Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Cafe, Sunnyvale, Dunedin on Thursday 16 March 2023, commencing at 3.00 pm
PRESENT
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Chairperson |
Paul Weir |
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Deputy Chairperson |
Scott Weatherall
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Members |
Cr Kevin Gilbert |
Christina McBratney |
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Keith McFadyen |
John Moyle |
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IN ATTENDANCE |
Anna Nilsen (Group Manager Property Services). |
Governance Support Officer Lynne Adamson
There was no Public Forum.
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Moved (Paul Weir/Scott Weatherall): That the Board:
Accepts the apologies from Pim Allen for absence and Christina McBratney for lateness.
Motion carried (SHCB/2023/010) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Paul Weir/Keith McFadyen): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2023/011) |
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Moved (Paul Weir/ John Moyle): That the Board:
a) Confirms the minutes of the Saddle Hill Community Board meeting held on 16 February 2023 as a correct record. Motion carried (SHCB/2023/012) |
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Green Island Community Police Constable Mark Tuten provided an update on police issues in the Board area.
Constable Tuten responded to questions. |
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Board members provided updates on activities of interest which included: · Carbon Zero Workshop - Christina McBratney provided an update on the recent workshop on carbon zero. · Proposed Civil Defence Day – It was noted that the Emergency Management Advisor had resigned. Ms Neilson advised she would contact the Otago Regional Council regarding the expected start date of her replacement. |
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Moved (Paul Weir/Scott Weatherall): That the Board:
a) Notes the Board Updates. Motion carried (SHCB/2023/013) |
Moved (Paul Weir/Cr Kevin Gilbert):
That the Board:
Adjourns the meeting for five minutes.
Motion carried
The meeting adjourned at 3.26 pm and reconvened at 3.29 pm.
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Students were in attendance to speak to their applications for the Youth Ambassador Award funding.
Keira Hughes Keira spoke to her application for funding support to attend the New Zealand Open Water Championships in Rotorua. She outlined her training regime and explained about the competition and qualifying times involved.
Keira responded to questions and commented on her coaching of younger children.
Louis Stevenson Louis spoke to his application for support with his musical career and provided information on his musical background playing the violin and achievements to date. Louis explained that the funding would enable him to have three of his original compositions reach a demo standard which would enable him to obtain opportunities at song writing workshops and courses.
Louis responded to questions and commented that he taught younger children violin on a Saturday morning.
Conor Hobbs Conor outlined his achievements throughout his eight years in cubs and scouts. He commented that he had been fundraising for the past 2-3 years to attend the Scouts World Jamboree event in South Korea and that any funding received would go towards the costs of attending the Jamboree.
In response to questions, Conor advised that he had buddied younger scouts which he would like to continue and teach.
Pipa Mooyman Pipa spoke of her passion for farming and advised funding would go towards the costs of completing levels three and four of the Primary ITO Agriculture Course. She explained what she had learnt through the completion of levels one and two and spoke of her passion for a career in farming.
Pipa responded to questions and commented on achievements to date both career wise and in sports in which she had reached the black belt level in karate.
Christina McBratney provided an update on discussions held on the applications from Luana Ashton, Jenny Petegem Thach and Jaymee Meffan who were unable to attend the meeting.
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There was a discussion on the Saddle Hill Community Plan 2023-24.
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Paul Weir withdrew from this item and Scott Weatherall assumed the Chair. |
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The Fairfield School Community Swimming Pool Committee (Fairfield Board of Trustees) had requested $4,000.00 funding assistance towards the replacement of the swimming pool cover. |
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Moved (John Moyle/Christina McBratney): That the Board:
a) Approves the application from the Fairfield Board of Trustees (Fairfield School Community Swimming Pool Committee) for $3,000.00 funding assistance towards the replacement of the swimming pool cover.
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Moved (Keith McFadyen/Scott Weatherall): That the Board:
a) Approves the application from the Fairfield Board of Trustees (Fairfield School Community Swimming Pool Committee) for $2,000.00 funding assistance towards the replacement of the swimming pool cover. Motion carried (SHCB/2023/014) |
Paul Weir resumed the Chair.
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There were seven applications received for the Youth Ambassador Award Funding for consideration by the Board. The Board were extremely impressed with the calibre of the applications and agreed that they would increase the pool of funds available to provide additional support. |
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Moved (Scott Weatherall/Christina McBratney): That the Board:
a) Agrees to increase the Youth Ambassador Award pool by an additional $2,000 to provide $3,000 funding assistance. Motion carried (SHCB/2023/015) with Keith McFadyen recording his abstention. |
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Moved (Paul Weir/Scott Weatherall):
That the Board:
Adjourns the meeting for up to 10 minutes.
Motion carried
The meeting adjourned at 4.22 pm and reconvened at 4.29 pm.
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The Board agreed that due to the calibre of the applications, the achievements and goals of the applicants and their support of the community, they would provide assistance to all the applicants.
They discussed the allocation of the funds and agreed that they would provide $1,000 to the first placeholder; $500 to each the second and third placeholders and $250 each to the remaining four placeholders.
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Moved (Scott Weatherall/Christina McBratney): That the Board:
b) Approves the allocation of the Youth Ambassador Award with $1,000.00 to the first placeholder; $500 each to the second and third placeholders and $250.00 to each of the remaining four placeholders. Motion carried (SHCB/2023/016) with John Moyle recording his vote against and Keith McFadyen recording his abstention.
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The Board then considered the applications from Conor Hobbs; Jenny Petegem Thach; Keira Hughes; Louis Stevenson; Luana Ashton; Pipa Mooyman and Jaymee Meffan for the Youth Ambassador Award. It was agreed that the voting would be undertaken by private ballot. |
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Moved (Paul Weir/Scott Weatherall): That the Board:
c) Approves payments of $250.00 each to Louis Stevenson; Jaymee Meffan; Jenny Petegem Thach and Pipa Mooyman from the discretionary fund. d) Approves the payment of $500.00 each to Bridget Hughes on behalf of Keira Hughes and Luana Ashton from the discretionary fund. e) Approves the payment of $1,000.00 payment to Justin Hobbs on behalf of Conor Hobbs from the discretionary fund. |
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A report from Civic provided an update on activities relevant to the Board’s area. |
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The Board expressed their concern with the northern section of the Brighton Domain which had a deep sump hole and temporary fencing and requested a coastal erosion update. The Board requested an update on the resealing budget for Waldronville Streets.
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Moved (Paul Weir/Cr Kevin Gilbert): That the Board:
a) Notes the Governance Support Officer’s Report. Motion carried (SHCB/2023/018) |
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The Chairperson provided an update on matters of interest since the previous meeting which included a thank you letter from the Principal of Fairfield School following the installation of a fence over the previously unfenced culvert on Old Brighton Road. The Board expressed their gratitude for the notification that EAP Counselling Services was available should it be required. |
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Moved (Paul Weir/Scott Weatherall): That the Board:
a) Notes the Chairperson’s update. Motion carried (SHCB/2023/019) |
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]Councillor Kevin Gilbert provided an update on items of interested which included the Zero Carbon workshop; FIFA Women’s World Cup; Speed Limit Bylaw and the Dunedin Hospital Campaign. |
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Moved (Christina McBratney/Scott Weatherall): That the Board:
a) Notes the Council Activities Update. Motion carried (SHCB/2023/020) |
The meeting closed at 5.10 pm.
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C H A I R P E R S O N