
Moved (Chairperson David Benson-Pope/Cr Jim O'Malley): That the Committee: Adjourns the meeting. Motion carried
|
|
The meeting adjourned at 4:00pm reconvened at 4:12 pm.
|
Cr Chris Staynes left the meeting at 4:32 p.m. Cr Sophie Barker left the meeting at 4:26 p.m. and returned to the meeting at 4:56 p.m.
|
|
|
Moved (Mayor Aaron Hawkins/Mr Matapura Ellison): That the Committee:
Notes the George Street Retail Quarter Developed Design report. Division The Committee voted by division For: Crs Sophie Barker, Rachel Elder, Matapura Ellison, Christine Garey, Aaron Hawkins, Carmen Houlahan, Marie Laufiso, Mike Lord, , Jim O'Malley, Steve Walker, Rachel Wesley. Andrew Whiley and David Benson-Pope (13). Against: Crs Jules Radich and Lee Vandervis (2). Abstained: Nil
The division was declared CARRIED by 13 votes to 2
Motion carried (PLA/2022/005) |
The meeting concluded at 5:24 p.m.
..............................................
CHAIRPERSON
|
Planning and Environment Committee 9 May 2022 |
Actions from resolutions of Planning and Environment Committee meetings
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to detail the public open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019 (Attachment A).
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings shown in Attachment A. |
discussion
3 This report provides an update on resolutions that have been actions since the last Planning and Environment Committee meeting.
NEXT STEPS
4 An updated actions report will be provided at all Planning and Environment Committee meetings.
Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
|
Title |
Page |
⇩a |
Public Action List - May 2022 |
27 |
|
Planning and Environment Committee 9 May 2022 |
Planning and Environment Committee Forward Work Programme
Department: Corporate Policy
EXECUTIVE SUMMARY
1 The purpose of this report is to provide a regular update of the Planning and Environment Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. (Attachment A).
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Planning and Environment Committee forward work programme as shown in Attachment A. |
Discussion
3 The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work.
4 As an update report, purple highlights show changes to timeframes. New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold. Months where no Committee meetings are scheduled are highlighted as grey.
NEXT STEPS
5 An updated report will be provided to future meetings of the Planning and Environment Committee.
Signatories
Author: |
Sharon Bodeker - Corporate Planner |
Authoriser: |
Robert West - General Manager Corporate and Quality |
|
Title |
Page |
⇩a |
Planning & Environment Committee - Forward Work Programme May 2022 |
29 |
Planning and Environment Committee 9 May 2022 |
Planning and Environment Activity Report for the period to 31 March 2022
Department: City Development and Customer and Regulatory
EXECUTIVE SUMMARY
1 This report provides an update on progress towards achieving levels of service for the City Development, Resource Consents, and Regulatory Services activities for the period 1 July 2021 to 31 March 2022, as provided in Attachments A and B.
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the update reports on the City Development, Resource Consents, and Regulatory Services activities as provided in Attachment A and Attachment B. |
DISCUSSION
3 The 10 year plan sets out the activities undertaken by Council. Each activity has levels of service that describe what Council will provide to the community, along with measures and targets used to assess the level of achievement in delivering those activities. Council reports on its achievement of all levels of service through its Annual Report.
4 Attachments A and B report on progress towards achieving the levels of service, measures and targets as detailed in the 10 year plan for City Development, Resource Consents, and Regulatory Services, for the six months to 31 March 2022. Information on specific areas of work is also provided for each activity.
5 The Residents’ Opinion Survey (ROS) is used by Council to measure achievement of some of its levels of service, and the results from the survey are shown in the attached activity reports. Respondents of the survey are asked to rate their satisfaction levels for some activities on a scale of 1-10 from very dissatisfied to very satisfied.
6 The survey is carried out on a continuous monthly basis, with the aim of getting 100 responses each month. This provides a sample size of around 1,200 for the year, with a nine monthly sample size of around 900 residents. A sample size of 900 has an expected margin of error (at the 95% confidence interval) of ± 3.3%.
NEXT STEPS
8 An update report for the 12 months to 30 June 2022 will be presented to Council later in the year.
Signatories
Author: |
Anna Johnson - City Development Manager Ros MacGill - Manager Compliance Solutions Paul Henderson - Building Solutions Manager |
Authoriser: |
Simon Drew - General Manager Infrastructure and Development Claire Austin - General Manager Customer and Regulatory |
|
Title |
Page |
⇩a |
Community and Planning Activity Report |
37 |
⇩b |
Regulatory Services |
43 |