Grants Subcommittee

Major Community and Premier Events

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 05 July 2022, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Alister Robinson	Cr Chris Staynes
	Cr Steve Walker

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), John Christie (Manager Enterprise Dunedin), Dan Hendra (Team Leader Events), Tammy Jackman (Special Events Coordinator) and Ohla Viazenko (Events Advisor – Civic and Community)

Governance Support Officer                 Rebecca Murray

1         karakia timataka

Cr Marie Laufiso opened the meeting with a karakia timataka.

2         Apologies

An apology was received from Adam Keane.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Accepts the apology from Adam Keane.

Motion carried

3         Confirmation of agenda
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried

4         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

5         Confirmation of Minutes

5.1      Grants Subcommittee meeting - 24 November 2021
	Moved (Cr Marie Laufiso/Alister Robinson): That the Subcommittee: Confirms the public part of the minutes of the Grants Subcommittee meeting held on 24 November 2021 as a correct record. Motion carried

Resolution to exclude the public

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Grants Subcommittee meeting - 24 November 2021 - Public Excluded	S7(2)(c)(ii) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.
C2  Major Community and Premier Events Grants 2022/23	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried

The meeting went into non-public at 9.38 am and concluded at 11.21 am.

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CHAIRPERSON