Notice of Meeting:

I hereby give notice that an ordinary meeting of the Planning and Environment Committee will be held on:

 

Date:                                                    Monday 9 May 2022

Time:                                                   1.00 pm (or at the conclusion of the previous meeting)

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Planning and Environment Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Ms Rachel Wesley

Cr Andrew Whiley

 

Senior Officer                                               Robert West, General Manager Corporate and Quality

 

Governance Support Officer                  Lauren McDonald

 

 

Lauren McDonald

Governance Support Officer

 

 

Telephone: 03 477 4000

Lauren.mcdonald@dcc.govt.nz

www.dunedin.govt.nz

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Planning and Environment Committee

9 May 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    17

5.1       Planning and Environment Committee meeting - 4 April 2022                                               17

5.2       Extraordinary Planning and Environment Committee meeting - 14 April 2022                 22     

Part A Reports (Committee  has power to decide these matters)

6             Actions from resolutions of Planning and Environment Committee meetings                               26

7             Planning and Environment Committee Forward Work Programme                                                   28

8             Planning and Environment Activity Report for the period to 31 March 2022                                 35

9             Items for Consideration by the Chair

Any items for consideration by the Chairperson.             

 

 


Planning and Environment Committee

9 May 2022

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

An apology has been received from Cr Doug Hall.

 

That the Committee:

 

Accepts the apology from Cr Doug Hall.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Planning and Environment Committee

9 May 2022

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest - May 2022

6

  


Planning and Environment Committee

9 May 2022

 

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Planning and Environment Committee

9 May 2022

 

Confirmation of Minutes

Planning and Environment Committee meeting - 4 April 2022

 

 

 

RECOMMENDATIONS

That the Committee:

a)     Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 04 April 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Planning and Environment Committee meeting  held on 4 April 2022

18

 

 


Planning and Environment Committee

9 May 2022

 

 

 

Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held via Audio-Visual Zoom link on Monday 04 April 2022, commencing at 1.00 pm.

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Ms Rachel Wesley

Cr Andrew Whiley

 

IN ATTENDANCE

Robert West (General Manager Corporate and Quality); Jeanette Wikaira (Manahautū - General Manager Māori, Partnerships, Policy Māori, Partnerships & Policy); Jonathan Rowe (Programme Manager South Dunedin Future); Claire Austin (General Manager Customer and Regulatory); Simon Drew (General Manager Infrastructure and Development); Clare Sullivan (Governance Manager)

 

Governance Support Officer                  Lauren McDonald

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

Moved (Chairperson David Benson-Pope/Cr Rachel Elder):

That the Committee:

             Accepts the apologies from Crs Lee Vandervis and Doug Hall for absence and for Mayor   Aaron Hawkins early departure from the meeting.

             Motion carried

 

3          Confirmation of agenda

 

 

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

 

Confirms the agenda with the addition of acknowledging formally the service of Anne Turvey to Dunedin City as Item 10.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Deputy Chairperson Steve Walker/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried

 

5          Confirmation of Minutes

5.1      Planning and Environment Committee meeting - 14 February 2022

 

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

a)     Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 14 February 2022 as a correct record.

                   Motion carried (PLA/2022/003)

    

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings

 

A report from Corporate Policy detailed the public open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019.

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings shown in Attachment A.

                         Motion carried

 

7          Planning and Environment Committee Forward Work Programme

 

A report from Corporate Policy provided an update of the Planning and Environment Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work.

 

Robert West, General Manager Corporate and Quality spoke to the report and responded to questions.

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker):

That the Committee:

 

a)     Notes the Planning and Environment Committee forward work programme as shown in Attachment A.

                         Motion carried

 

10        Recognition of Service

 

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

Recognises the long service to Dunedin city of former colleague Anne Turvey.

Motion carried

 

8          South Dunedin Future - Interim Update

 

A report from Māori, Partnerships & Policy provided an interim update on the South Dunedin Future (SDF) programme. It outlined activities planned or underway, and describes the steps involved in developing the SDF programme plan by June 2022.

Cr Chris Staynes left the meeting at 01:31 p.m. and returned to the meeting at 01:39 p.m.

Mayor Aaron Hawkins left the meeting at 01:40 p.m.

 

 

Jonathon Rowe, Programme Manager, South Dunedin Future spoke to report and he, Ms Wikaira and Mr Drew responded to questions.

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker):

That the Committee:

 

a)     Notes the South Dunedin Future – Interim Update report.

b)     Notes that Councillors will have an opportunity to discuss development of the South Dunedin Future programme plan during a workshop in May 2022.

c)     Notes that a further update report, and draft South Dunedin Future programme plan, will be submitted to Councils for consideration and approval in June 2022.

Motion carried (PLA/2022/004)

 

9          Items for Consideration by the Chair

 

 

No items for consideration by the Chair were raised.

             

The meeting concluded at 2:07 pm.

 

 

 

..............................................

CHAIRPERSON


Planning and Environment Committee

9 May 2022

 

Extraordinary Planning and Environment Committee meeting - 14 April 2022

 

 

 

RECOMMENDATIONS

That the Committee:

a)     Confirms the public part of the minutes of the Extraordinary Planning and Environment Committee meeting held on 14 April 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Extraordinary Planning and Environment Committee meeting  held on 14 April 2022

23

 

 


Planning and Environment Committee

9 May 2022

 

 

 

Planning and Environment Committee

MINUTES

 

Minutes of an extraordinary meeting of the extraordinary Planning and Environment Committee held via zoom audio visual link on Thursday 14 April 2022, commencing at 2.30 pm.

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

 

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Ms Rachel Wesley

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

 

Cr Andrew Whiley

 

IN ATTENDANCE

Sandy Graham (Chief Executive); Robert West (General Manager Corporate and Quality), Simon Drew (General Manager Infrastructure and Development), Glen Hazelton (Project Director, Central City Plan) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Lauren McDonald

 

 

 

1          Apologies

Moved (Chairperson David Benson-Pope/Cr Steve Walker):

That the Committee:

             Accepts the apology for absence from Cr Doug Hall.

             Motion carried

 

2          Confirmation of agenda

 

 

Moved (Chairperson David Benson-Pope/Cr Steve Walker):

That the Committee:

Confirms the agenda without addition or alteration.

             Motion carried

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

               Motion carried

Part A Reports

4          George Street Retail Quarter Developed Design

 

A report from the Project Management Office provided an update on the developed design for George Street Retail Quarter.

 

The Chief Executive (Sandy Graham), General Manager Infrastructure and Development (Simon Drew) and Project Director, Central City Plan (Glen Hazelton) spoke to the report and responded to questions.

 

 

Moved (Chairperson David Benson-Pope/Cr Jim O'Malley):

That the Committee:

             Adjourns the meeting.

             Motion carried

 

 

The meeting adjourned at 4:00pm reconvened at 4:12 pm.

 

Cr Chris Staynes left the meeting at 4:32 p.m.

Cr Sophie Barker left the meeting at 4:26 p.m. and returned to the meeting at 4:56 p.m.

 

 

Moved (Mayor Aaron Hawkins/Mr Matapura Ellison):

That the Committee:

 

Notes the George Street Retail Quarter Developed Design report.

             Division

The Committee voted by division

For:                  Crs Sophie Barker, Rachel Elder, Matapura Ellison, Christine Garey, Aaron Hawkins, Carmen Houlahan, Marie Laufiso, Mike Lord, , Jim O'Malley, Steve Walker, Rachel Wesley. Andrew Whiley and David Benson-Pope (13).

Against:          Crs Jules Radich and Lee Vandervis (2).

Abstained:    Nil

 

The division was declared CARRIED by 13 votes to 2

 

             Motion carried (PLA/2022/005)

 

The meeting concluded at 5:24 p.m.

 

                           

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

..............................................

CHAIRPERSON

 

    


Planning and Environment Committee

9 May 2022

 

Part A Reports

 

Actions from resolutions of Planning and Environment Committee meetings

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to detail the public open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019 (Attachment A).

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings shown in Attachment A.

 

discussion

3          This report provides an update on resolutions that have been actions since the last Planning and Environment Committee meeting.

NEXT STEPS

4          An updated actions report will be provided at all Planning and Environment Committee meetings.

 Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Public Action List - May 2022

27

  


Planning and Environment Committee

9 May 2022

 

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Planning and Environment Committee

9 May 2022

 

 

Planning and Environment Committee Forward Work Programme

Department: Corporate Policy

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide a regular update of the Planning and Environment Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. (Attachment A). 

2          As this is an administrative report only, there are no options or Summary of Considerations. 

RECOMMENDATIONS

That the Committee:

a)     Notes the Planning and Environment Committee forward work programme as shown in Attachment A.

 

Discussion

3          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work. 

4          As an update report, purple highlights show changes to timeframes.  New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold.  Months where no Committee meetings are scheduled are highlighted as grey. 

NEXT STEPS

5          An updated report will be provided to future meetings of the Planning and Environment Committee.

 

Signatories

Author:

Sharon Bodeker - Corporate Planner

Authoriser:

Robert West - General Manager Corporate and Quality

Attachments

 

Title

Page

a

Planning & Environment Committee - Forward Work Programme May 2022

29

  


Planning and Environment Committee

9 May 2022

 

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Planning and Environment Committee

9 May 2022

 

 

Planning and Environment Activity Report for the period to 31 March 2022

Department: City Development and Customer and Regulatory

 

 

 

 

EXECUTIVE SUMMARY

1          This report provides an update on progress towards achieving levels of service for the City Development, Resource Consents, and Regulatory Services activities for the period 1 July 2021 to 31 March 2022, as provided in Attachments A and B.

2          As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That the Committee:

a)     Notes the update reports on the City Development, Resource Consents, and Regulatory Services activities as provided in Attachment A and Attachment B.

 

DISCUSSION

3          The 10 year plan sets out the activities undertaken by Council.  Each activity has levels of service that describe what Council will provide to the community, along with measures and targets used to assess the level of achievement in delivering those activities.  Council reports on its achievement of all levels of service through its Annual Report.

4          Attachments A and B report on progress towards achieving the levels of service, measures and targets as detailed in the 10 year plan for City Development, Resource Consents, and Regulatory Services, for the six months to 31 March 2022.  Information on specific areas of work is also provided for each activity. 

5          The Residents’ Opinion Survey (ROS) is used by Council to measure achievement of some of its levels of service, and the results from the survey are shown in the attached activity reports.  Respondents of the survey are asked to rate their satisfaction levels for some activities on a scale of 1-10 from very dissatisfied to very satisfied.

6          The survey is carried out on a continuous monthly basis, with the aim of getting 100 responses each month.  This provides a sample size of around 1,200 for the year, with a nine monthly sample size of around 900 residents.  A sample size of 900 has an expected margin of error (at the 95% confidence interval) of ± 3.3%. 

7          As part of the Strategic Framework Refresh project, a review is underway of both levels of service and the DCC’s suite of survey tools, including the ROS survey, to improve how we measure and report on our performance, and how we monitor wellbeing.

NEXT STEPS

8          An update report for the 12 months to 30 June 2022 will be presented to Council later in the year. 

 

Signatories

Author:

Anna Johnson - City Development Manager

Ros MacGill - Manager Compliance Solutions

Paul Henderson - Building Solutions Manager

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Claire Austin - General Manager Customer and Regulatory

Attachments

 

Title

Page

a

Community and Planning Activity Report

37

b

Regulatory Services

43

  


Planning and Environment Committee

9 May 2022

 

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9 May 2022

 

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