Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Council Chamber, Level 2, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 23 March 2023, commencing at 1:05pm.

 

PRESENT

 

Chairperson

Cr Lee Vandervis

 

Deputy Chairperson

Cr Cherry Lucas

 

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr David Benson-Pope

Cr Christine Garey

 

Cr Marie Laufiso

Cr Carmen Houlahan

 

Cr Jim O'Malley

Cr Mandy Mayhem

 

Cr Steve Walker

Mayor Jules Radich

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer); Gavin Logie (Chief Financial Officer); Keith Cooper (Chairperson, Dunedin City Holdings Limited Group); Jemma Adams (General Manager, Dunedin City Holdings Limited Group)

 

Governance Support Officer                  Lauren Riddle

 

 

 

1          Public Forum

There was no Public Forum.

 

2          Apologies

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

             Accepts the apologies from Crs Kevin Gilbert and Brent Weatherall for absence and from Cr Carmen Houlahan for lateness.

Motion carried (FCCO/2023/005)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Lee Vandervis/Cr Bill Acklin):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2023/006)

 

4          Confirmation of Minutes

4.1      Finance and Council Controlled Organisations Committee meeting - 14 February 2023

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

 

Confirms the minutes of the Finance and Council Controlled Organisations Committee meeting held on 14 February 2023 as a correct record.

Motion carried (FCCO/2023/007)

 

Part A Reports

5          Finance and Council Controlled Organisations Committee Forward Work Programme

 

A report from Civic provided an update of the Committee’s forward work programme in regard to areas of activity, progress and expected timeframes for decision making across a range of areas of work.

 

The Chief Executive Officer (Sandy Graham) and the Chief Financial Officer (Gavin Logie) spoke to the forward work programme and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

 

Notes the Finance and Council Controlled Organisations Committee forward work programme as at March 2023.

Motion carried (FCCO/2023/008)

 

6          Audit and Risk Subcommittee Overview

 

Warren Allen, Chairperson of the Audit and Risk Subcommittee provided an overview of the Audit and Risk Subcommittee’s role and responded to questions.

 

 

 

 

Cr Carmen Houlahan entered the meeting at 1.22pm.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

 

Notes the Audit and Risk Subcommittee update.

Motion carried (FCCO/2023/009)

 

7          Financial Result - Period Ended 28 February 2023

 

A report from Finance provided the financial results for the period ended 28 February 2023.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Committee:

 

Notes the Financial Performance for the period ended 28 February 2023 and the Financial Position as at that date.

Motion carried (FCCO/2023/010)

 

8          Dunedin City Holdings Limited Group Update - Quarter Ending 31 December 2022

 

A report from the Executive Leadership Team provided a quarterly update for the period ended 31 December 2022 for the Dunedin City Holdings Limited (DCHL) Group.

The Chairperson, Dunedin City Holdings Limited (Keith Cooper) and the General Manager, Dunedin City Holdings Limited (Jemma Adams) spoke to the report and responded to questions.

 

Moved (Chairperson Lee Vandervis/Cr Mandy Mayhem):

That the Committee:

 

Notes the Dunedin City Holdings Limited Group Quarterly Update for the period ended 31 December 2022.

Motion carried (FCCO/2023/011)

 

9          Dunedin City Holdings Limited Group Companies - Interim Reports for the Six Months Ended 31 December 2022

 

 

A report from the Executive Leadership Team provided the interim reports for the six months ended 31 December 2022 for the Dunedin City Holdings Limited (DCHL) Group Companies.

The Chairperson, Dunedin City Holdings Limited (Keith Cooper) and the General Manager, Dunedin City Holdings Limited (Jemma Adams) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Carmen Houlahan):

That the Committee:

 

Notes the Dunedin City Holdings Limited Group Companies Interim Reports for the six months ended 31 December 2022.

Motion carried (FCCO/2023/012)

 

10        Draft 2023/24 Statements of Intent - Dunedin City Holdings Limited Group Companies

 

A report from the Executive Leadership Team provided the draft 2023/24 Statements of Intent of Dunedin City Holdings Group companies.

The Chairperson, Dunedin City Holdings Limited (Keith Cooper) and the General Manager, Dunedin City Holdings Limited (Jemma Adams) spoke to the report and responded to questions

 

Cr Carmen Houlahan left the meeting at 2:25 p.m.

Cr Carmen Houlahan returned to the meeting at 2:27 p.m.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

 

Notes the draft 2023/24 Statements of Intent of Dunedin City Holdings Group companies.

Motion carried (FCCO/2023/013)

 

 

The meeting was declared closed at 2:32pm.

 

 

 

 

 

..............................................

CHAIRPERSON