Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale Sports Complex, Dunedin on Thursday 08 December 2022, commencing at 1.00 pm





Paul Weir


Deputy Chairperson

Scott Weatherall




Pim Allen

Cr Kevin Gilbert


Keith McFadyen

John Moyle




Anna Nilsen (Group Manager Property Services)


Governance Support Officer                  Lynne Adamson




John Moyle made and attested his declaration as required by Schedule 7, Clause 14 of the Local Government Act 2002.

2          Public Forum

2.1       Public Forum - Otokia Creek and Marsh Habitat Trust Funding Application


Viktoria Kahui and Simon Laing addressed the meeting on behalf of the Ōtokia Creek and Marsh Habitat Trust in support of their funding application.

Ms Kahui and Mr Laing responded to question. 


             2.2       Public Forum – Beachlands Speedway Club


                         Matt Stewart, President provided an update on the Beachlands Speedway Club and their achievements to date.  He commented that they offered support for community activities and had participated in the Ocean View planting day.  Mr Stewart asked the Board to contact them for additional help in the future.


                         Mr Stewart responded to questions.



3          Apologies

             Moved (Paul Weir/Scott Weatherall):

             That the Board:


             Accepts the apology from Christina McBratney.


             Motion carried (SHCB/2022/026)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Paul Weir/John Moyle):

That the Board:


a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2022/027)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 2 November 2022


Moved (Scott Weatherall/Pim Allen):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 02 November 2022 as a correct record.

Motion carried (SHCB/2022/028)


Part A Reports

6          Board Representation and Other Responsibilities


Consideration was given to the proposed Board Representation and Areas of Responsibility.


The roles were agreed as follows:


-          Keep Dunedin Beautiful – Christina McBratney

-          Emergency Management – John Moyle (with Scott Weatherall in support)

-          Community Food Stalls – Pim Allen

-          Youth Scholarship – Christina McBratney and Paul Weir

-          Coastal Erosion and planting – Scott Weatherall


Moved (Scott Weatherall/John Moyle):

That the Board:


a)              Endorses the Board Member responsibilities and roles as allocated by the Chairperson

b)             Endorses the Board Member representatives to the various roles and other responsibilities.

Motion carried (SHCB/2022/029)


7          Funding Applications


There is one funding applications for consideration by the Board. 

There was a discussion on funding applications in general and the Board agreed that they would revisit the criteria to enable more concise considerations of applications.  Pim Allen and Scott Weatherall would report back on recommendations to the next Board meeting.

Ōtokia Creek and Marsh Habitat Trust had requested $1,000.00 funding assistance towards the purchase a watering system.  Following discussion, it was agreed that the application would be deferred for consideration at the February 2023 meeting.


Moved (Scott Weatherall/Pim Allen):

That the Board:


Defers the funding application from the Ōtokia Creek and Marsh Habitat Trust until the updated criteria has been approved at the next meeting.

Motion carried (SHCB/2022/030)


8          Meeting Schedule


A report from Civic provided the schedule of meetings for 2023 for the Boards’ consideration. 


It was agreed that the first meeting would be held on 16 February 2023 and that a revised meeting schedule would be presented to that meeting.



Moved (Paul Weir/John Moyle):

That the Board:


a)         Approves the Board meetings would commence as 1.00 pm at venues to be confirmed.

b)        Approves the next meeting would be held on 16 February 2023.

c)         Notes that a revised meeting schedule would be presented to the February meeting.

Motion carried (SHCB/2022/031)


9          Board Updates


Board members provided updates on activities of interest including:

-           Keep Dunedin Beautiful

-           Proposed Civil Defence Day – it was agreed that a community civil defence day                          would be held before the end of March 2023 and that  John Moyle would organise                          the day.



Moved (John Moyle/Scott Weatherall):

That the Board:


a)         Notes the Board Updates.

Motion carried (SHCB/2022/032)


10        Community Plan


A report from Civic provided the Saddle Hill Community Board Community Plan 2022-2023 for discussion and updating as required.


It was agreed that a workshop would be held prior to the next meeting to update the community plan.


11        Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board’s area.



Dust Suppression Treatment

Cr Kevin Gilbert withdrew from discussion and consideration of this item.



Moved (Scott Weatherall/Pim Allen):


That the Board:


Supports the recommended option b) that applicants fund 50% of bio-oil or Otta Seal dust suppression, with the DCC funding the remaining 50%.


Motion carried (SHCB/2022/033) with Keith McFadyen recording his vote against



Community Board Executive Committee Nominations

It was noted that three Boards had nominated members for consideration to the Community Board Executive Committee.  The Board declined to nominate a member and would instead provide support to another nominee.




OAR Radio ‘Round the Boards Segment’

The Board declined the invitation to participate in the OAR FM Round the Boards segment.



Moved (Cr Kevin Gilbert/Pim Allen):

That the Board:


a)         Notes the Governance Support Officer’s Report.

b)         Retrospectively approves the expenditure of $265.00 costs for the provision of      food following the planting day held at the Ocean View Reserve.

Motion carried (SHCB/2022/034)


12        Chairperson's Report


The Chairperson provided an update on matters of interest since the previous meeting including:

-      Food Stalls

-      Toybox at Brighton Beach

-      Brighton Gala Day  22 January 2023


Moved (Paul Weir/Keith McFadyen):

That the Board:


a)         Notes the Chairperson’s update.

b)        Approves the purchase of toys to the value of up to $200.00 for the Toybox.

Motion carried (SHCB/2022/035)


13        Councillor's Update


Councillor Kevin Gilbert provided an update on items of interest.


Moved (Scott Weatherall/Paul Weir):

That the Board:


a)         Notes the Council Activities Update.

Motion carried (SHCB/2022/036)


The meeting concluded at 2.45 pm.