Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 1 December 2022, commencing at 10:00am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Stacey Kokaua-Balfour


Cheryl Neill

Edna Stevenson


Cr Andrew Whiley




Lisa Wilkie, Relationship Advisor Council Initiatives, Ara Toi and Susil Gunathilake, Senior Project Manager, Transport Delivery (for item 7)


Governance Support Officer                  Lauren Riddle



1          Opening

Stacey Kokaua-Balfour opened the meeting with a reflection.

2          declaration

2.1       Community Board Membership Declaration


Edna Stevenson made and attested her declaration as required by Schedule 7, Clause 14 of the Local Government Act 2022.

3          Public Forum


3.1       Fence at Hoopers Inlet Hall

Sam Neill spoke on behalf of the Hoopers Inlet Hall Committee, seeking funding to assist with the cost of the boundary fence completed at the Hoopers Inlet Hall.  He advised the hall was owned and run by the community.  He confirmed that rental income from the hall covered the normal running costs but that the hall membership covered all capital expenditure themselves, such as the install of the fence at a cost of $8,250.

Paul Pope confirmed that a funding application had been received by the Board in late July after the final meeting for the 2019-2022 triennium and was not able to be considered until today’s meeting by the Board.

Mr Neill advised that the completion of the new fence occurred in August 2002 due to an opportunity to have the work completed by a local contractor ahead of the application being considered by the Board for funding.


3.2       Otago Peninsula - Speed Humps


Tom Churchill read aloud to the meeting two pieces of correspondence he had sent to the DCC Mayor and to NZTA (Waka Kotahi) in November.  The correspondence outlined  his concern for the need (and height) of speed humps on the Peninsula roads and the impact on the environment due to emissions caused by heavy vehicles having to vary speed to negotiate the speed humps.


4          Apologies

There were no apologies.

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Paul Pope:                Kaiwhakahaere – Project Manager for Te Runaka Ōtākou

                                       No longer a consultant for Upfront Environmental (remove from register)


Hoani Langsbury:   Member of the Strategy Oversight Group review of the Wildlife Act.

Lox Kellas:                 Member of the Dunedin Return Services Association (not the Otago                                          Southland RSA)



Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:


a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2022/031)


6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 2 November 2022


Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:


Confirms the public part of the minutes of the Otago Peninsula Community Board inaugural meeting for the 2022-25 triennium, held on 2 November 2022 as a correct record.

Motion carried (OPCB/2022/032)


Part A Reports

7          Transport matters - Updates


Lisa Wilkie, Relationship Advisor Council Initiatives, Ara Toi provided a verbal update on the progress of the two new (bus shelter) murals to be completed on the Peninsula Connection.  She advised that nine design applications had been received (including peninsula based artists), which would be considered by a selection panel which included Paul Pope and Stacey Kokaua-Balfour as panel members.  Lisa advised that it was hoped to have a decision on the bus shelter mural designs by the end of December 2022.

Lisa Wilkie also provided an update on the progress with the art installations for Tomahawk and the Te Rauone reserve entrances.


Susil Gunathilake, Senior Project Manager, Transport Delivery provided a verbal update on the intended project works to install timber guardrails on Harington Point Road at Taiaroa Heads.  He advised the work is due to commence in February through to May 2023 as part of the existing road safety works for the Peninsula Connection project.

Members questioned if it was possible for the works to be delayed until March 2023 as it was a peak visitor period during January and February.

The Board requested for the Transport Delivery team to liaise with Hoani Langsbury on behalf of the Community Board to work together to minimise impact on tour buses and visitor traffic to Taiaroa Heads during the install of the guardrails.


8          Meeting Schedule 2023


Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


a)     Approves the Board meetings will be held in the Portobello Bowling Clubrooms, commencing at 10.00 am unless otherwise advised.

b)     Approves the meeting schedule for 2023. 

Motion carried (OPCB/2022/033)


9          Naming of one legal road- Broad Bay


The report sought support from the Otago Peninsula Community Board on the proposed naming of a new legal road in Broad Bay.

The names proposed by the developer for the subdivision located at 39 Camp Street, Broad Bay are: ‘Batham Way’ as the preferred option and ‘Burton Way ’as the alternative option. Both options have been chosen from the Road Name Register and comply with the DCC Road Naming Policy.


Members questioned if the proposed naming had been consulted with iwi for their consideration and approval and sought confirmation from the Transport Team that this has occurred and requested that it be included as a consideration in future report documents.



Moved (Cr Andrew Whiley/ Lox Kellas):

That the Board:


Supports the naming of a new legal road as ‘Batham Way’ subject to iwi consideration having been sought by Council.

Motion carried (OPCB/2022/034)


10        Board Representation and Other Responsibilities


Paul Pope gave a verbal allocation of board member’s roles and responsibilities based on the 2019-2022 triennium.



New roles and additional responsibilities for the 2022-2025 triennium were noted as follows:

·         Hoani Langsbury – Biodiversity Forum

·         Cheryl Neill - Keep Dunedin Beautiful, assigned areas – Harwood and lower Portobello

·         Lox Kellas  - local military history and RSA

·         Stacey Kokaua-Balfour  - Scholarships, Youth Forum, Youth Council, assigned areas – Broad Bay and Portobello

Further allocation for other responsibilities including Freedom Camping, signage for reserves and beaches, recreation facilities to be advised by the Chairperson  in February 2023.



Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:


a)     Endorses the Board Member’s responsibilities and roles as allocated by the Chairperson

b)     Appoints Board Member representatives to the various roles and other responsibilities.


Motion carried (OPCB/2022/035)


11        Governance Support Officer's Report


The report informed the Board of activities relevant to the OPCB area.


Community Board Executive Committee (CBEC) Nominations

Cheryl Neill was nominated by Hoani Langsbury and Paul Pope to the Community Board Executive Committee (CBEC).  Cheryl accepted the nomination to the CBEC for Zone 6.



Moved (Deputy Chairperson Hoani Langsbury/Chairperson Paul Pope):

That the Board:

Endorses Cheryl Neill’s nomination to the Community Board Executive Committee.

Motion carried (OPCB/2022/036)




OAR Radio ‘Round the Boards’ segment

Paul Pope sought the support of the Board for continued participation in the Otago Access Radio (OAR) ‘Round the Boards’ radio segment.


Members agreed and requested, if possible, for the links to the podcasts with OAR be available on the Community Board’s page on the DCC website and the Board’s Facebook page.



Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:


Agrees to continued participation in the ‘Round the Boards’ segment on Otago Access Radio (OAR) and payment of $240.00 from the Board’s project fund for the programme.


Motion carried (OPCB/2022/037)



Dust suppression

The report sought the Board’s recommended option for addressing dust suppression for one site in the Otago Peninsula Board area.


Members agreed that the Board did not want to see residents incur the cost of dust suppression on Allans Beach Road (as the identified dust suppression location on the Otago Peninsula) and observed that the road was in high use by visitors to the area, rather than by residents.



Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:



Recommends to Council, Option C – to maintain the status quo with the DCC funding circa $440,000 per year for dust suppression.

Motion carried (OPCB/2022/038)



Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:



Notes the Governance Support Officer’s Report.

Motion carried (OPCB/2022/039)


12        Funding Applications


Members considered three funding and two scholarship applications at the meeting.


Members agreed for the application guidelines to be updated to include that retrospective funding will be considered by the Board.  To be ratified at the next meeting, 16 February 2022.



Moved (Deputy Chairperson Hoani Langsbury/ Lox Kellas):

That the Board:


Approves the funding application from Kamau Taurua Community Incorporated of $1,000.00 for repairs to the Quarantine Island jetty.

Motion carried (OPCB/2022/040)



Moved (Lox Kellas/ Edna Stevenson):

That the Board:

Approves the funding application from the Broad Bay Community Centre for $440.00 for production of a quarterly community newsletter for 2022-2024.

Motion carried (OPCB/2022/041)



Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:

Approves funding of $1,500.00 towards to cost of a boundary fence replacement at Hooper’s Inlet Hall.

Motion carried (OPCB/2022/042)



Moved (Cr Andrew Whiley/ Stacey Kokaua-Balfour):

That the Board:

Approves the scholarship application from Liam Donovan for $300.00 to attend the National Summer Games Special Olympics in December 2022.

Motion carried (OPCB/2022/043)



Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:

Approves the scholarship application from Finn Herbert for $300.00 to attend the NZ Outward Bound Course in January 2023.

Motion carried (OPCB/2022/044)



Moved (Deputy Chairperson Hoani Langsbury/Chairperson Paul Pope):

That the Board:

Notes the Funding Applications report.

Requests the OPCB funding application guidelines be updated to include acceptance of retrospective funding applications.

 Motion carried (OPCB/2022/045)


13        Community Plan


Discussion was held on the Board’s Community Plan and the need for the Board to workshop the current priorities and new priorities and items the Board wished to seek funding from the DCC, over and above the Community Board project funding for consideration in the Council Annual Plan process.


Members agreed to hold a workshop on Monday 12 December 2022 to discuss through the priorities for the Community Plan 2022-23 and update detail as required.


14        Board Updates



Board members provided verbal updates including:

·         Variation to ORC resource consent for the on-going maintenance of the sand and groynes at Te Rauone is open for submission .

·         Wellers Rock – members expressed their frustration that signage still had not been resolved.

·         Pukehiki Church project works almost completed.


Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


Notes the Board Updates.

Motion carried (OPCB/2022/046)


15        Councillor's Update


Councillor Andrew Whiley provided a verbal update on matters of interest to the Board including the attendance of Councillors at the Ōtākou Marae for the signing of the Manatu Whakaaetaka the relationship agreement with the Te Rūnanga o Ōtākou and the Kāti Huirapa ki Puketeraki Rūnakas.


Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:


Notes the report from Cr Whiley.

Motion carried (OPCB/2022/047)


16        Chairperson's Report


Paul Pope provide a verbal update on:


Smaills Beach – local residents seeking speed humps to be put in place to stop the destructive vehicle issues in the area, such as speed and burn outs.  Discussion was had on the possibility of requesting DCC provide a temporary speed hump be placed to assist.


Speed limit signage locations

Discussion was held on the current location of the 40 km speed limit signs and members agreed to request that Council consider a review of the locations of the 40 km signage on the peninsula.



Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:


Seek a review of the positions (locations) of the 40km speed signage on the Portobello Road and any other roads affected by the speed limit change


Motion carried (OPCB/2022/048)



Hereweka Track – open day set for March 2023

“Litter” libraries  - for the Board to consider establishing clean up stations at locations in the Board area.  The stations to hold cleaning products, gloves and a bucket which can used and return to the Litter Libraries. 


Members discussed the voluntary daily clean up at the Te Rauone Reserve by resident Cecily Wesley and agreed to put forward her name for recognition of her work at the Keep Dunedin Beautiful Awards.


Annual Plan 2023-24 – to be considered at Council meetings 30 and 31 January 2023.



Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


Notes the update from the Chairperson.

Motion carried (OPCB/2022/049)



The meeting concluded at 12:01 pm.