Agenda of Council - Tuesday, 29 November 2022

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

Date: Tuesday 29 November 2022

Time: 10.00 am

Venue: Council Chamber, top floor - Dunedin Public Art Gallery, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Council

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

Senior Officer Sandy Graham, Chief Executive Officer

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Council

29 November 2022

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 08 November 2022, commencing at 10.00 a.m.

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Robert West (General Manager Corporate and Quality), Jeanine Benson (Group Manager Transport), Nick Sargent (Transport Strategy Manager) and Sharon Bodeker (Acting Manager Governance).

Governance Support Officer Lynne Adamson

OPENING

The Very Reverent Dr Tony Curtis, Dean of Dunedin opened the meeting with a prayer.

1 Public Forum

1.1 Public Forum – Spending

Iain Hewson addressed the meeting concerning Council spending.

1.2 Public Forum – Princes Street

Michael Lee addressed the meeting on the impact of proposed works being undertaken in Princes Street to his business. Mr Lee also provided suggestions for work on other streets in the city.

Mr Lee responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried (CNL/2022/083)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2022/084)

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 26 October 2022

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 26 October 2022 as a correct record.

Motion carried (CNL/2022/085)

Reports

6 Dunedin Interim Speed Management Plan
	A report from Transport presented the Draft Dunedin Interim Speed Management Plan for public consultation, in accordance with section 82 of the Local Government Act 2002 and section 12.17 of the new Land Transport Rule: Setting of Speed Limits 2022.
	The General Manager Infrastructure and Development (Simon Drew); Group Manager Transport (Jeanine Benson) and Transport Strategy Manager (Nick Sargent) spoke to the report and responded to questions.
Cr Carmen Houlahan left the meeting at 10.56 am and returned at 11.00 am.
	Moved (Cr David Benson-Pope/Cr Bill Acklin): That the Council: a) Revokes the Dunedin City Council Speed Limit Bylaw 2004 b) Approves the Draft Dunedin Interim Speed Management Plan, for consultation from 14 November to 9 December 2022 c) Authorises the Chief Executive to make any minor editorial changes to the Draft Interim Speed Management Plan if required. Motion carried (CNL/2022/086)

Moved: (Cr Steve Walker/Cr Jim O’Malley):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 11.18 am and reconvened at 11.28 am.

7 MANATU WHAKAAETAKA - RELATIONSHIP AGREEMENT BETWEEN KATI HUIRAPA RŪNAKA KI PUKETERAKI, TE RŪNANGA Ō ŌTĀKOU AND DUNEDIN CITY COUNCIL - A TIKAKA BASED APPROACH
	A report from the Executive Leadership Team provided an updated Manatu Whakaaetaka – Relationship Agreement between Kati Huirapa Rūnaka ki Puketeraki, Te Rūnanga ō Ōtākou and the Dunedin City Council. Included within the Agreement was the newly developed Te Pae Māori (previously the Māori Participation working party).
	The Chief Executive Officer (Sandy Graham) and Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: a) Approves the Manatu Whakaaetaka – Relationship Agreement with the amendments (as circulated to Councillors at 10.08 am on 8 November 2022). b) Authorises the Mayor to sign the Agreement between Kati Huirapa Rūnaka ki Puketeraki, Te Rūnanga ō Ōtākou and Dunedin City Council at Ōtākou Marae on Friday 11 November 2022. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2022/087)

Moved (Cr Steve Walker/Cr Jim O’Malley):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 12.01 pm and reconvened at 12.32 pm.

8 Councillor Appointments to Outside Organisations

A report from Civic provided recommendations for Councillor appointments to organisations throughout the city which the Council was required or able to appoint representatives to under the terms of those organisations’ constitutions.

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

Approves the Councillor appointments to outside organisations as proposed in Attachment A.

Motion carried (CNL/2022/088)

9 Interim Delegations

A report from Civic sought approval of interim delegations for Subcommittees that were required to meet prior to Council appointing a new Committee Structure and Delegations Manual in January 2023 reflecting the new structure.

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

a) Approves the interim delegations for the Hearings Committee, Grants, Audit and Risk Subcommittees and the Dunedin Heritage Trust Fund.

b) Notes that the fully updated version of the Council Structure and Delegations Manual would be considered by the Council in January 2023.

Motion carried (CNL/2022/089)

10 Notice of Motion - St Clair Groyne

In accordance with Standing Order 26.1, a Notice of Motion was received from Mayor Jules Radich.

Moved (Mayor Jules Radich/Cr Lee Vandervis):

That the Council:

a) Requests an urgent report on the cost and time frames for reinstating the St Clair Groyne potentially on a trial basis.

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (11).

Against: Crs David Benson-Pope, Christine Garey, Marie Laufiso and Steve Walker (4).

Abstained: Nil

The division was declared CARRIED by 11 votes to 4

Motion carried (CNL/2022/090)

The meeting concluded at 1.19 pm.

..............................................

MAYOR

Council

29 November 2022

Submission on National direction for plantation and exotic carbon afforestation

Department: City Development

EXECUTIVE SUMMARY

1 This report seeks Council approval for a Dunedin City Council (DCC) submission (Attachment A) on the National Direction for Plantation and Exotic Carbon Afforestation. The submission period closed 18 November, however DCC has obtained an extension deadline until 2 December.

2 National direction for plantation and exotic carbon afforestation is a discussion document from the Ministry for Primary Industries/Manatū Ahu Matua and the Ministry for the Environment/ Manatū Mo Te Taiao which includes proposals that seek to amend the National Environment Standards for Plantation Forestry (NES-PF).

3 The Government’s proposals focus on options to manage the environmental effects of exotic carbon forests, control the location of both plantation and exotic carbon forestry to manage social, cultural and economic effects and to improve wildfire risk management in all plantation and exotic carbon forests, as well as addressing matters identified through the One Year Review of the NES-PF.

4 The attached submission outlines the DCC’s roles and responsibilities for forestry and provides general comments and more specific feedback on the Government’s proposals on the National Direction for Plantation and Exotic Carbon Afforestation.

RECOMMENDATIONS

That the Council:

a) Approves the Dunedin City Council submission to the Ministry for Primary Industries and Ministry for the Environment on the National Direction for Plantation and Exotic Carbon Afforestation.

b) Authorises the Chief Executive to make any minor editorial changes to ensure consistency of language.

BACKGROUND

National environmental standards

National Environmental Standards for Plantation Forestry

5 National Environmental Standards (NES) are regulations made under the Resource Management Act 1991 (RMA) which provide nationally consistent rules for certain specific activities. The regulations may be technical standards, methods or requirements for land use and other effects. A NES may be absolute, meaning it prevails over a rule or a resource consent, or it may allow a council to be more lenient or more stringent if the standard expressly says that a rule or consent may be more lenient or stringent.

6 The National Environmental Standards for Plantation Forestry (NES-PF) came into force on 1 May 2018. The NES-PF aims to maintain or improve environmental outcomes along with increasing efficiency and certainty of managing plantation forestry activities^{^[1]}. All plantation forests (forests of at least 1ha that are planted specifically for commercial purposes and intended to be harvested) are covered by this NES.

7 The NES-PF prevails over district or regional plan rules except for where it allows for plan rules to be more stringent. This includes where rules give effect to the National Policy Statement for Freshwater Management and specified policies of the New Zealand Coastal Policy Statement; where the rule recognises and provides for the protection of outstanding natural features and landscapes and significant natural areas; and where rules manage activities in unique and sensitive environments.

8 The potential environmental effects of plantation forestry are managed through permitted activity conditions in the regulations such as requiring setbacks from riparian margins and coastal areas and requiring management plans for harvesting and forestry quarrying. Where these conditions are not met, operators must apply for resource consent from relevant local authorities.

9 Regional and territorial authorities are responsible for compliance and enforcement of the NES-PF, with the two different types of local authority being responsible for functions in line with sections 30 and 31 of the RMA (functions of regional and territorial authorities under the Act respectively). A territorial authority’s responsibilities (in terms of compliance and enforcement of the standards) include afforestation and harvesting.

Consultation on proposals for amendment

10 The Government is currently seeking feedback on its proposals to amend the NES-PF through consultation on its discussion document: “National direction for plantation and exotic carbon afforestation consultation”.

11 The DCC has been given an extension for the submission until 2 December 2022 to allow the draft submission to be considered by the Council. Public consultation on the proposal, which may be viewed at https://www.mpi.govt.nz/consultations/national-direction-for-plantation-and-exotic-carbon-afforestation/, closed on 18 November 2022.

12 One of the key issues being consulted on is that the NES-PF does not currently apply to permanent exotic carbon forests. The Government’s Emissions reduction plan’s goal for forestry is that:

By 2050, Aotearoa New Zealand has a sustainable and diverse forest estate that provides a renewable resource to support our transition to a low-emissions economy. Forestry will contribute to global efforts to address climate change and emissions reductions beyond 2050, while building sustainable communities, resilient landscapes, and a legacy for future generations to thrive.^{^[2]}

13 Given the expected increase in afforestation, and the growth of interest in exotic carbon forestry, the proposals seek to update the NES-PF to better enable foresters and councils to manage the environmental effects of all afforestation.

14 Secondly, the discussion document also outlines potential regulatory controls for location of new afforestation to manage the social, economic and cultural ramifications of large-scale changes in land use including conversions of farms to forestry.

15 The third focus is on developing a national level focus on improving wildfire risk management alongside a growing risk of wildfire due to climate change.

16 The Year One Review of the NES-PF identified some areas for amendment which are also being consulted on, including wilding conifer risk management, slash management (tree waste), initial alignment with the National Environmental Standards for Freshwater and operational and technical issues relating to the regulations.

DISCUSSION

Key points of DCC submission

17 The DCC submission focuses on the following:

a. How the Second Generation Dunedin City District Plan (2GP) works alongside the NES-PF in order to manage landscape and indigenous biodiversity effects of forestry.

b. Support for the intent of the Government’s proposals to manage the effects of exotic carbon forestry alongside plantation forestry through consistent national direction.

c. Suggesting that further work should be done to develop national guidance to either enable the use of rules in plans where appropriate to better manage the location of forestry or to develop a consent requirement in the NES-PF.

d. Concern about the potential social impacts on small rural communities. If there is a proliferation of exotic carbon afforestation in an area that may result in a decrease of local employment opportunities and therefore reduce the population of communities to the point where they can no longer support local schools and other community facilities.

e. Supporting extending controls to improve wildfire management, including requiring service level agreements between Fire and Emergency New Zealand and forest owners.

f. Strongly recommending that the NES-PF be amended to require ecological assessments to be submitted to councils as part of notification requirements prior to any new afforestation.

g. The DCC submits that it is also important for appropriate guidance and support to be provided to councils in managing forestry activities.

OPTIONS

18 While there is the option of not making a submission, staff recommend that a submission be made because of:

· The relatively new approach to managing plantation forestry through the NES-PF;

· The lack of clarity of the interrelationship between the NES-PF and other national standards and legislations e.g. NPS-HPL, NPS-UD, and ETS; and

· The need for expertise and support of enforcement and monitoring of permitted plantation forestry activities.

Option One (Recommended Option) Approve the submission

19 Approve the DCC submission (with changes if required) to the Government on the National Direction for plantation and exotic carbon afforestation.

Advantages

· Supports collaboration with central government on managing forestry

· Enables the DCC to be actively involved in developing national direction for afforestation through providing feedback on proposed options.

Disadvantages

· There are no identified disadvantages for this option.

Option Two – Do not approve the submission

20 Do not approve the DCC submission to the Government on the National Direction for plantation and exotic carbon afforestation.

Advantages

· There are no identified advantages for this option.

Disadvantages

· Missed opportunity to collaborate with central government on improving the way forestry is managed.

NEXT STEPS

If Council approves the draft submission, it will be sent to the Ministry for Primary Industries for consideration.

Signatories

Author:

Anna Johnson - City Development Manager

Paul Freeland - Principal Policy Advisor

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Draft Submission on the National Direction for Plantation and Exotic Carbon Afforestation	46

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the environmental well-being of communities and enables the DCC to highlight concerns to MPI about the potential changes to, and the current implementation of, the NES-PF.

on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Improved management of plantation forestry and exotic carbon forestry will contribute to good environmental outcomes.

Māori Impact Statement

The consultation document has a specific section ‘Māori Interests in Forestry’ and notes that the NES-PF and any changes to it need to be consistent with Part 2 of the RMA and any relevant Treaty Settlements Acts and commitments made in settlement agreements. The Ministry for Primary Industries has also provided a specific Hapori Māori webinar to assist Māori with providing feedback.

Sustainability

The NES-PF may have long-term implications on biodiversity management and zero-carbon goals.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known impacts for current levels of service and/or performance measures resulting from a decision to approve the draft DCC submission.

Financial considerations

There are no direct financial impacts on the DCC from a decision to approve the draft DCC submission.

Significance

This report is considered to be of low significance in terms of the DCC’s Significance and Engagement Policy.

Engagement – external

City Forests Limited were contacted to seek expert advice on the workability of the current NES-PF, and as to whether the proposed changes were supported. City Forests will make their own submission, and also contribute to their industry submission (New Zealand Forestry Owners Association). They consider that there are marked differences between plantation forestry and exotic carbon forests, with plantation forestry employing more people and being a productive use of land whereas carbon forests are intended to be permanent and with low or no staff actively managing the forests.

As there are shared and complementary responsibilities between the ORC and the DCC for giving effect to the NES-PF, relevant ORC staff were consulted with in an effort to align DCC’s submission with the ORC submission on this topic.

Engagement - internal

Staff from City Development, Resource Consents and Zero Carbon have contributed to the development of this submission.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The DCC submission may be of interest to Community Boards.

Council

29 November 2022

Submission on the future of St Andrew Street

Department: Transport

EXECUTIVE SUMMARY

1 This report presents the draft Dunedin City Council (DCC) submission to Waka Kotahi NZ Transport Agency’s (Waka Kotahi) SH88 St Andrew Street Dunedin (between Anzac Avenue and Cumberland Street) project consultation.

2 This report seeks approval for a DCC submission (Attachment A) on the SH88 St Andrew Street Dunedin project consultation.

RECOMMENDATIONS

That the Council:

a) Approves the DCC draft submission, with any amendments, to Waka Kotahi on the SH88 St Andrew Street Dunedin project consultation.

b) Authorises the Chief Executive to make any minor editorial changes to the submission if required.

BACKGROUND

3 In 2021, the Connecting Dunedin partners (DCC, Otago Regional Council (ORC), Waka Kotahi) completed the Shaping Future Dunedin Transport (SFDT) Programme Business Case (PBC) which investigated changes to the transport corridor to improve access and integration between the New Dunedin Hospital and the city. The preferred programme recommended a Waka Kotahi project that would shift the SH function of St Andrew Street to Frederick Street.

4 Waka Kotahi has started a Single Stage Business Case to confirm the best solution for the future of the St Andrew Street section of SH88. This project seeks to identify what changes are needed to SH88 St Andrew Street in response to the construction of the New Dunedin Hospital. The project also aims to create a new SH88 link in the CBD.

5 The business case for the new SH88 location will be completed by September 2023 and procurement and approval processes will commence after that. The hospital rebuild construction period lasts until 2028.

6 The New Dunedin Hospital will have two road frontages with the SH88 section of St Andrew Street, namely the northern outpatients building and southern inpatients building. As a result, more pedestrians and cyclists are expected to be using this area with an increase in the number of people crossing the SH88 section of St Andrew Street between the two new hospital buildings.

7 Waka Kotahi is currently consulting on the SH88 section of the St Andrew Street Dunedin project. They are seeking feedback from the community on how they currently use the space, and what they think would be needed to ensure the SH88 section of St Andrew Street functions safely and efficiently during the New Dunedin Hospital construction and operation.

8 The project area is shown on the map below.

9 Research and feedback from this consultation will inform the option development. Waka Kotahi aims to share the options with the community and transport partners in early 2023. A final decision on a preferred option is expected in late 2023.

10 More information about Waka Kotahi’s St Andrew Street project can be viewed here: SH88 St Andrew Street Dunedin | Waka Kotahi NZ Transport Agency (nzta.govt.nz)

DISCUSSION

11 Consultation on the future of the St Andrew Street section of SH88 closed Monday 21 November 2022. Waka Kotahi have agreed to extend this deadline to 2 December 2022 for DCC to make a submission.

12 The draft DCC submission (Attachment A) includes the following key points:

· DCC is supportive of improved safety and access to the New Dunedin Hospital and the Dunedin CBD area.

· DCC supports the finding of the SFDT PBC which proposed the use of Frederick Street as the future state highway. DCC supports Frederick Street as the future SH88.

· DCC does not support Hanover Street as the future SH88.

· The Harbour Arterial project and the SH88 relocation project need to be closely coordinated and aligned.

· DCC believes that funding presently allocated to supporting the New Dunedin Hospital is not enough. DCC will review its funding commitment if it can ensure better outcomes for the city.

OPTIONS

Option 1 – Approve the DCC draft submission, with or without any amendments, to the SH88 St Andrew Street Dunedin project consultation

13 Approves the DCC submission (attachment A), with any amendments, to the SH88 St Andrew Street Dunedin project consultation.

Advantages

· Opportunity to formally express DCC’s aspiration for the future of the St Andrew Street section of SH88 and its link to Dunedin’s CBD.

Disadvantages

· There are no identified disadvantages for this option

Option Two – Does not approve the DCC submission to the SH88 St Andrew Street Dunedin project consultation

14 Does not approve the DCC submission to the SH88 St Andrew Street Dunedin project consultation.

Advantages

· There are no identified advantages for this option.

Disadvantages

· Missed opportunity for Council to provide formal feedback into the consultation on the future of the St Andrew Street section of SH88.

NEXT STEPS

15 If the Council approves the draft submission without amendments, the next step is for the Mayor to sign and send the submission letter to Waka Kotahi.

16 If the Council approves the draft submission with amendments, the next step is for the Chief Executive to make changes to the draft submission and then for the Mayor to sign and send the submission letter to Waka Kotahi.

Signatories

Author:

Stacey Hitchcock - Transport Planner

Simone Handwerk - Transport Planning Team Leader

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Draft DCC submission on future of St Andrew Street consultation	58

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic and environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	D	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☐

Formally submitting on Waka Kotahi’s SH88 St Andrew Street Dunedin project will contribute to the Social Wellbeing Strategy, Economic Development Strategy, the Spatial Plan and the Integrated Transport Strategy.

Māori Impact Statement

The draft submission expresses support for improved transport safety and access to the New Dunedin Hospital and the Dunedin CBD. Māori are overrepresented in the number of death and serious injury on transport corridors in New Zealand and Dunedin.

Sustainability

Making it easier and safer for people who walk, cycle and use public transport to access the New Dunedin Hospital and the CBD will contribute to sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Not included in LTP and/or Annual Plan. There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

The Transport Department has engaged with Waka Kotahi through the SH88 Business Case development. At a governance level, the DCC has engaged with Waka Kotahi through the Connecting Dunedin partnership.

Engagement - internal

Internal engagement has taken place between the Transport Department, the General Manager Infrastructure and Development and the Chair of the Infrastructure Services Committee.

Risks: Legal / Health and Safety etc.

There are no identified risks

Conflict of Interest

There are no conflicts of interests

Community Boards

There are no implications for Community Boards

Council

29 November 2022

Financial Result - Period Ended 31 October 2022

Department: Finance

EXECUTIVE SUMMARY

1 This report provides the financial results for the period ended 31 October 2022 and the financial position as at that date.

2 As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That Council:

a) Notes the Financial Performance for the period ended 31 October 2022 and the Financial Position as at that date.

BACKGROUND

3 This report provides the financial statements for the period ended 31 October 2022. It includes reports on financial performance, financial position, cashflows and capital expenditure. The operating result is also shown by group, including analysis by revenue and expenditure type.

DISCUSSION

4 Revenue was $119.622 million for the period or $2.153 million greater than budget. This was primarily due to unbudgeted government grants for Economic Development, as well as increased revenue for Aquatic Services and cemetery fees, landfill revenue, and roading capital expenditure subsidies.

5 These favourable variances were partially offset by lower than expected revenue from parking operations, water sales and water reform project subsidy revenue.

6 Expenditure was $134.040 million for the period or $8.388 million greater than budget. Operational expenditure was greater than expected due to additional roading maintenance expenditure, property rental costs along with monies spent for government funded projects in Economic Development. Depreciation expenditure was also higher than expected following asset revaluations as at 30 June 2022, impacting asset replacement cost (Three Waters and Transport). The level of uplift for Three Waters reflects a change in valuation methodology away from historical indexed costs to a fairer estimate of current replacement cost.

7 These unfavourable variances were partially offset by savings in personnel costs and delays for some project expenditure.

8 The Waipori Fund has seen a recovery in equity markets since the start of the financial year following a period of negative valuations due to uncertainty caused by recent current world events. There however continues to be negative valuations of fixed term investments however as wholesale interest rates continue to rise.

9 Capital expenditure was $66.994 million for the period or 124.3% of the year-to-date budget (35.4% of the full year budget). Transportation and 3 Waters renewals expenditure continues to track ahead of budget with a number of large water and sewer renewal projects underway. The level of spend in other areas of the organisation reflected delays for some projects.

NEXT STEPS

10 Financial Result Reports continue be presented to future meetings of either the Finance and Council Controlled Organisation Committee or Council.

Signatories

Authoriser:

Gavin Logie - Chief Financial Officer

Attachments

	Title	Page
⇩a	Summary Financial Information	63
⇩b	Statement of Financial Performance	64
⇩c	Statement of Financial Position	65
⇩d	Statement of Cashflows	66
⇩e	Capital Expenditure Summary	67
⇩f	Summary of Operating Variances	68
⇩g	Financial Review	69

Council

29 November 2022

Meeting Schedule for 2023

Department: Civic

EXECUTIVE SUMMARY

1 The report seeks the adoption of a meeting schedule for 2023, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.

2 The proposed meeting schedule, appended as Attachment A, covers the period from January 2023 through to 31 December 2023.

RECOMMENDATIONS

That the Council:

a) Approves the proposed meeting schedule for 2023 as appended to the report or advises alternate meeting dates.

b) Notes that the Community Boards will confirm their own meeting dates at their next meetings.

BACKGROUND

3 Every year Council adopts a schedule of meetings for the year ahead to provide some certainty in programming work and reporting.

4 Public holidays have been considered in setting the schedule, and additional meetings will be provided for as required.

5 In keeping with the schedule for 2022, Council meetings will generally be held on the last Tuesday of every month and commence at 10.00 am. Council meetings following a public holiday will be held on a Wednesday.

6 On the information currently available, important dates in the Council's programme of business are:

· Annual Plan: Council is to consider options and budget reports towards the development of the draft Annual Plan in January 2023 and consider a document for consultation in February 2023.

· Statements of Intent: Council Controlled Companies’ Statements of Intent are expected to be considered by Council on 27 June 2023.

· Annual Report: (Council) is scheduled for consideration at the Council meeting on 26 September 2023.

7 Committees and subcommittees not referred to within this schedule will be scheduled on an "as required" basis.

8 Meetings for Te Pae Māori are still to be scheduled.

10 As this report is for administrative purposes only, options and the summary of considerations are not required.

Signatories

Author:	Sharon Bodeker - Acting Manager Governance
Authoriser:	Sandy Graham - Chief Executive Officer

Attachments

	Title	Page
⇩a	Meeting schedule for 2023	83

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 8 November 2022	17

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Acting Manager Governance

Author:	Richard Davey - Treasury Manager
Authoriser:	Gavin Logie - Chief Financial Officer