Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 11 August 2022, commencing at 1.00 pm





Scott Weatherall


Deputy Chairperson

Paul Weir




Christina McBratney

Keith McFadyen


John Moyle

Cr Jules Radich


Leanne Stenhouse





Anna Nilsen (Group Manager Property) and Mayor Aaron Hawkins


Governance Support Officer                  Lynne Adamson




1          Public Forum

1.1       Public Forum - Brighton Bowling Club Funding Application


Keith McFadyen withdrew from this item.

Alex Griffin addressed the meeting in support of the funding application from the Brighton Bowling Club.  He explained the benefits the new bowls would provide to the club, members and the wider community.

Mr Griffin responded to questions.



2          Apologies

             There were no apologies.



3          Confirmation of agenda



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (SHCB/2022/011)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


It was noted that Mr McFadyen would withdraw from any discussion and consideration of the funding application from the Brighton Bowling Club.



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2022/012)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 16 June 2022


Moved (Scott Weatherall/Keith McFadyen):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 16 June 2022 as a correct record.

Motion carried (SHCB/2022/013)


Part A Reports

6          NZ Police Update


Sergeant John Cunningham (Mosgiel Police) provided an update on Policing issues in the Board area and responded to questions.


The Chair thanked Sergeant Cunningham for attending the meeting and providing the update.



7          Funding Application


Keith McFadyen withdrew from discussion and consideration of the funding application.

The Brighton Bowling Club requested $1,950.00 towards the purchase of 6 sets of Barefoot Bowls (beginner bowls).


Moved (Leanne Stenhouse/Scott Weatherall):

That the Board:


Approves the funding application from Brighton Bowling Club, granting $1,200.00 towards the purchase of Barefoot bowls.

Motion carried (SHCB/2022/014)


8          Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board’s area. 

There was a discussion on the planting day scheduled to be held the previous weekend but postponed due to weather.  It was agreed that the Board would provide a BBQ  for the volunteers following the planting.


Moved (Scott Weatherall/Paul Weir):

That the Board:


a)    Notes the Governance Support Officer’s Report.

b)    Approves expenditure of up to $250.00 for the provision of a BBQ to be held at the rescheduled planting day. 

Motion carried (SHCB/2022/015)


9          Board Updates


Board members provided updates on activities undertaken on behalf of the Board on items of interest:


Keep Dunedin Beautiful

Christina McBratney provided an update on the Keep Dunedin Beautiful Community Awards and advised that the Otokia Creek and Marsh Habitat Trust had won the Community Shields Award for 2022.


Civil Defence

Scott Weatherall provided an update on Civil Defence.


Bus Service

Leanne Stenhouse commented on the recent  meetings and discussions she had with the Otago Regional Council (ORC) regarding the bus service issues for children going to secondary and intermediate schools from the Brighton and Green Island area.  She advised that the ORC were investigating adjusting the bus schedule.


The Chair thanked Ms Stenhouse for her ongoing work on this issue.


Brighton Road Widening Proposal

The Board discussed the Brighton Road Widening proposal which was tabled at the meeting.  The purpose of the project was to provide a safe connection for pedestrians and cyclists between Waldronville/Kaikorai Estuary and Ocean View. 



Moved (Scott Weatherall/Cr Jules Radich):

That the Board:


Notes the Board updates.

Motion carried (SHCB/2022/016)


10        Community Plan


There were no changes to the Saddle Hill Community Board Community Plan.


11        Chairperson's Report


The Chairperson (Scott Weatherall) provided an update on the positive work undertaken during the triennium which included:

·            Taieri Mouth Road layby work

·            Taieri Mouth Road – emergency coastal erosion work

·            Brighton Community BBQ – the moving of the BBQ to the Brighton Domain

·            Kaikorai Estuary Carpark extension

·            Fairplay Street Reserve, resurfacing and destination skate park

·            Civil Defence – the Board management of civil defence events

·            Kaikorai Estuary - Chorus Box mural

·            Support provided through the discretionary fund

·            Delta Drive playground, Waldronville – the inclusion of a half basketball court in the 10 year plan for the 2023-24 year.

The Chair spoke of some areas that needed ongoing advocacy which included:

·            Taieri Mouth Road – road surfaces

·            Waldronville – regular maintenance of the streets

·            Coastal Erosion

·            Brighton Road, Ocean View ditch which floods when there is excessive rain

·            Waldronville – Ocean View shared pathway

Mr Weatherall then spoke of Smooth Hill, the proposed landfill on Big Stone Road and the challenges incurred. 


In closing Mr Weatherall thanked the Board for their passion and cohesiveness and commented that he felt honoured to have led the Board over the past 9 years. 


During discussion, John Moyle left the meeting at 2.04 pm.



Moved (Keith McFadyen/Paul Weir):

That the Board:


a)         Notes the Chairperson’s update.

b)        Approves reimbursement to the Chair of $95.98 for Board gifts.

Motion carried (SHCB/2022/017)


John Moyle returned to the meeting at 2.08 pm.


13        Acknowledgement of Retiring Member


A  report from Civic recorded its thanks for the services given by retiring member Leanne Stenhouse.

Mayor Aaron Hawkins thanked Ms Stenhouse for all the work undertaken during her term and  presented a certificate in acknowledgement of her service.


Moved (Scott Weatherall/Cr Jules Radich):

That the Board:


a)     Records its sincere thanks to Leanne Stenhouse for her loyal and conscientious service given to the City of Dunedin as a member of the Saddle Hill Community Board for the nine year period 2013 to 2022.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (SHCB/2022/018)



12        Councillor Update


Councillor Jules Radich provided an update on items of interest.

He commented that he had enjoyed his time with the Board and working with such motivated, community spirited people.

The Chairperson thanked Cr Radich for his work with the Board and providing a voice at Council meetings.


Moved (Cr Jules Radich/Scott Weatherall):

That the Board:


Notes the update from Cr Radich.

Motion carried (SHCB/2022/019)




            The Chair thanked Board members, Cr Radich and staff for the work undertaken and Ms Brenda Harwood for her reporting over the triennium.  He wished all members restanding, the best for the upcoming elections.


            Board members took the opportunity to speak of their highlights and thank the Chair, other members and staff for their help and support over the triennium.  Staff then responded with their thanks to the Board for work undertaken over the past three years.



The meeting concluded at 2.29 pm.





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CHAIRPERSON                                                                                                             CHIEF EXECUTIVE OFFICER