Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 30 November 2022, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Andrew Simms

 

Deputy Chairperson

Dean McAlwee

 

Members

Kathryn Anderson

 

 

Regan Horrell

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Cherry Lucas

 

 

 

IN ATTENDANCE

Scott MacLean, Group Manager Parks and Recreation  

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Trevor Buchanan

 

Trevor Buchanan spoke to the Board about the maintenance of the East Taieri Dog Park, including seating, the dog wash area, lighting, signage and parking. 

 

1.2       Public Forum - Taieri Trails Group

 

Colin Brown and Sarah Davie-Nitis provided an update from the Taieri Trails Group.  Ms Davie-Nitis advised she was representing the Dunedin Tracks Network Trust and provided an overview of the Group.

Mr Brown provided an overview of the project and it was proposed that this section of the trail commence at Waihola through Outram and on to Mosgiel.  He advised that the group was currently developing a feasibility study.  He advised that they will be seeking support by the Board for funding and as a conduit into Council.

 

 

2          Apologies

             There were no apologies.

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Kathryn Anderson advised that she had provided an updated declaration to the Governance Support Officer.

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

a)     Amends  the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2022/036)

 

4          Confirmation of Minutes

4.1       Mosgiel-Taieri Community Board meeting - 2 November 2022

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 2 November 2022 as a correct record.

Motion carried (MTCB/2022/037)

 

Part A Reports

5          Naming of one new private way, Mosgiel

 

A report from Transport sought support from the Board on the proposed naming of a private way in Mosgiel.  

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

a)     Supports the naming of a new private way off Church Street, Mosgiel as ‘Armson Close’.

Motion carried (MTCB/2022/038)

 

6          Board Representation

 

Consideration was given to the proposed Board Representation and Areas of Responsibility. The Chairperson advised that he had received request for a Board appointee to the Taieri Network and the Taieri Trails Group.

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

Approves the proposed Board Representation. 

 

 

An amendment was moved  by Brian Miller which did not receive a seconder.  Standing Order 22.1. Provides that all motions and amendments must be seconded.  As the amendment from Mr Miller was not seconded it was not in order and cannot be entered in the minutes.

 

 

Moved (Andrew Simms/Dean McAlwee):

That the Board:

             Adjourns the meeting.

 

Motion carried (MTCB/2022/039)

 

 

The meeting adjourned at 5.45 pm and reconvened at 5.50 pm.

 

 

 

 

The Chairperson advised that with the leave of the seconder and the meeting he would withdraw his motion.  He would then take each item separately which would give an opportunity for Board members to move an alternative proposal. 

 

 

Moved (Andrew Simms/Dean McAlwee):

That the Board:

 

             Advise Keep Dunedin Beautiful of the Board’s appointment in the New Year.

 

 

 Motion carried (MTCB/2022/040) with Mr Miller and Mr Peat recording their votes against.

 

 

Mr Miller advised that he would withdraw from discussion and took no part on the Board Representation appointments.

 

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

             Appoints  Dean McAlwee to represent the Board on the Coronation Hall Trust.

 

Motion carried (MTCB/2022/041)

 

 

Moved (Andrew Simms/Dean McAlwee):

That the Board:

 

             Appoints Brian Miller to represent the Board the Aquatic Centre Project Group.

 

Motion carried (MTCB/2022/042)

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

             Appoints Andrew Simms to represent the Board on  the Mosgiel and Taieri Emergency              Group.

 

Motion carried (MTCB/2022/043)

 

 

Moved (Andrew Simms/ Kathryn Anderson):

That the Board:

 

             Appoints Dean McAlwee to represent the board on the Outram Emergence Group.

 

Motion carried (MTCB/2022/044)

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

             Appoints Regan Horrell to manage the Board’s Social Media and Media platform.

 

Motion carried (MTCB/2022/045)

 

Mr Peat advised of his willingness to assist Mr Horrell in this area.

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

             Appoint Regan Horrell to manage the Board’s Community Engagement

 

Motion carried (MTCB/2022/046)

 

 

Moved (Andrew Simms/Dean McAlwee):

That the Board:

 

             Appoint Kathryn Anderson to represent the Board on the Taieri Network

 

 

 

An Amendment was moved (Brian Peat/Regan Horrell):

That the Board:

 

             Delay appointing a representative until after the Taieri Network present to the Board at              the February 2023 meeting.

 

The amendment was put and declared lost

 

 

The motion was then  put and declared carried (MTCB/2022/047) with Mr Peat recording his vote against.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

             Appoints Kathryn Anderson to manage the Board’s Community Events.

 

Motion carried (MTCB/2022/048)

 

 

Moved (Andrew Simms/Dean McAlwee):

That the Board:

             Appoints Andrew Simms as the Board representative on the Taieri Trails Group.

 

Motion carried (MTCB/2022/049)

 

7          Meeting Schedule

 

Consideration was given to the proposed 2023 meeting schedule

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)     Approves the Board meetings commencing at 6.00 pm for the February, March and November meetings and 5.00 pm for the May, June, August and September meetings to be held in the Downes Room, Mosgiel Library unless otherwise advised.

b)     Approves the meeting schedule for 2023. 

Motion carried (MTCB/2022/050)

 

8          Community Plan

 

A discussion took place on the Community Plan with a number of amendments being suggested.  The Chairperson advised that he would update the plan and prepare a draft for consideration at the February meeting. 

 

 

 

 

9          Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update activities relevant to the Board’s area.

Cr Lucas withdrew from the discussion on the Dust Suppression method.

 

Moved (Brian Miller/Dean McAlwee):

That the Board:

 

Recommends to maintain the status quo with the DCC funding the full cost of dust suppression.

Motion carried (MTCB/2022/051)

 

 

Moved (Brian Peat/Cr Cherry Lucas):

That the Board:

Nominates Regan Horrell for the Community Board Executive Committee.

Motion carried (MTCB/2022/052)

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

Agrees to participate in the ‘Round the Boards’ segment on OAR Radio and allocates $240 from the project fund for the programme.

Motion carried (MTCB/2022/053)

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

a)     Notes the Governance Support Officer’s Report.

Motion carried (MTCB/2022/054)

 

10        Chairperson's Report

 

In a  report the Chairperson provided an update on matters of interest.  

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)     Notes the Chairperson’s update.

Motion carried (MTCB/2022/055)

 

11        Councillor's Update

 

 

Cr Lucas provided an update on matters of interesting.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)     Notes the Council Activities Update.

Motion carried (MTCB/2022/056)

 

 

 

 

The meeting concluded at 7.15 pm.

 

 

 

 

 

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C H A I R P E R S O N