Audit and Risk Subcommittee

MINUTES

Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 23 March 2023, commencing at 11:00 am.

PRESENT

Chairperson	Warren Allen
Deputy Chairperson	Janet Copeland (via Audio Visual Link)
Members	Cr Sophie Barker	Cr Christine Garey
	Cr Cherry Lucas	Mayor Jules Radich
	Cr Lee Vandervis

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer); Stephen Walker (Executive Director, Audit New Zealand), Rudie Tomlinson (Audit Director, Audit New Zealand) and Monique Kruger (Audit Manager, Audit New Zealand)

Governance Support Officer                  Lauren Riddle

1          Apologies

There were no apologies.

2          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Warren Allen/Cr Christine Garey):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (AR/2023/006)

Resolution to exclude the public

Moved (Warren Allen/Cr Lee Vandervis):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Dunedin City Council Annual Report for the year ended 30 June 2022	S7(2)(b)(i) The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	The information in the Annual Report is subject to final audit clearance.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Stephen Walker,  Rudie Tomlinson and  Monique Kruger Stephen Walker (Audit NZ) be permitted to attend the meeting, after the public has been excluded, because of their knowledge of Item C1.  This knowledge, which would been of assistance in relation to the matters discussed, was relevant because they would be reporting on the item under consideration.

Motion carried (AR/2023/007)

The meeting moved into non public at 11:05 am and concluded at

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CHAIRPERSON