West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 01 June 2022, commencing at 5.30 pm
PRESENT
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Chairperson |
Francisca Griffin |
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Deputy Chairperson |
Kristina Goldsmith
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Members |
Duncan Eddy |
Trevor Johnson |
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Angela McErlane |
Jacqueline Ruston |
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Cr Steve Walker |
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IN ATTENDANCE |
Jeanine Benson (Group Manager, Transport) |
Governance Support Officer Wendy Collard
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1.1 Long Beach Amenities Society
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Tracey McNamara from the Long Beach Amenities Society spoke in support of their funding application and responded to questions. |
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1.2 West Harbour Arts Charitable Trust
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On behalf of the West Harbour Arts Charitable Trust, Ian Landreth and Octavia Cook spoke in support of their funding application and responded to questions. |
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Catherine Rice spoke in support of the scholarship application that she had put in on behalf of her son Claude Rice and responded to questions. |
Moved: (Francisca Griffin/Kristina Goldsmith):
That the Board:
Extends the public forum.
Motion carried
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Kristina Goldsmith withdrew from the discussion.
Taufa Makanesi spoke to his scholarship application and responded to questions.
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (WHCB/2022/006) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Trevor Johnson provided an update to his Interest Register.
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2022/007) |
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
a) Confirms the minutes of the West Harbour Community Board meeting held on 31 March 2022 as a correct record. Motion carried (WHCB/2022/008) |
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6 He Purapura Marara - Scattered Seeds Digital Archive Community Project |
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Due to unforeseen circumstances, staff were unable to attend. |
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Consideration was given to the applications for funding and request for a change of scope from Sawyers Bay Playcentre. It was agreed to take each request separately. |
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Kristina Goldsmith withdrew from the discussion on this item. Consideration was given to the request from Sawyers Bay Playcentre to change the scope of their funding that was approved by the Board at its 9 June 2021 meeting. |
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Moved (Cr Steve Walker/Trevor Johnson): That the Board:
Approves the extension of time to 31 October 2022 for the funds granted to Sawyers Bay Playcentre to be spent. Motion carried (WHCB/2022/009)
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Kristina Goldsmith withdrew from the discussion on this item.
Consideration was given to the scholarship application of $550.00 from Taufa Makanesi.
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Moved (Cr Steve Walker/Trevor Johnson): That the Board:
Approves $500.00 toward the scholarship application from Sione Taufa Makanesi
Motion carried (WHCB/2022/010)
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Consideration was given to the scholarship application of $500.00 from Catherine Rice on behalf of her son Claude Rice.
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Moved (Cr Steve Walker/Trevor Johnson): That the Board:
Declines the scholarship application from Catherine Rice on behalf of her son Claude Rice.
Motion carried (WHCB/2022/011)
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Consideration was given to the funding application from the West Harbour Arts Charitable Trust towards the art programmes in schools and pre-schools in the West Harbour Area.
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Moved (Jacqueline Ruston/Duncan Eddy): That the Board:
Approves $500.00 to the West Harbour Charitable Trust towards the pre-school and schools art programme.
Motion carried (WHCB/2022/012)
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Consideration was given to the funding application from the Long Beach Amenities Society towards a heat pump for the Long Beach Hall.
Trevor Johnson withdrew from the discussion on this item.
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Moved (Cr Steve Walker/Member Angela McErlane): That the Board:
Approves $1500.00 to the Long Beach Amenities Society towards a heat pump for the Long Beach Hall.
Motion carried (WHCB/2022/013) |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Dunedin City Council draft 2022/23 Annual Plan · Local Authority Elections · Correspondence
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
a) Notes the Governance Support Officer’s Report. b) Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s draft 2022-23 Annual Plan. Motion carried (WHCB/2022/014) |
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A report from Civic provided the draft West Harbour Community Board Community Plan 2022-23 for the Board’s consideration and adoption.
Following discussion, the Board agreed to adopt the draft 2022-23 Community Plan with the minor amendments as agreed. The Board noted that this was a living document and its inclusion as an agenda item at each meeting to allow members to update as necessary.
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Moved (Francisca Griffin/Kristina Goldsmith): That the Board:
Adopts the West Harbour Community Board’s 2022-23 Community Plan.
Motion carried (WHCB/2022/015) |
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Port Noise Liaison Committee Kristina Goldsmith advised that there was no update.
Ravensdown Community Liaison Group Trevor Johnson advised that there was no update.
Keep Dunedin Beautiful Kristina Goldsmith will provide a verbal update.
Otago Access Radio Francisca Griffin and Duncan Eddy provided an update on the items that were discussed during each of their segments.
Social Media and Communication Francisca Griffin provided an update on the activity on the Board’s Facebook page. Albertson Avenue Beautification Project Francisca Griffin advised that the start of the winter maintenance had been undertaken.
Aramoana Liaison Ange McErlane advised that there was no update.
Vision Port Chalmers Ange McErlane advised that there was no update.
Information Plaque
Education Liaison Kristina Goldsmith advised that she had arranged to meet with three of the local schools to discuss any concerns they might have.
Long Beach and Pūrākaunui Amenities Society Jacque Ruston provided an update on the Long Beach and Pūrākaunui Amenities Societies which included planting at Long Beach and the Fun Day at Pūrākaunui.
West Harbour Emergency Response Group Jacque Ruston and Ange McErlane provided an update.
Policing Matters Kristina Goldsmith provided an update which included policing activities within the Board’s area.
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Moved (Francisca Griffin/Cr Steve Walker): That the Board:
Notes the Board updates Motion carried (WHCB/2022/016) |
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The Chairperson provided an update on matters of interest which included · Sawyers Bay Bus Service · Wickliffe Terrace Rail Crossing · Port Chalmers Foundry Trust · ANZAC Day · Social Media |
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Moved (Francisca Griffin/Cr Steve Walker): That the Board Adjourns the meeting. Motion carried The meeting adjourned at 7.15 pm and reconvened at 7.20 pm. |
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Moved (Francisca Griffin/Angela McErlane): That the Board:
a) Notes the Chairperson’s Report. Motion carried (WHCB/2022/017) |
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Councillor Steve Walker provided an update on matters of interest which included: Annual Plan 2022-23 deliberations Aquatic Facilities Review Destination Playground 2GP Variation 2 release of decisions.
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Moved (Cr Steve Walker/Trevor Johnson): That the Board:
a) Notes the Council Activities Update. Motion carried (WHCB/2022/018) |
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Long Beach Domain
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The meeting concluded at 7.37 pm.
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CHAIRPERSON