Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 December 2022, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

 

Members

David Frew

Terina Geddes

 

Tony Markham

Robin Thomas

 

 

IN ATTENDANCE

Mike Perkins (Network, Catchment and Maintenance Manager).

 

Governance Support Officer                  Sharon Bodeker

 

 

1          declaration by member

Terina Geddes made and attested her declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002. 

 

2          Public Forum

2.1       Priscilla Porter

 

Priscilla Porter addressed the meeting on flooding. She was concerned that a report released by the Department of Internal Affairs on previously flooded communities did not include Middlemarch.  She also raised concerns about streams in the area running into bunds, that then did not go anywhere.  Ms Porter responded to questions.

 

2.2       Mid Taieri Wai Catchment Group

 

Jacinta Stevenson from the Mid Taieri Wai Catchment Group addressed the meeting about their funding application.  Ms Stevenson responded to questions.

 

 

 

2.3       Cynthia Flannagan

 

Cynthia Flannagan addressed the meeting providing an update on the planting that the Lion’s Club were undertaking to commemorate Queen Elizabeth II.  She commented that a plaque would be installed with the planting.  Ms Flannagan responded to questions.

 

3          Apologies

Moved (David Frew/ Tony Markham):

That the Board:

 

Accepts the apology from Cr Bill Acklin.

 

Motion carried (STCB/2022/020)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Anna Wilson provided an update to her declarations of interest.

 

 

Moved (Robin Thomas/Terina Geddes):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2022/021)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 2 November 2022

 

Moved (Anna Wilson/David Frew):

That the Board:

 

a)     Confirms the minutes of the Strath Taieri Community Board meeting held on 02 November 2022 as a correct record.

Motion carried (STCB/2022/022)

 

Part A Reports

 

6          Project Fund

 

Anna Wilson withdrew from the discussion on the funding application from the Strath Taieri Agriculture and Rural Tourist Trust on behalf of the Mid Taieri Wai Catchment Group.

 

Consideration was given to the request for funding of $2,000.00 towards a project undertaking the assessment of the current health of the mid Taieri Catchment area.

 

 

Moved (Terina Geddes/David Frew):

That the Board:

 

a)     Approves a grant to the Strath Taieri Agriculture and Rural Tourist Trust on behalf of the Mid Taieri Wai Catchment Group of $2,000.00 towards the assessment of the current health of the mid Taieri Catchment area .

Motion carried (STCB/2022/023)

 

7          Meeting Schedule

 

A schedule of meetings for 2023 was considered.  Following discussion it was agreed that a  meeting should be held in both Hyde and Hindon during the year.

 

Moved (Anna Wilson/ Robin Thomas):

That the Board:

 

a)        Approves the meeting schedule for 2023 as follows:

-          Thursday 16 February in Middlemarch, at 5 p.m.

-          Thursday 30 March in Hindon (if available) at 5 p.m.

-          Wednesday 10 May in Middlemarch, at 2 p.m.

-          Thursday 22 June in Middlemarch, at 2 p.m.

-          Thursday 3 August in Middlemarch, at 2 p.m.

-          Thursday 14 September in Hyde (if available) at 2 p.m.

-          Thursday 2 November in Middlemarch, at 5 p.m.

Motion carried (STCB/2022/024)

 

8          Community Plan

 

The Strath Taieri Community Board Community Plan was presented for discussion and updating.  The Board discussed the need to take the plan out to the community to identify community priorities.  Methods for obtaining feedback were discussed, included holding community drop in sessions before the start of three community board meetings, in Middlemarch, Hindon and Hyde. 

 

 

Moved (Robin Thomas/Anna Wilson):

That the Board:

a)        Agrees that community drop in sessions to identify community priorities for the Community Plan will be held as follows:

-          Thursday 16 February at 4.00 p.m. in Middlemarch

-          Thursday 30 March at 4.30 p.m. in Hindon (if available)

-          Thursday 14 September at 1.30 p.m. in Hyde (if available)

 Motion carried (STCB/2022/025)

 

9          Governance Support Officers Report

 

In a report from Civic the Governance Support Officer provided an update on matters of interest.

 

 

Moved (Chair Barry Williams/Robin Thomas):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Appoints Anna Wilson as the Board Representative to Keep Dunedin Beautiful.

Motion carried (STCB/2022/026)

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    March Creek flooding

·    Lack of Spraying of broom and gorse on the State Highway and around the Middlemarch township.

·    Tree topping - needed around the Railway yard

·    Trains – the railway carriages stored look tiresome, and the area is effectively being used as a dumping ground.

·    Sealing around the EV charging area.

·    Rubbish collection and two collections made per week on different days for different parts of the township.

 

The meeting concluded at 7.00 p.m.

 

 

..............................................

CHAIRPERSON