West Harbour Community Board



Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 03 August 2022, commencing at 5.30 pm





Francisca Griffin


Deputy Chairperson

Kristina Goldsmith




Duncan Eddy

Trevor Johnson


Angela McErlane

Jacqueline Ruston


Cr Steve Walker

Mayor Aaron Hawkins (ex Officio)




Jeanine Benson (Group Manager, Transport)


Governance Support Officer                  Wendy Collard




1          Public Forum

There was no Public Forum.


2          Apologies

There were no apologies.



3          Confirmation of agenda



Moved (Francisca Griffin/Trevor Johnson):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (WHCB/2022/019)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Francisca Griffin/Kristina Goldsmith):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2022/020)

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 1 June 2022


Moved (Francisca Griffin/Duncan Eddy):

That the Board:


a)     Confirms the minutes of the West Harbour Community Board meeting held on 01 June 2022 as a correct record.

Motion carried (WHCB/2022/021)

Part A Reports

6          Governance Support Officer's Report


Ange McErlane withdrew from the discussion on the Rothesay News funding.

A report from Civic provided an update on activities relevant to the Board area which included:

·       Project Fund – The Board agreed to continue its support for the Rothesay News.

·       Remuneration Determination

·       Reducing speed limits around school – Following discussion, it was agreed that the Board would provide feedback.

·       Correspondence



Moved (Trevor Johnson/Jacqueline Ruston):

That the Board:

a)       Approves its renewal of its commitment to the Rothesay News advertising for the 2022/23 financial year at a cost of $125.00 per month.

Motion carried (WHCB/2022/022)



Moved (Francisca Griffin/Angela McErlane):

That the Board:


a)     Notes the Governance Support Officer’s Report.

b)     Approves feedback to the Interim Speed Management Plan.

Motion carried (WHCB/2022/023)


7          Community Plan


A discussion took place on the Board’s Community Plan.  Members discussed the extension of the Port Chalmers Pool hours.



Moved (Francisca Griffin/Trevor Johnson):

That the Board:


Agrees that the extension of the Port Chalmers Pool hours be included in the Board’s Community Plan.


Motion carried (WHCB/2022/024)


8          Board Updates


Board members provided an update on activities which included:


West Harbour Emergency Response Group

Jacque Ruston provided an update which included encouraging people to sign up to Otago Gets Ready which enables targeted notifications and alerts.


Long Beach and Pūrākaunui Amenities Society

Jacque Ruston advised that two long standing members of the Pūrākaunui Amenities Society Committee were retiring.


Port Noise Liaison Committee

Kristina Goldsmith advised that there was no update as the next meeting was not until September 2022.


Ravensdown Community Liaison Group

Trevor Johnson provided an update which included the upcoming truck movements and the proposed plantings.


Keep Dunedin Beautiful (KDB)

Kristina Goldsmith commented that would like to install a seat in memory of Jane Tucker.  She also commented that KDB Awards on 2 August 2022 had been very successful.


Aramoana League

Ange McErlane provided an update which included the discussions between DCC and Department of Conservation regarding the installation of a public toilets.


Otago Access Radio

Francisca Griffin provided an update on the items that were discussed during the Board’s last segment.


Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin advised that winter maintenance would be starting soon.


Vision Port Chalmers

Ange McErlane advised there was no update.


Information Plaque

Francisca Griffin and Duncan Eddy advised that discussion with members of the community had been undertaken.


Education Liaison

Kristina Goldsmith advised that she had met with staff regarding the speed around the local schools and commented that parking was the main issue. 


Policing Matters

Kristina Goldsmith provided an update which included policing activities within the Board’s area.



Moved (Francisca Griffin/Duncan Eddy):

That the Board:


Notes the Board updates

Motion carried (WHCB/2022/025)


9          Chairperson's Report


The Chairperson provided a verbal update on matters of interest which included:

·                An update on the shared pathway.

·                Port Otago which included an update on the dog park and the upcoming cruise ship season.

·                Butt Bins


Moved (Duncan Eddy/Trevor Johnson):

That the Board:


Approves $600.00 from the Board’s Discretionary fund towards the purchase of additional butt bins subject to confirmation that Port Otago would maintain and empty the butt bins.


Motion carried (WHCB/2022/026)



Moved (Francisca Griffin/Duncan Eddy):

That the Board:


Notes the Chairperson’s Report.

 Motion carried (WHCB/2022/027)


10        Council Activities


Councillor Steve Walker provided an update on matters of interest which included:

·                Water Services Entities Bill


Moved (Cr Steve Walker/Francisca Griffin):

That the Board:


Notes the Council Activities Update.

Motion carried (WHCB/2022/028)


11        Acknowledgement of retiring members


Trevor Johnson spoke of his time on the Board over the last 24 years.  He paid tribute to his wife and fellow Board Members past and present in particular Francisca Griffin, Mayor Hawkins, and Councillor Walker.  Mr Johnson thanked staff for their support over the 24 years in particular the Governance Support Officers.


The Mayor and the Board paid tribute to Trevor Johnson and acknowledged the work that he had carried out and projects he had been involved with during his time on the Board.



Moved (Francisca Griffin/Cr Steve Walker):

That the Board:


a)     Records its sincere thanks to Trevor Johnson for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 24 year period 1998 to 2022.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (WHCB/2022/029)


The meeting concluded at 6.51 pm.





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CHAIRPERSON                                                                                                 CHIEF EXECUTIVE OFFICER