Agenda of Strath Taieri Community Board - Thursday, 16 February 2023

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 16 February 2023

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

Senior Officer Mike Perkins, City Development Engineer 3 Waters

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Manager Governance

Telephone: 03 477 4000

Sharon.bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

16 February 2023

ITEM TABLE OF CONTENTS PAGE

1 Opening 4

2 Public Forum 4

3 Apologies 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 8 December 2022 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Community Plan 14

7 Board Portfolios 15

8 Governance Support Officers Report 16

9 Chairperson's Report 23

10 Councillor's Update 24

Strath Taieri Community Board

16 February 2023

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 December 2022, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	David Frew	Terina Geddes
	Tony Markham	Robin Thomas

IN ATTENDANCE

Mike Perkins (Network, Catchment and Maintenance Manager).

Governance Support Officer Sharon Bodeker

1 declaration by member

Terina Geddes made and attested her declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

2 Public Forum

2.1 Priscilla Porter

Priscilla Porter addressed the meeting on flooding. She was concerned that a report released by the Department of Internal Affairs on previously flooded communities did not include Middlemarch. She also raised concerns about streams in the area running into bunds, that then did not go anywhere. Ms Porter responded to questions.

2.2 Mid Taieri Wai Catchment Group

Jacinta Stevenson from the Mid Taieri Wai Catchment Group addressed the meeting about their funding application. Ms Stevenson responded to questions.

2.3 Cynthia Flannagan

Cynthia Flannagan addressed the meeting providing an update on the planting that the Lion’s Club were undertaking to commemorate Queen Elizabeth II. She commented that a plaque would be installed with the planting. Ms Flannagan responded to questions.

3 Apologies

Moved (David Frew/ Tony Markham):

That the Board:

Accepts the apology from Cr Bill Acklin.

Motion carried (STCB/2022/020)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Anna Wilson provided an update to her declarations of interest.

Moved (Robin Thomas/Terina Geddes):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2022/021)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 2 November 2022

Moved (Anna Wilson/David Frew):

That the Board:

a) Confirms the minutes of the Strath Taieri Community Board meeting held on 02 November 2022 as a correct record.

Motion carried (STCB/2022/022)

Part A Reports

6 Project Fund

Anna Wilson withdrew from the discussion on the funding application from the Strath Taieri Agriculture and Rural Tourist Trust on behalf of the Mid Taieri Wai Catchment Group.

Consideration was given to the request for funding of $2,000.00 towards a project undertaking the assessment of the current health of the mid Taieri Catchment area.

Moved (Terina Geddes/David Frew):

That the Board:

a) Approves a grant to the Strath Taieri Agriculture and Rural Tourist Trust on behalf of the Mid Taieri Wai Catchment Group of $2,000.00 towards the assessment of the current health of the mid Taieri Catchment area .

Motion carried (STCB/2022/023)

7 Meeting Schedule

A schedule of meetings for 2023 was considered. Following discussion it was agreed that a meeting should be held in both Hyde and Hindon during the year.

Moved (Anna Wilson/ Robin Thomas):

That the Board:

a) Approves the meeting schedule for 2023 as follows:

- Thursday 16 February in Middlemarch, at 5 p.m.

- Thursday 30 March in Hindon (if available) at 5 p.m.

- Wednesday 10 May in Middlemarch, at 2 p.m.

- Thursday 22 June in Middlemarch, at 2 p.m.

- Thursday 3 August in Middlemarch, at 2 p.m.

- Thursday 14 September in Hyde (if available) at 2 p.m.

- Thursday 2 November in Middlemarch, at 5 p.m.

Motion carried (STCB/2022/024)

8 Community Plan

The Strath Taieri Community Board Community Plan was presented for discussion and updating. The Board discussed the need to take the plan out to the community to identify community priorities. Methods for obtaining feedback were discussed, included holding community drop in sessions before the start of three community board meetings, in Middlemarch, Hindon and Hyde.

Moved (Robin Thomas/Anna Wilson):

That the Board:

a) Agrees that community drop in sessions to identify community priorities for the Community Plan will be held as follows:

- Thursday 16 February at 4.00 p.m. in Middlemarch

- Thursday 30 March at 4.30 p.m. in Hindon (if available)

- Thursday 14 September at 1.30 p.m. in Hyde (if available)

Motion carried (STCB/2022/025)

9 Governance Support Officers Report

In a report from Civic the Governance Support Officer provided an update on matters of interest.

Moved (Barry Williams/Robin Thomas):

That the Board:

a) Notes the Governance Support Officers Report.

b) Appoints Anna Wilson as the Board Representative to Keep Dunedin Beautiful.

Motion carried (STCB/2022/026)

10 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· March Creek flooding

· Lack of Spraying of broom and gorse on the State Highway and around the Middlemarch township.

· Tree topping - needed around the Railway yard

· Trains – the railway carriages stored look tiresome, and the area is effectively being used as a dumping ground.

· Sealing around the EV charging area.

· Rubbish collection and two collections made per week on different days for different parts of the township.

The meeting concluded at 7.00 p.m.

..............................................

CHAIRPERSON

Strath Taieri Community Board

16 February 2023

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Community Board Executive Committee Nominations

· Inward correspondence

· Civic Affair Committee presentation

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $8,000.00. The following funds have been allocated in the 2022/23 financial year

Meeting Date

Recipient

Amount

8 December 2022

STARTT on behalf of the Mid Taieri Wai Catchment Group

2,000.00

Total

$2,000.00

Community Boards’ Executive Committee

4 A voting form and Candidate Bios for the Community Boards Executive Committee – Zone 6 representative is attached for the Board’s consideration (Attachment A).

Inward Correspondence

5 A letter has been received from Robin Graham (Attachment B).

Civic Affairs Committee

6 The Civic Affairs Committee is a new committee established this triennium, and its membership comprises all Councillors and the Mayor. Cr Bill Acklin is the Chair of the Committee. At the start of each Committee meeting, two Board Chairs (or their delegate) will be invited to present on matters that the Boards would like to raise with the Committee. Each Board will have the opportunity to present on two occasions throughout the year. The Strath Taieri Community Board is invited to present to the Committee meeting being held on 6 March 2023.

What DCC is Currently Consulting On

7 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

8 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

9 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

10 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Community Board Executive Committee Zone 6 voting form and Candidates' bios	18
⇩b	Email from Robin Graham	22

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 8 December 2022	10

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance