Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 30 March 2023, commencing at 10:08 am.
PRESENT
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Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Stacey Kokaua-Balfour |
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Cheryl Neill |
Edna Stevenson |
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IN ATTENDANCE |
Jeanine Benson (Group Manager Transport) |
Governance Support Officer Rebecca Murray
Hoani Langsbury opened the meeting with a reflection.
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2.1 Peninsula Connection Project |
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Alex Sutherland from Fulton Hogan provided an update on the Peninsula Connection project works and responded to members’ questions. |
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An apology was received from Cr Andrew Whiley. |
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That the Board:
Accepts the apology from Cr Andrew Whiley.
Motion carried (OPCB/2023/011) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Individual updates were provided as:
Lox Kellas – remove membership to the Otago Southland Returned Services Association.
Cheryl Neill – remove position as shop worker at the Portobello Dairy.
Paul Pope – remove: consultant for Upfront Environmental;
president of Dunedin Amenities Society.
New interest for noting -Project Manager for Te Nukuroa Matamata.
Hoani Langsbury reiterated his abstention from all hospital rebuild promotions or discussions as per his register of interest as a panel member for the Dunedin Hospital Build.
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Moved (Paul Pope/Cheryl Neill): That the Board:
a) Amends the Elected Members' Interest Register and; b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2023/012) |
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5.1 Otago Peninsula Community Board meeting - 16 February 2023 |
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Moved (Paul Pope/Cheryl Neill): That the Board:
Confirms the minutes of the Otago Peninsula Community Board meeting held on 16 February 2023 as a correct record with a minor amendment to note member Hoani Langsbury as absent from the meeting. Motion carried (OPCB/2023/013) |
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The report informed the Board of activities relevant to the Board’s area. The item was deferred until after the Fire and Emergency New Zealand (FENZ) public forum presentation to the Board via audio link. |
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2.2 Fire and Emergency New Zealand (FENZ) |
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A presentation by Michelle Taiaroa from the FENZ Otago Local Advisory Committee (via audio visual link) spoke of the role of the advisory committee as a link between FENZ, Rural Fire Service, DoC, Council, and community boards. She sought feedback from the Board on the local issues and risks within the community in terms of fire and emergency.
Members outlined areas of concern, including access to water for fire-fighting, a community asset register to assist in an emergency response, location of Civil Defence centres the ability for the communities to look after themselves for a period of 1-5 days following an event. |
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The meeting returned to Item 6 – Governance Support Officer’s Report at 11:08am. |
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6 Governance Support Officer's Report - Continued |
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The report informed the Board of activities relevant to the Board’s area. Discussion was held on submitting to the Otago Regional Council Annual Plan 2023/24. |
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Moved (Paul Pope/Hoani Langsbury): That the Board: Fund a wreath for the Macandrew Bay ANZAC day service.
Motion carried (OPCB/2023/014) |
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Moved (Paul Pope/Hoani Langsbury): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (OPCB/2023/015) |
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Moved (Lox Kellas/Edna Stevenson): That the Board: a) Agrees that the Board will prepare a submission to the draft DCC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 11 May 2023.
b) Delegates the authority to Paul Pope to finalise the submission on the draft DCC Annual Plan 2023/24. Motion carried (OPCB/2023/016) |
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Moved (Hoani Langsbury/Lox Kellas): That the Board: a) Agrees that the Board will prepare a submission to the draft ORC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 11 May 2023.
b) Delegates the authority to Paul Pope to finalise the submission on the draft ORC Annual Plan 2023/24. Motion carried (OPCB/2023/017) |
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The report provided a copy of the funding applications received for the Board’s consideration. |
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A funding application was received from the Otago Peninsula Museum and Historical Society seeking $1,000 for production of the photograph book “Otago Peninsula Then and Now”.
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Lox Kellas withdrew from this item and left the meeting.
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Moved (Cheryl Neill/Stacey Kokaua-Balfour): That the Board:
Approves the funding application from the Otago Peninsula Museum and Historical Society of $1,000.00 for the production of the book “Otago Peninsula Then and Now”. Motion carried (OPCB/2023/018) |
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Lox Kellas returned to the meeting. |
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A scholarship funding application was received from Jessie McGrouther seeking $300 to support her attendance at the New Zealand Pony Club Eventing Championships, to be held in Taupo from 14-16 April 2023. |
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Moved (Edna Stevenson/Cheryl Neill): That the Board:
Approves the scholarship application from Jessie McGrouther for $300.00 to support her attendance at the New Zealand Pony Club Eventing Championship to be held in Taupo, 14-16 April 2023. Motion carried (OPCB/2023/019) |
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Moved (Paul Pope/Hoani Langsbury): That the Board:
Notes the Funding Applications report. Motion carried (OPCB/2023/020) |
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The Community Board Community Plan discussion was deferred until the next Board meeting - 11 May 2023. |
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Board members provided updates on activities, which included: Keep Dunedin Beautiful (KDB) Cheryl Neill advised that the inaugural meeting of KDB is scheduled for 5 April 2023.
Peninsula Roads Lox Kellas provided an update on flooding concerns on Hoopers Inlet Road from the intersection of Sandymount Road and the collapse of a macrocarpa tree on the inlet road. He advised that Allans Beach Road had debris covering edge of the inlet for the entire length of the road caused by bad weather event, requiring removal. Traffic flows heavier due to the visitors to the seal pup site. He advised that road inspection would be needed ahead of the onset of autumn and winter months.
Community Meetings Paul Pope advised it was hoped to have these before finalising the 2023/24 Annual Plan submissions.
Civil Defence/Community Response Planning Lox Kellas advised that during the recent weather event that communications were excellent.
Wellers Rock/ Te Umu Kiri signage Paul Pope advised signage was still to be actioned for interpretation and safety.
Te Rauone Reserve (including Playground subcommittee) Edna Stevenson advised that this project was developing well with the installation of the playground equipment completed and the art installation to follow.
Sealion fence (Hoopers Inlet) Paul Pope advised that was an ongoing issue.
Individual member updates:
Lox Kellas The Tomahawk gun emplacements refurbishment - an engineering report had been undertaken with the refurbishment project to be carried out in phases.
Poppy Places Project – A copy of the Invercargill City Council’s Poppy Places (as part of the Places of Remembrance Project) was circulated to members for their information, detailing five registered streets in Invercargill relating to people and events from NZ’s overseas military history.
Edna Stevenson Roadside vegetation maintenance - Edna suggested that it would be beneficial if the residents in the Board area were aware of their obligations relating to maintenance of vegetation.
Stacey Kokaua-Balfour The Portobello pump track build to commence 6 April 2023.
Hoani Langsbury A car parking issues for the Waitangi Day celebrations due to cones placed in front of a walkway preventing cars from parking there. Hoani suggested that a permanent barrier could assist with preventing cars from parking in and across the walkway at Ōtākou. |
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Moved (Paul Pope/Cheryl Neill): That the Board:
Notes the Board Updates. Motion carried (OPCB/2023/021) |
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A verbal update was provided by the Chairperson at the meeting, which included: · Feedback from the Community Boards workshop on Zero Carbon Plan - 15 March 2023 · Feedback from the Interim Speed Management Plan Hearing - 17 March 2023 · Dog control issues at Broad Bay Reserve · Portobello Boat Shed (update on mural) · Tomahawk: Reserve, gate to beach, landscaping of old school ground site · Weed spraying schedule for the Peninsula roading corridor · Tree removal schedule over Winter on the Peninsula roading corridor · Dog parks on DCC reserve land (Harwood) · Te Umu Kuri signage · Interpretive signage along the Peninsula · Peninsula bus service (overcrowding) · ANZAC DAY services |
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That the Board:
Notes the update from the Chairperson. Motion carried (OPCB/2023/022) |
The meeting concluded at 12.14 pm.
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CHAIRPERSON