Minutes of Council - Monday, 27 March 2023

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 27 March 2023, commencing at 10.00 am

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas (via zoom audio visual link)	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Robert West (General Manager Corporate and Quality), Paul Henderson (Building Services Manager); Jeanine Benson (Group Manager Property); Ben Hogan (Transport Delivery Manager); Alan Worthington (Resource Consents Manager) and Owen Graham (Senior Leasing and Land Advisor)

Governance Support Officer Lynne Adamson

1 Opening

Geshe Lobsang Dhonye and Geshe Losang Gyatso from the Dhargyey Buddhist Centre opened the meeting with a prayer.

2 Public Forum

2.1 The New Dunedin Public Hospital

Dr Janet Rhodes, Senior surgical trainee at Dunedin Hospital, provided an overview of problems with the current hospital and spoke of her concerns around the cost saving measures of the new Dunedin Hospital.

Dr Rhodes responded to questions and advised that building the new hospital with inadequate capacity would be expensive to recover from. The failure to invest in appropriate sizing would be a poor use of resources and the hospital would likely become congested.

2.2 The New Dunedin Public Hospital

Dr John Chambers, former Southern District Health Board member and retiring Head of Dunedin Hospital Emergency Department spoke on his concerns with the proposed cost saving cuts for the new Dunedin Hospital. He provided background information from when it was proposed that a new hospital was required, as an upgrade to the old hospital would be inadequate.

Dr Chambers spoke of the cutbacks required to achieve the $90m in savings and what those cutbacks would mean for both patients and staff. He did not believe the final business case would be revived but hoped that some of the reduction in square meterage would be saved.

Dr Chambers responded to questions. He spoke of the proposal that surgical patients travel to Timaru for surgery and he spoke of the need for ongoing support from the City Councillors.

2.3 The New Dunedin Public Hospital

Maureen Carruth, hospital volunteer and recent user of the hospital spoke on the proposed new Dunedin Public Hospital and specifically, the reduction in mental health beds for the elderly.

She commented that the 24 beds initially proposed for mental health had now been reduced to 12. Ms Carruth commented on the impact the change would have on patients and specifically the elderly who often lived alone, were depressed, anxious and lonely.

Ms Carruth spoke of her time as a volunteer in the Emergency Department, the inadequate staff facilities, lack of room and privacy and the need to ensure that better staff facilities are incorporated in the new build.

Ms Carruth responded to questions.

Moved (Mayor Jules Radich/Cr David Benson Pope):

That the Council:

Extends the Public Forum beyond 30 minutes.

Motion carried

2.4 The New Dunedin Public Hospital

Jo Millar, Grey Power representative and former New Dunedin Hospital planning group member spoke on the proposed new hospital. She commented that Grey Power Otago supported the campaign and offered their help as they wanted the new design kept.

Ms Millar also spoke on the proposed changes to the one-way system and advised that Grey Power wanted the one-way system retained.

2.4 Non-notified Consents for Property Developments

Scout Barbour-Evans and Tessa Dawson spoke on their concerns with non-notified consents for property developments in residential areas and the impact that intensification has on the residents.

They spoke of four major developments either underway or planned for an area in Mornington and the impact on the community.

Scout Barbour-Evans responded to questions and requested that any development which intensified a property more than three times the previous density needed to be a notified consent. The cumulative impacts of multiple nearby developments on a community needed to be considered when consents were granted.

2.5 Bus Hub Section – Great King Street

Anne-Marie Parsons addressed Council about the bus hub section of Great King Street and the safety issues of the street being open to general traffic.

Ms Parsons commented that she would like the entrance from Countdown to Great King Street closed and that this section of the street be closed to general traffic.

Ms Parsons responded to questions.

3 Apologies

There were no apologies.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Team Members’ Interest Register.

Motion carried (CNL/2023/064)

The Mayor advised that Item 13 - New Zealand Masters Games Deed of Variation had been withdrawn from the Agenda.

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 22 February 2023

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Council meeting held on 22 February 2023 as a correct record.

Motion carried (CNL/2023/065)

5.2 Ordinary Council meeting - 28 February 2023

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Council meeting held on 28 February 2023 as a correct record.

Motion carried (CNL/2023/066)

Cr Carmen Houlahan left the meeting at 10.58 am and returned at 11.01 am.

Reports

6 Actions From Resolutions of Council Meetings

A report from Civic provided an update on the implementation of resolutions made at Council meetings.

Moved (Mayor Jules Radich/Cr Marie Laufiso):

That the Council:

a) Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried (CNL/2023/067)

7 Forward Work Programme for Council - March 2023
	A report from Civic provided the updated forward work programme for the 2022-2023 year.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: a) Notes the updated Council forward work programme. Motion carried (CNL/2023/068)

8 State Highway 1 - Discussion of Options
	A report from Transport provided an update on additional work undertaken by the Dunedin City Council and Waka Kotahi New Zealand Transport Agency on options for State Highway 1 through Dunedin City.
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
Cr Christine Garey left the meeting at 11.41 am.
Moved (Mayor Jules Radich/Cr Steve Walker) That the Council Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 11.42 am and reconvened at 11.55 am at which point Cr Garey returned to the meeting.
	Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council: a) Endorses the State Highway 1 (P1) one-way option through Dunedin City. b) Notes the Public Realm Assessment by Jasmax dated February 2023. c) Notes the State Highway 1 Dunedin Operation Review by WSP dated February 2023. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (10). Against: Crs David Benson-Pope, Christine Garey, Marie Laufiso, Lee Vandervis and Steve Walker (5). Abstained: Nil The division was declared CARRIED by 10 votes to 5 Motion carried (CNL/2023/069)

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

Adjourns the meeting for 40 minutes.

Motion carried

The meeting adjourned at 12.46 pm and reconvened at 1.28 pm.

9 St Clair Groyne - Next Steps
	A report from Transport and the Executive Leadership Team provided an update on the consenting pathway for possible reinstatement of the St Clair Groyne and sought direction on how to proceed.
	The Chief Executive Officer (Sandy Graham), General Manager Infrastructure and Development (Simon Drew) and Transport Delivery Manager (Ben Hogan) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting for 10 minutes. Motion carried The meeting adjourned at 2.29 pm and reconvened at 2.42 pm.
	Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council: a) Continues with technical investigations of a groyne or groynes (of any form) and other coastal management options identified in the St Clair – St Kilda Coastal Plan with a report back to inform the 10 year Plan, 2024-2034. Motion carried (CNL/2023/070)

10 Review of the Resource Management (Infringement Offences) Regulations 1999 - Submission
	A report from Community and Planning sought approval of a draft Dunedin City Council submission to the Ministry for the Environment on the Review of the Resource Management (Infringement Offences) Regulations 1999.
	The Building Services Manager (Paul Henderson) and Resource Consents Manager (Alan Worthington) spoke to the report and responded to questions.
	Moved (Cr Bill Acklin/Cr Kevin Gilbert): That the Council: a) Approves the DCC submission, on the Review of the Resource Management (Infringement Offences) Regulations 1999. b) Authorises the Chief Executive to make any minor editorial amendments to the submission. Motion carried (CNL/2023/071)

11 Proposed Interim Speed Management Plan - Report from Hearing Committee
	A report from the Hearings Committee presented the results of the hearings held on the proposed changes to the draft Interim Speed Management Plan around the extent of the speed limits, and not the speed limits around schools.
	Cr Jim O’Malley (Hearings Chairperson) spoke to the recommendations and responded to questions.
	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Council: a) Approves the Dunedin interim Speed Management Plan, as recommended by the Hearings Committee. b) Authorises the Chief Executive to make any minor editorial changes to the Draft Interim Speed Management Plan if required. c) Notes that the Interim Speed Management Plan would be submitted to the Director of Land Transport for certification. d) Notes speed limits would come into effect when submitted into the National Speed Limit Register. Motion carried (CNL/2023/072)

12 Approval to grant stormwater easement to Aurora Energy Ltd - Kane Street Local Purpose Reserve (Esplanade)
	A report from Parks and Recreation sought a decision from Council on an application from Aurora Energy Limited for the grant of a stormwater easement over part of the Kane Street Local Purpose Reserve located at the rear of Aurora’s Green Island substation.
	The General Manager (Simon Pickford) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
	Moved (Cr Steve Walker/Cr Lee Vandervis): That the Council: a) Grants, as administering body of the Kane Street Local Purpose Reserve (Esplanade), pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of a stormwater pipe and associated streambank protection over part of the Kane Street Local Purpose Reserve (Esplanade) (part Record of Title 561979). b) Decides the criteria for exemption from public notification had been met. c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross to Aurora Energy Limited for the installation of a stormwater pipe and associated streambank protection over part of Kane Street Local Purpose Reserve (Esplanade) (part Record of Title 561979). Motion carried (CNL/2023/073)

13 New Zealand Masters Games Deed of Variation
	This item was withdrawn from the agenda.

14 Proposed Event Road Closures for April - May 2023
	A report from Transport sought approval of temporary road closures applications relating to the following events: a) City Activation Rod Stewart b) FIFA 100 days to go c) Hyde Street Party d) May Graduation Parades
	The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.
	Moved (Cr Carmen Houlahan/Cr Lee Vandervis): That the Council: a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974): i) City Activation Rod Stewart Dates and Times: Wednesday 5 April 2023, from 7.00am to Thursday 6 April 2023, 5.00am. · Roads: Lower Octagon and Lower Stuart Street, from the Octagon to Moray Place. ii) FIFA 100 days to go Date and Time: Tuesday 11 April 2023, from 10.30am to 11.30am. Roads: Baldwin Street, from North Road to Buchanan Street. Buchanan Street (entire Street). iii) Hyde Street Party Dates and Times: Friday 28 April 2023, from 5.30am to Sunday 30 April 2023, 12.00noon. Roads: Hyde Street, between Albany Street and Frederick Street. Dates and Times: Saturday 29 April 2023, from 5.00am to 8.30pm. Roads: Albany Street, between Leith Street and Clyde Street. iv) May Graduation Parades Dates: Saturday 13 May 2023 and Saturday 20 May 2023. Roads and Times: From 11.00am to 11.30am. Moray Place, between Lower Stuart and Burlington Streets. From 11.10am to 12.30pm. Moray Place, between George and Upper Stuart Streets. From 11.20am to 11.45am. (Parade Route). Moray Place, between Burlington and Princes Streets. Princes Street, between Moray Place and the Octagon. Octagon Central Carriageway. George Street, between Octagon and Moray Place. Roads will be reopened as the Parade clears. Motion carried (CNL/2023/074)

15 Naming of a legal road and a private way
	A report Transport sought approval of road names for a private way and a legal road in the Mosgiel-Taieri area.
	The General Manager Infrastructure and Development (Simon Drew), spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Carmen Houlahan): That the Council: a) Approves the naming of the legal road located at 157 Dukes Road North as ‘Enterprise Place’. b) Approves the naming of the private way located at 219 Gladstone Road North as ‘Magnolia Lane’. Motion carried (CNL/2023/075)

16 Notice of Motion - Residential Conversion of Vacant Inner-City Space
	In accordance with Standing Order 26.1, a Notice of Motion was received from Cr David Benson-Pope.
	Cr David Benson-Pope spoke to the Notice of Motion which was then considered by Council.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: b) Ask staff to report as part of Annual Plan discussions 2023/2024 on possible initiatives to further incentivise the residential conversion of vacant inner city space. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2023/076)

Resolution to exclude the public

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 28 February 2023 - Public Excluded	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	.
C2 Confidential Council Actions from Resolutions at Council Meetings	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Confidential Council Forward Work Programme - February 2023	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Grants Subcommittee - External Representatives	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Director Remuneration - Dunedin City Holdings Limited Group Companies	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(b)(i) The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential becasue the information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limted of the outcome at which point the information can be made public..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Adjourns the meeting for five minutes to enable members of the media to leave the room.

The meeting moved into confidential at 3.34 pm and concluded at 4.28 pm.

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MAYOR