Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 07 December 2022, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Mark Brown |
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Chris McBride |
Cr Jim O'Malley |
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Geraldine Tait |
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IN ATTENDANCE |
Mike Cartwright (Quality Improvement Specialist) |
Governance Support Officer Rebecca Murray
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1.2 Bus Shelter and Waikouaiti Township
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Shirley Hewett addressed the Board regarding a new bus shelter on Ramrock Road and thanked all those involved with the project and that it was working well for the school children.
She also requested that the welcome sign to Waikouaiti which had been situated at from the southern end, be reinstated. It was also asked that the Community Board and Council advocate for a pedestrian crossing on the main street of Waikouaiti to allow safe people to cross the road safely. The Senior Officer advised Ms Hewett and the Board that Waka Kotahi were in the planning stage for a crossing for this area. |
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1.3 Church Lane walkway
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Susan Kahurangi Wigmore addressed the Board with concern for a walkway on Church Lane between Coast Road and Meadow Lane. She advised that it was a bog and unsafe and would require a small bridge over it to enable prams and small children on bikes to pass through this area. |
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1.4 East Otago Catchment Group
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Steph Scott, Hamish McFarlane and John Fitzgerald from the East Otago Catchment Group were in attendance and provided an overview of the groups goals, visions and how they work with land owners and communities with the catchment areas. . |
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Moved: (Alasdair Morrison/Cr Jim O’Malley)
Extends Public Forum
Motion carried |
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They advised that they are 75% in Waitaki District Council and 25% in Dunedin City Council area and requested assistance of best practice to obtain funding from the Dunedin City Council and working with the community. |
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Did not attend. |
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There were no apologies.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Sonya Billyard provided an updated to her register of interest.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WCCB/2022/031) |
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4.1 Waikouaiti Coast Community Board meeting - 2 November 2022 |
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Moved (Andy Barratt/Sonya Billyard): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 02 November 2022 as a correct record. Motion carried (WCCB/2022/032) |
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A report sought support from the Waikouaiti Coast Community Board on the proposed naming of a new private way in Karitāne. Cr Jim O’Malley withdrew from this item.
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Moved (Andy Barratt/Mark Brown): That the Board:
Supports the naming of a new right of way as ‘Whānau Āwhina Way’. Motion carried (WCCB/2022/033) |
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A report provided a copy of the funding application for the Board’s consideration, an update on the amount in the Board’s discretionary fund and project completion forms.
Geraldine Tait declared a conflict of interest with the Waiputai Trust funding application and withdrew from this item.
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Moved (Andy Barratt/Alasdair Morrison): That the Board:
Lays the funding application from the Waiputai Trust on the table until the next Board meeting for further clarification to be sought with the group.
Motion carried (WCCB/2022/034) |
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Geraldine Tait returned to the meeting. Sonya Billyard declared a conflict of interest with the Project Completion Forms from East Otago Blokes Shed and POWA and withdrew from this item. |
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Moved (Andy Barratt/Alasdair Morrison): That the Board:
a) Notes the thank you letter from East Otago Blokes Shed. b) Notes the Project Completion Form from Waitati Music Festival c) Notes the Project Completion Form from POWA
Motion carried (WCCB/2022/035) |
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Sonya Billyard returned to the meeting. |
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A report from Governance provided an update on activities relevant to the Board’s area. |
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Moved (Geraldine Tait/Mark Brown): That the Board:
a) Recommends to maintain the status quo with the DCC funding the full cost of dust suppression. b) Agrees that the Board Chairperson and Councillor Representative on the Board liaise with the Transport Department regarding dust suppression before the January Council meeting. Motion carried (WCCB/2022/036) |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Nominates Chris McBride for the Community Board Executive Committee. Motion carried (WCCB/2022/037) |
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Moved (Andy Barratt/Geraldine Tait): That the Board:
Does not participate in the ‘Round the Boards’ segment on OAR Radio and if so allocates $240 from the project fund for the programme. Motion carried (WCCB/2022/038) |
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WCCB/2022/039) |
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Cr Jim O’Malley withdrew from this item. |
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Moved (Alasdair Morrison/Chris McBride): That the Board: a) Submits to the Interim Speed Management Plan.
b) Delegates the authority to Alasdair Morrison to finalise the submission on the Interim Speed Management Plan. Motion carried (WCCB/2022/040) |
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Cr Jim O’Malley returned to the meeting. |
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A report from Governance proposed 2023 meeting dates for the Waikouaiti Coast Community Board for approval. |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Approves the dates for 2023. Motion carried (WCCB/2022/041) |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Approves the venues for 2023. Motion carried (WCCB/2022/042) |
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Moved (Andy Barratt/Geraldine Tait): That the Board:
Approves all meetings for 2023 commence at 5.30 pm except for the 28 June meeting which will commence at 4.30 pm. Motion carried (WCCB/2022/043) |
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Moved (Andy Barratt/Cr Jim O'Malley): That the Board:
Agrees to approach the local Runaka to ask if they wish to host the first Board meeting to be held in 2024. Motion carried (WCCB/2022/044) |
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A report provided the Chairperson’s recommendations for the Board representatives and roles.
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Approves the proposed Board Representation with the following amendments: Change Social Media to Community Engagement Add Recreation Activities and allocate to Andy Barratt Motion carried (WCCB/2022/045) |
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A discussion was held on the Board’s draft community plan provided at the meeting.
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Moved (Andy Barratt/Sonya Billyard): That the Board:
Adopts the Board’s Community Plan with the following amendments:
Add to the Truby King Recreation Reserve wording on Page 9 provision for car parking and tennis court refurbishment.
Add to the Truby King Recreation Reserve wording on Page 17 provision for tennis court refurbishment.
Motion carried (WCCB/2022/046) |
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A verbal report from the Chairperson was provided at the meeting, which included: Buses – requested ORC to include Evansdale in route one timetable Response to school area speed review Karitāne bus shelter Drive around with DCC staff on vegetation issues Apes Road bus parking Sulisker Street trees and signage re: campervans Meeting with Transport staff and Zealgold Foods ref: Beach street traffic issues Karitāne Harbour issues – wharf and building Trees around Waikouaiti Ramrock Road bus shelter Board project update Puketeraki Lookout Board project update Incorporated Societies Act 2022 re: community halls and committees New rules regarding DCC grants to hall committees Waka Kotahi – Northern Motorway Coast Road reseal Shortcut Road otta seal Russell Road damage
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Notes the Chairperson’s update. Motion carried (WCCB/2022/047) |
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Moved (Cr Jim O'Malley/Chris McBride): That the Board:
Requests consideration be given to the establishment of a foreshore and harbour management plan for Karitāne and that this matter be considered by the Te Pae Māori.
Motion carried (WCCB/2022/048) |
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Councillor Jim O’Malley provided an update on matters of interest to the Board, which included: Future Development Strategy commences next year
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the Council Activities Update. Motion carried (WCCB/2022/049) |
The meeting concluded at 7.55 pm.
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CHAIRPERSON