Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 28 July 2022, commencing at 10:07 am.
PRESENT
|
Chairperson |
Paul Pope |
|
|
Deputy Chairperson |
Hoani Langsbury |
|
|
Members |
Lox Kellas |
Graham McArthur |
|
|
Cheryl Neill |
Edna Stevenson |
|
IN ATTENDANCE |
Chris Henderson, Group Manager Waste and Environmental Services |
Governance Support Officer Lauren McDonald
Paul Pope welcomed attendees to the last meeting of the 2019-2022 triennium.
|
|
|
Alex Sutherland, Project Manager for the Broad Bay (SP5) and Portobello (SP9) stages of the Peninsula Connection Project provided an update on current and future works for these sections. |
|
2.2 Public Forum
|
|
Tom Churchill spoke to the Board about his concerns over the setting of the 40 km/h speed limit on the Portobello Board and Harrington Point Road by Council and Waka Kotahi. |
|
Moved (Chairperson Paul Pope/Graham McArthur): That the Board: Extend Public Forum. Motion carried (OPCB/2022/012)
|
|
2.3 Public Forum
|
|
Stacey Kokaua spoke as Chair of Portobello Community Incorporated in support of the funding application request to the Board for $2,370, to produce six issues of the Portobello News community newsletter for 2022. |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
|
Moved (Chairperson Paul Pope/Lox Kellas): That the Board:
Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 2 June 2022 as a correct record. Motion carried (OPCB/2022/013) |
|
6.2 Extraordinary Otago Peninsula Community Board meeting - 17 June 2022 |
|
|
|
Moved (Deputy Chairperson Hoani Langsbury/ Graham McArthur): That the Board:
Confirms the public part of the minutes of the Extraordinary Otago Peninsula Community Board meeting held on 17 June 2022 as a correct record. Motion carried (OPCB/2022/014) |
|
|
The Board considered a funding application from Portobello Community Incorporated for $2,370.00, to assist with production of six editions of the Portobello News community newsletter. The cost of print production per issue was noted as approximately $570.00, with a total cost of $3,240 per year to produce six editions. |
|
|
Discussion was held on the funding level previously agreed by the Board of $500.00 in support of community newsletters in the peninsula area. The Board considered funding per issue, rather than on an annual basis.
The Board requested that Paul Pope, as Chairperson, contact the Chair of Portobello Community Incorporated to outline the reason for the Board’s grant level of $570.00 and to suggest the number of print copies produced could be reviewed in favour of electronic editions as a way to reduce production costs.
|
|
|
Moved (Graham McArthur/Chairperson Paul Pope): That the Board:
Approves funding of $570.00 being the cost of one edition of the Portobello News community newsletter for 2022. Allows for an additional funding request to be made by Portobello Community Incorporated in the 2022-2023 financial year for support of production of the community newsletter Motion carried (OPCB/2022/015) |
|
|
The Board considered a funding application from the Sailability Otago Trust for $2,035.24 to assist with the insurance costs for the Hanza craft and equipment and public liability cover. |
|
|
It was agreed that the funding application was outside the criteria and that Paul Pope, as Chairperson, advise the applicant the funding request was declined, outline the funding criteria and to discuss other support that the Board could offer to the Sailability Otago Trust.
|
|
|
Moved (Lox Kellas/ Graham McArthur): That the Board:
Declines the funding application from Sailability Otago Trust for $2,035.24 to cover the annual insurance cost for the three Hanza craft and public liability cover as the application did not meet the criteria. Motion carried (OPCB/2022/016) |
|
|
The report from Civic informed the Board of activities relevant to the Board area. |
|
|
Discussion was held on the upcoming consultation by Council on the Interim Speed Management Plan (ISMP) in November 2022 and members agreed for the Board to make a submission.
|
|
|
Moved (Chairperson Paul Pope/Cheryl Neill): That the Board:
Seek consideration of the 40km/h speed limit signage and the position of the signage in its submission to the Council’s Interim Speed Management Plan.
Motion carried (OPCB/2022/017) |
|
|
The Board noted the deadline for input to Council’s School Speed Zones as 31 August 2022 and agreed to provide feedback from the Board.
Board members were asked to provide their individual contributions to Paul Pope as Chairperson to collate and submit.
|
|
|
Moved (Chairperson Paul Pope/Edna Stevenson): That the Board:
Request Paul Pope as Chairperson to develop a submission on behalf of the Board for the School Speed Zones.
Motion carried (OPCB/2022/018)
|
|
|
Moved (Chairperson Paul Pope/Hoani Langsbury): That the Board: Notes the Governance Support Officer’s Report. Motion carried (OPCB/2022/019) |
|
|
No discussion was held on this item. |
|
|
Board members provided verbal updates on activities including: |
|
|
Peninsula Roads Lox Kellas updated the current peninsula road conditions, including road surface potholing due to the recent heavy rain event.
Board members noted the hard work of Council staff and contractors during the heavy rain event and offered the Board’s thanks .
Discussion was held on the need for improved visibility of the speed humps through Macandrew Bay.
|
|
|
Moved (Chairperson Paul Pope/Member Edna Stevenson): That the Board:
Requests for improvements to be made to the visibility of the speed humps through Macandrew Bay.
Motion carried (OPCB/2022/020) |
|
|
Keep Dunedin Beautiful |
|
|
Discussion was held on the Board honouring a 2020-2021 grant made for $500 funding to assist Keep Dunedin Beautiful with the mural at the Portobello boatshed.
|
|
|
Moved (Chairperson Paul Pope/Cheryl Neill): That the Board:
Confirms that funding of $500.00 is available for the mural at the Portobello boatshed in the 2022-23 financial year.
Motion carried (OPCB/2022/021) |
|
|
Eastern Channel Lox Kellas advised that channel marker buoys would be placed along from Dunedin through to Portobello.
|
|
|
Moved (Chairperson Paul Pope/Cheryl Neill): That the Board:
Notes the Board Updates. Motion carried (OPCB/2022/022) |
|
|
Paul Pope provided a verbal update at the meeting on matters including:
· Maintenance requirements on harbourside stairs to keep the surface clean to avoid slipping · School speed limits · Relocation of Portobello public water tap to Beaconsfield Road · Portobello phone box not to be replaced · Plastic waste in the harbour – continue to contact DCC and ORC to meet their responsibilities
|
|
|
Moved (Chairperson Paul Pope/Edna Stevenson): That the Board:
Notes the update from the Chairperson. Motion carried (OPCB/2022/023) |
Members acknowledged the workload undertaken by the Board over the triennium and wished those well who were seeking nomination for the Local Body Elections for the 2022-2025 triennium.
The meeting concluded at 11:48 am.
..............................................
OPCB Chairperson
..............................................
Chief Executive Officer