Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Fairfield Bowling Clubrooms, Main Road, Fairfield, Dunedin on Thursday 16 June 2022, commencing at 1.06 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

Cr Jules Radich

Leanne Stenhouse

 

IN ATTENDANCE

Anna Nilsen, Group Manager Property Services

 

Governance Support Officer                  Lynne Adamson

 

 

 

 

 

1          Public Forum

1.1       Public Forum - Big Rock School Funding Application

 

Leo Douglas and Stevie Kahui, Pupils of Rock School spoke in support of the funding application for sports equipment to be considered later in the meeting and responded to questions.

             1.2       Public Forum – Brighton/Ocean View Halls Funding Application

 

Len Leith spoke on behalf of the Brighton/Ocean View Halls Committee in support of its funding application to enhance the entrance of the Ocean View Hall which would be considered later in the meeting.

 

Mr Leith responded to questions.

 

 

 

2          Apologies

             There was an apology from John Moyle.

 

             Moved (Scott Weatherall/ Keith McFadyen):

             That the Board:

                          Accepts the apology from John Moyle.

                          Motion carried

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the agenda with the alteration that Item 5 – NZ Police Update be deferred to the 11 August 2022 meeting.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Leanne Stenhouse/Christina McBratney):

That the Board:

 

a)     Notes  the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

Part A Reports

5          NZ Police

 

This item was deferred until the next meeting.

 

6          Greater Green Island COMMUNITY NETWORK

 

Ben McKenzie and Alana Goldsack explained their background and roles as community workers within the Greater Green Island Community Network.  They provided an update on initiatives to date and proposed ideas for the community going forward.

 

Mr McKenzie and Ms Goldsack responded to questions.

 

7          Funding Applications

 

There were two funding applications for consideration by the Board. 

The Chair withdrew from discussion and consideration of the funding applications and Paul Weir assumed the Chair.

Leanne Stenhouse withdrew from discussion and consideration of the funding application from Big Rock School.

Big Rock Primary School requested $1,500.00 funding assistance towards the purchase of junior sports equipment.

 

Moved (Cr Jules Radich/Paul Weir):

That the Board:

 

a)     Approves the funding application from Big Rock School for $1,500.00 funding assistance.

Motion carried (SHCB/2022/004)

 

 

Brighton/Ocean View Community Halls Society Inc requested $500.00 funding assistance towards the upgrade of the entrance to the hall.

 

 

Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:

 

b)     Approves the funding application from Brighton/Ocean View Community Halls Society Inc for $500.00 funding assistance

 

.Motion carried (SHCB/2022/005)

 

8          Governance Support Officer's Report

 

A report from Civic provided the Saddle Hill Community Board an update on activities relevant to the Board’s area which included

a)         Discretionary Fund

b)        Retrospective approval of expenditure

c)         Local Authority Elections

d)        Sports Facilities Review

e)        Green Island Landfill – Kaikorai Estuary

f)         Transport Updates -

g)         Parking

h)        Roadworks Schedule

i)          Current consultations.

 

Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:

 

a)    Notes the Governance Support Officer’s Report.

b)    Retrospectively approves the expenditure of $75.00 for a bereavement basket.

Motion carried (SHCB/2022/006)

 

9          Board Updates

 

Board members provided updates on activities undertaken on behalf of the Board or items of interest which included:

·              Keep Dunedin Beautiful

Ms McBratney provided an update on activities and advised that the Keep Dunedin Beautiful Awards would be held in August.

 

·              Coastal Dunes

 

·              Emergency Planning

 

·              Community Pantries

 

·              Waldronville/Ocean View shared pathway

Mr Weir advised that he had undertaken a site visit with representatives from Fulton Hogan to scope out the feasibility and approximate cost to install a shared pathway from Waldronville to Ocean View and would report back once the information had been provided.

 

·              Buses

Ms Stenhouse commented on some changes the Otago Regional Council (ORC) had implemented to the bus route to accommodate children busing to school.  She advised that there were still issues which needed to be rectified and would remain in contact with the ORC. 

 

The Chair advised that the Mayor would continue discussions on the bus issues with the appropriate parties.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Notes the Board updates.

Motion carried (SHCB/2022/007)

 

 

The Board then discussed a Board project to move the BBQ in Brighton from the current location to the Brighton Domain.

 

 

Moved (Cr Jules Radich/Paul Weir):

That the Board:

Approves up to $2,300.00 be paid from the discretionary fund for relocation of the Brighton BBQ to the Brighton Domain.

 

 Motion carried (SHCB/2022/008)

 

10        Community Plan

 

The Saddle Hill Community Board Community Plan was discussed and it was agreed to include the close collaboration they have with the Greater Green Island Community Network in the plan. 

 

11        Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update of items of Interest to the Board which included:

·                Various Community Meetings re Proposed Smooth Hill Landfill

·                Meeting with Council Parks Staff

·                Meeting with Council Transportation Staff

·                Proposed Landfill RMA Hearing

·                Meeting with McMaster Road Resident re their concerns

·                Meeting with the Mayor, CEO and Councillors

·                Meeting with Greater Green Island and Civil Defence Representatives and Leanne Stenhouse

·                State of Waldronville Streets

·                Footpath Vegetation – Ocean View

·                Aurora Energy – Community Acknowledgement and Engagement

·                Stormwater Drain Clearout outside homes at Ocean View

·                Queen St Resident Engagement and report back to Transportation Staff

·                Seaview Road onsite meeting with Council staff and Leanne Stenhouse

·                Corrections Department re Community Workers

·                Evacuation Roadsigns

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Notes the Chairperson’s update.

Motion carried (SHCB/2022/009)

 

12        Councillor Update

 

Councillor Jules Radich provided an update on items of interest which included:

·                Annual Plan feedback

·                3 Waters update

 

 

Moved (Cr Jules Radich/Deputy Chairperson Paul Weir):

That the Board:

 

Notes the update from Cr Radich.

Motion carried (SHCB/2022/010)

 

13        Items for Consideration by the Chair

 

The Board would like an update on the proposed changes to the 2GP in relation to the Board area.

 

It was noted that the final meeting for the triennium would be held on Thursday 11 August 2022 in the Edinburgh Room.

 

 

The meeting concluded at 3.01 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON