Grants Subcommittee

City Service, City Project

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 04 July 2022, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Teresa Chan
	Cr Rachel Elder	Hannah Molloy
	Jonathan Usher	Cr Steve Walker

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Kat McNamara (Financial Analyst), Marty Pritchard (Team Leader Community Development), Paul Coffey (Senior Community Advisor), Kirsten Glengarry (Manager Creative Partnerships), Lisa Wilkie (Relationship Advisor Council Initiatives), Margo Reid (Community Advisor) and Mere Taane-Jounides (Community Advisor)

Governance Support Officer                 Rebecca Murray

1         karakia timataka

Cr Marie Laufiso opened the meeting with a karakia timataka.

Cr Christine Garey welcomed, staff and acknowledged Senior Community Advisor, Paul Coffey’s, service to the community and Council.

2         Apologies

Apologies were received from Adam Keane and Anna Parker.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Accepts the apologies from Adam Keane and Anna Parker.

Motion carried

3         Confirmation of agenda
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried

4         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

5         Confirmation of Minutes

5.1      Grants Subcommittee meeting - 18 May 2022
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Confirms the minutes of the Grants Subcommittee meeting held on 18 May 2022 as a correct record. Motion carried

Part A Reports

6         Summary of Reporting for the Hapori Māori Innovation and Development and Pāsifika Communities Innovation and Development Funds 2020/21
	A report provided an update on the Hapori Māori Innovation and Development Fund, and Pāsifika Communities Innovation and Development Fund, both established in 2020 in response to COVID-19.
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Notes the update on the Hapori Māori Innovation and Development and Pāsifika Communities Innovation and Development Funds 2020/21. Motion carried (GS/2022/031)

7         City Service, City Project Grants

The report presented the applications received for City Service, City Project Grants 2022-23.

ARTS AND CULTURE

The Manager Creative Partnerships (Kirsten Glengarry) and Relationship Advisor Council Initiatives (Lisa Wilkie) spoke to the Arts and Culture applications and responded to members’ questions.

SOCIAL WELLBEING

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the Social Wellbeing applications and responded to members’ questions.

Cr Steve Walker declared a conflict of interest with Items 2 - Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin), Item 3 - Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra and Item 8 - Mayfair Theatre Charitable Trust and withdrew from these items.

Cr Sophie Barker declared a conflict of interest with Items 2 - Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin) and Item 3 - Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item 3 - Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra, Item 8 - Mayfair Theatre Charitable Trust, Item 12 -  Age Concern Otago, Item 20 - Otago Neighbourhood Support Charitable Trust, and Item 21 - The Hills Radio Trust and withdrew from these items.

Cr Christine Garey declared a conflict of interest with Item 3 - Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra and withdrew from this item.

Teresa Chan declared a conflict of interest with Item 21 - The Hills Radio Trust and withdrew from this item

The following adjournments occurred during discussion of the applications.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting adjourned at 9.53 am and reconvened at 9.55 am.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting

Motion carried

The meeting was adjourned at 10.10 am and reconvened at 10.30 am.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting was adjourned at 11.08 am and reconvened at 11.10 am.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting adjourned at 11.18 am and reconvened at 11.27 am.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting adjourned at 11.44 am and reconvened at 11.50 am.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

5	Dunedin Designed Inc (DDI)

Motion carried (GS/2022/032)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

7	Just Atelier Trust

Motion carried (GS/2022/033)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

6	Dunedin Fringe Arts Trust

Division

The Subcommittee voted by division

For:                Cr Christine Garey, Cr Steve Walker, Teresa Chan and Jonathan Usher (4).

Against:         Cr Marie Laufiso and Hannah Molloy (2).

Abstained:    Cr Sophie Barker and Cr Rachel Elder (2).

The division was declared CARRIED by 4 votes to 2

Motion carried (GS/2022/034)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting was adjourned at 12.13 pm and reconvened at 12. 39 pm

Cr Sophie Barker left the meeting at 12.39 pm.

Cr Steve Walker withdrew from items 2, 3 and 8.

Moved (Cr Christine Garey/Jonathan Usher):

That the Subcommittee:

Approves the funding as follows:

2

Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin)

$13,850.00

Motion carried (GS/2022/035)

Cr Christine Garey withdrew from this item.  Cr Rachel Elder chaired the meeting while this item was considered.

Cr Marie Laufiso withdrew from items 3, 8, 12, 20 and 21

Moved (Cr Rachel Elder/Jonathan Usher):

That the Subcommittee:

Approves the funding as follows:

3

Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra

$95,000.00

Motion carried (GS/2022/036)

Cr Christine Garey returned to the meeting and resumed the Chair.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

8

Mayfair Theatre Charitable Trust

$30,000.00

Motion carried (GS/2022/037)

Cr Steve Walker returned to the meeting.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

12	Age Concern Otago	$27,900.00
20	Otago Neighbourhood Support Charitable Trust	$15,000.00

Motion carried (GS/2022/038)

Teresa Chan withdrew from this item.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

21

The Hills Radio Trust

$22,000.00

Motion carried (GS/2022/039)

Cr Marie Laufiso and Teresa Chan returned to the meeting.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

1	Blue Oyster Arts Trust	$17,472.00
4	Dunedin Collaborative Theatre Trust	$27,578.00
9	Opera Otago (The Dunedin Opera Company Inc)	$8,000.00
10	Prospect Park Productions	$26,000.00
11	Studio2 (Connections Studio Account)	$10,000.00
13	Araiteuru Marae (Arai Te Uru Marae Council)	$29,000.00
14	Citizens Advice Bureau Dunedin	$25,000.00
15	Dunedin Community Accounting (DCA) (Weave Together)	$7,000.00
16	Dunedin Multi-Ethnic Council (DMEC)	$25,000.00
17	Dunedin Night Shelter Trust (Dunedin Night Shelter)	$13,000.00
18	KiwiHarvest Ltd	$13,000.00
19	Methodist Mission Southern	$13,000.00
22	Victim Support Dunedin (NZ Council of Victim Support Groups Inc)	$13,000.00
23	Volunteer South Trust/Kaituao o te Taitonga	$25,000.00

Motion carried (GS/2022/040)

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Notes the Grants Subcommittee approval in April 2022 to all Ko Ngā Rourou Manaaki to retain the grant received in 2020-21 to hold three pōwhiri, delayed due to COVID-19.

Motion carried (GS/2022/041)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Requests that staff provide a report to the November Grants Subcommittee meeting that details the advantages and disadvantages of separating the City Service, City Project Fund into a major arts and a major social well-being fund.

Motion carried (GS/2022/042)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Acknowledge Paul Coffey’s service to the community and Council and wished him well for his retirement.

Motion carried (GS/2022/043)

8         Karakia Whakamutuka
	Cr Marie Laufiso closed the meeting with a karakia whakamutuka.

The meeting concluded at 1.04 pm.

..............................................

CHAIRPERSON