Council

MINUTES

Minutes of an extraordinary meeting of the Dunedin City Council held in the via Zoom Audio Visual link on Tuesday 09 August 2022, commencing at 1.04 pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Mike Lord
	Cr Jim O’Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Steve Walker

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development) and Sharon Bodeker (Acting Manager Governance).

Governance Support Officer                  Lynne Adamson

1          Apologies

             There were apologies received from Crs Marie Laufiso and Lee Vandervis for absence and Cr      Doug Hall for lateness.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Accepts the apologies from Crs Marie Laufiso and Lee Vandervis for absence and Cr Doug Hall for lateness. 

Motion carried (CNL/2022/081)

2          Confirmation of agenda
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Confirms the agenda without addition or alteration. Motion carried (CNL/2022/082)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2022/083)

Reports

4          Requisition for Extraordinary Meeting
	The Requisition for the Extraordinary Meeting of Council was noted.

5          Proposed Event Road Closures for August and September 2022
	A report from Transport recommended Council approve road closure applications for events to be held in August and September.
	The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Council: a)     Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974): i)     Special Rigs for Special Kids Date: Sunday 28 August 2022 Affected roads and times: From 6:00am to 6:00pm. Midland Street, from Otaki Street to Portsmouth Drive. Otaki Street, from Midland Street to Teviot Street. Teviot Street, from Portsmouth Drive to Timaru Street will be temporarily closed for 20 minutes at approximately 11am to allow the convoy to leave. ii)    2022 Emerson’s Dunedin Marathon Date: Sunday 11 September 2022 Affected roads and times: Portobello Road from Shore Street to Marne Street from 9:00am until 1:00pm. Fryatt and Wickliffe Streets (full length) from 8:45am until 1:00pm. Kitchener and Birch Streets (full length) from 9:00am until 1:00pm. Anzac Avenue from Union Street East to Butts Road from 8:30am until 9:30am. Logan Park Drive (full length) from 8:30am until 9:30am. iii)  John McGlashan School Fete Date: Sunday 11 September 2022 Affected roads and times: Pilkington Street from Balmacewen Road to Passmore Crescent from 7:30am to 3:30pm. iv)   Graduation Parade Date: Thursday 22 September 2022 Affected roads and times: Great King Street between Frederick Street and Albany Street will be closed from 9:30am until 1:30pm. The following streets will be closed from 10:45am until 11:45am: Frederick Street between Great King Street and George Street. George Street between Frederick Street and St Andrew Street. St Andrew Street between George Street and Filleul Street. Filleul Street between St Andrew Street and Moray Place. Moray Place between Upper Stuart Street and Filleul Street will be closed for a period of approximately 45 minutes prior to the parade start time and until the parade has cleared. Motion carried (CNL/2022/084)

Cr Carmen Houlahan entered the meeting at 1.06 pm.

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Property Purchase	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2022/085)

The meeting moved into confidential at 1.06 pm and ended at 1.59 pm.

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MAYOR