Civic Affairs Committee

MINUTES

Minutes of an ordinary meeting of the Civic Affairs Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 06 March 2023, commencing at 1:00pm

PRESENT

Chairperson	Cr Bill Acklin
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Cherry Lucas
	Cr Mandy Mayhem	Cr Jim O'Malley
	Mayor Jules Radich	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall

IN ATTENDANCE

Sandy Graham (Chief Executive) and Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy))

Governance Support Officer                  Clare Sullivan

1          Public Forum

There was no Public Forum.

2          Apologies

Moved (Cr Bill Acklin/Cr Steve Walker):

That the Committee:

Accepts the apology from Cr Andrew Whiley.

Motion carried (CACCC/2023/001)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Committee:

a)     Notes if necessary the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CACCC/2023/002)

Part A Reports

4          Civic Affairs Committee Forward Work Programme
	A report from Civic provided an update on the forward work programme.
	Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee: a)     Notes the Civic Affairs Committee forward work programme. Motion carried (CACCC/2023/003)

5          Community Board Forum
	A report from Civic provided information on the new initiative of the Community Board Forum. The Chief Executive (Sandy Graham) spoke to the report. Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee: a)     Notes the Community Board Forum report. Motion carried (CACCC/2023/004 Strath Taieri Community Board Robin Thomas accompanied by Jock Frew and Anna Wilson, members of the Strath Taieri Community Board, addressed the Committee.  They thanked the Committee for this initiative and encouraged the increased communication between Community Boards and Council. Board members raised issues including: · Taieri Gorge Railway and potential for promoting future tourism for Middlemarch · The recent Council decision re Foulden Maar · Stream clearances in the board’s area and the relationship between Dunedin City Council and  the Otago Regional Council · The provision of reticulated drinking water for Middlemarch. Board Members responded to questions. Otago Peninsula Community Board Paul Pope, Chairperson, accompanied by Cheryl Neill, Hoani Langsbury, Stacey Kokaua-Balfour, Edna Stevenson and Lox Kellas members of the Otago Peninsula Community Board, addressed the Committee and raised issues of concern to the Board including: · Resilience of the peninsula’s infrastructure in relation to the effects of climate and erosion including flooding at Harwood · Opportunities for tourism potential including the linkages for a walking track from St Clair to Portobello · Several issues relating to infrastructure upgrades including toilets needed at MacAndrew Bay, consistent signage across the peninsula, a possible upgrade of Te Umi Kuri/Wellers Rock  and footpaths outside Broad Bay, Portobello, and MacAndrew Bay schools · Completing the Peninsula connection – in particular a boardwalk from the Boatshed at Portobello to the Portobello roundabout   · Potential dog park at Harwood. Board members responded to questions.
	Moved (Cr Bill Acklin/Cr Steve Walker): That the Committee: Adjourns the meeting. Motion carried The meeting adjourned at 2.27 pm and reconvened at 2.37 pm.

6          Dunedin Youth Council Six Monthly Report 1 July - 31 December 2022
	A report from the Dunedin Youth Council (DYC) provided an update on the Youth Council’s activities from 1 July-31 December 2022. Hamleen Nath (President), Bram Casey (Vice President) and Sophia Liu (Treasurer) spoke to their report or on behalf of the Youth Council and responded to questions.
	Mayor Radich left the meeting at 2.38 pm. Cr Steve Walker left the meeting at 2.45 pm.
	Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Committee: a)     Notes the Dunedin Youth Council Six Monthly Report, 1 July- 31 December 2022. Motion carried (CACCC/2023/005)

7          Recognition of Former Mayors
	A report from Civic sought approval for a report on options for recognising the service of former Mayors. The Chief Executive (Sandy Graham) spoke to the report and responded to questions.
	Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee: a)     Requests a report for the 16 May meeting on options for recognising the service of former Mayors.  Division The Council voted by division For:                 Crs Christine Garey, Kevin Gilbert, Marie Laufiso, Cherry Lucas, Lee Vandervis and Bill Acklin (6). Against:          Crs Sophie Barker, David Benson-Pope, Carmen Houlahan, Mandy Mayhem, Jim O'Malley and Brent Weatherall (6). Abstained:   Nil An equality of votes was recorded 6:6 following which the Chairperson used his casting vote in favour of the motion. Motion carried (CACCC/2023/006)

The meeting concluded at 3.33 pm.

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CHAIRPERSON