Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale Sports Complex, Dunedin on Thursday 08 December 2022, commencing at 1.00 pm
PRESENT
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Chairperson |
Paul Weir |
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Deputy Chairperson |
Scott Weatherall
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Members |
Pim Allen |
Cr Kevin Gilbert |
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Keith McFadyen |
John Moyle |
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IN ATTENDANCE |
Anna Nilsen (Group Manager Property Services) |
Governance Support Officer Lynne Adamson
1 COMMUNITY BOARD MEMBERSHIP DECLARATION
John Moyle made and attested his declaration as required by Schedule 7, Clause 14 of the Local Government Act 2002.
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Moved (Paul Weir/Scott Weatherall): That the Board:
Accepts the apology from Christina McBratney.
Motion carried (SHCB/2022/026) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2022/027) |
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Moved (Scott Weatherall/Pim Allen): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 02 November 2022 as a correct record. Motion carried (SHCB/2022/028) |
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Consideration was given to the proposed Board Representation and Areas of Responsibility.
The roles were agreed as follows:
- Keep Dunedin Beautiful – Christina McBratney - Emergency Management – John Moyle (with Scott Weatherall in support) - Community Food Stalls – Pim Allen - Youth Scholarship – Christina McBratney and Paul Weir - Coastal Erosion and planting – Scott Weatherall |
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Moved (Scott Weatherall/John Moyle): That the Board: a) Endorses the Board Member responsibilities and roles as allocated by the Chairperson b) Endorses the Board Member representatives to the various roles and other responsibilities. Motion carried (SHCB/2022/029) |
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There is one funding applications for consideration by the Board. There was a discussion on funding applications in general and the Board agreed that they would revisit the criteria to enable more concise considerations of applications. Pim Allen and Scott Weatherall would report back on recommendations to the next Board meeting. Ōtokia Creek and Marsh Habitat Trust had requested $1,000.00 funding assistance towards the purchase a watering system. Following discussion, it was agreed that the application would be deferred for consideration at the February 2023 meeting. |
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Moved (Scott Weatherall/Pim Allen): That the Board:
Defers the funding application from the Ōtokia Creek and Marsh Habitat Trust until the updated criteria has been approved at the next meeting. Motion carried (SHCB/2022/030) |
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A report from Civic provided the schedule of meetings for 2023 for the Boards’ consideration. |
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It was agreed that the first meeting would be held on 16 February 2023 and that a revised meeting schedule would be presented to that meeting.
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That the Board:
a) Approves the Board meetings would commence as 1.00 pm at venues to be confirmed. b) Approves the next meeting would be held on 16 February 2023. c) Notes that a revised meeting schedule would be presented to the February meeting. Motion carried (SHCB/2022/031) |
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Board members provided updates on activities of interest including: - Keep Dunedin Beautiful - Proposed Civil Defence Day – it was agreed that a community civil defence day would be held before the end of March 2023 and that John Moyle would organise the day.
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Moved (John Moyle/Scott Weatherall): That the Board:
a) Notes the Board Updates. Motion carried (SHCB/2022/032) |
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A report from Civic provided the Saddle Hill Community Board Community Plan 2022-2023 for discussion and updating as required. |
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It was agreed that a workshop would be held prior to the next meeting to update the community plan. |
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A report from Civic provided an update on activities relevant to the Board’s area. |
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Dust Suppression Treatment Cr Kevin Gilbert withdrew from discussion and consideration of this item.
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Moved (Scott Weatherall/Pim Allen):
That the Board:
Supports the recommended option b) that applicants fund 50% of bio-oil or Otta Seal dust suppression, with the DCC funding the remaining 50%.
Motion carried (SHCB/2022/033) with Keith McFadyen recording his vote against |
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Community Board Executive Committee Nominations It was noted that three Boards had nominated members for consideration to the Community Board Executive Committee. The Board declined to nominate a member and would instead provide support to another nominee.
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OAR Radio ‘Round the Boards Segment’ The Board declined the invitation to participate in the OAR FM Round the Boards segment.
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Moved (Cr Kevin Gilbert/Pim Allen): That the Board:
a) Notes the Governance Support Officer’s Report. b) Retrospectively approves the expenditure of $265.00 costs for the provision of food following the planting day held at the Ocean View Reserve. Motion carried (SHCB/2022/034) |
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The Chairperson provided an update on matters of interest since the previous meeting including: - Food Stalls - Toybox at Brighton Beach - Brighton Gala Day 22 January 2023 |
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Moved (Paul Weir/Keith McFadyen): That the Board:
a) Notes the Chairperson’s update. b) Approves the purchase of toys to the value of up to $200.00 for the Toybox. Motion carried (SHCB/2022/035) |
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Councillor Kevin Gilbert provided an update on items of interest. |
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Moved (Scott Weatherall/Paul Weir): That the Board:
a) Notes the Council Activities Update. Motion carried (SHCB/2022/036) |
The meeting concluded at 2.45 pm.
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CHAIRPERSON