Extraordinary Grants Subcommittee

Dunedin Regional Events Fund

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Mayors Lounge, 2nd Floor, Civic Centre on Tuesday 13 December 2022, commencing at 9.00 am

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Bill Acklin
Members	Cr Sophie Barker	Cr Cherry Lucas
	Cr Mandy Mayhem	Cr Andrew Whiley

IN ATTENDANCE

Simon Pickford (General Manager Community Services), John Christie (Manger Enterprise Dunedin), Dan Hendra (Team Leader Events), Louise van de Vlierd (Manager Visitor Centre), Tammy Jackman (Events Special Projects Coordinator)

Governance Support Officer                  Rebecca Murray

1          KARAKIA TIMATAKA

Cr Laufiso opened the meeting with a karakia timataka.

2          Apologies

An apology for lateness was received from Adam Keave.

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

Accepts the apology for lateness from Adam Keane.

Motion carried (GS/2022/082)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2022/083)

2          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 23 November 2022
	Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Committee: Confirms the public part of the minutes of the Grants Subcommittee meeting held on 23 November 2022 as a correct record. Motion carried (GS/2022/084)

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Grants Subcommittee meeting - 23 November 2022 - Public Excluded	S7(2)(c)(ii) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.	.
C2  Dunedin Regional Events Fund Grants	S7(2)(c)(ii) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2022/085)

The meeting went into non-public at 9.03 am and then concluded at 9.07 am

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CHAIRPERSON