West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 29 March 2023, commencing at 5.30 pm
PRESENT
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Chairperson |
Angela McErlane |
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Deputy Chairperson |
Kristina Goldsmith
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Members |
Barbara Anderson |
Duncan Eddy |
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Jarrod Hodson |
Cr Mandy Mayhem |
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Wayne Sefton |
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IN ATTENDANCE |
David Ward (Group Manager 3 Waters). |
Governance Support Officer Wendy Collard
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1.1 Public Forum Julie Fawcett
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Julie Fawcett provided an overview of the Artisan Markets which she ran in particular the ones that were held on days there was a cruise ship in Port. |
Moved (Angela McErlane/Barbara Anderson):
That the Board
Extends Public Forum beyond 30 minutes.
Motion carried
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1.6 Public Forum Paulina Barry
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Paulina Barry spoke to her PowerPoint presentation on street lighting and the impact on dark skies and the wildlife. |
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Barbara Anderson/Jarrod Hodson): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2023/015) |
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Moved (Barbara Anderson/Jarrod Hodson): That the Board:
a) Confirms the minutes of the West Harbour Community Board meeting held on 15 February 2023 with the amendments as agreed. Motion carried (WHCB/2023/016) |
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Kristina Goldsmith withdraw from the discussion on the Dunedin Sea Cadets funding application. The Board gave consideration to the Dunedin Sea Cadets funding application for $584.10 to purchase materials to manufacture two new access ladders. |
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Moved (Duncan Eddy/Barbara Anderson): That the Board:
a) Approves the funding request from the TS NIMROD Sea Cadet Assoc for $584.10 towards the purchase materials to manufacture two new access ladders. Motion carried (WHCB/2023/017)
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Following discussion, the Board agreed to lay the funding application from the Long Beach Amenities Society until their first meeting of the 2023/24 financial year and would like an update from the society on the results of their other funding applications. |
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Moved (Barbara Anderson/Jarrod Hodson): That the Board: Lays the Long Beach Amenities Society funding application on the table. Motion carried (WHCB/2023/018)
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The Board gave consideration to a funding request from the West Harbour Pony Club for $500.00 towards a new arena fencing to keep the riders and horses safe. |
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Moved (Barbara Anderson/Wayne Sefton): That the Board:
a) Approves the funding request from the West Harbour Pony Club for $500.00 towards a new arena fencing to keep the riders and horses safe. Motion carried (WHCB/2023/019) |
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The Board gave consideration to the funding request from Creative Control Events on behalf of the Carey’s Bay Boatbuilders for $1500.00 towards marketing materials, displays, design; and event organisation and management. Following discussion, it was agreed that the Board would support this project, subject to the approved funding being utilised towards the costs of the producing of the historical documentation and confirmation from the Port Chalmers Maritime Museum would accept these. |
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Moved (Barbara Anderson/Jarrod Hodson): That the Board: a) Approves the funding request from the Creative Control Events on behalf of the Carey’s Bay Boatbuilders for $500.00 subject to the following: i) The funding be utilised for the production of the historical documentation; ii) Written confirmation from the Port Chalmers Maritime Museum that they would be happy to add this documentation to its collection. Motion carried (WHCB/2023/020)
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The Board gave consideration from the Carey’s Bay Hotel Social Club for $3,000 towards the Carey’s Bay Community Regatta Day. The Board noted that during Ms Kidston’s presentation, she advised that Port Otago had donated the cost of the Traffic Management. |
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Moved (Duncan Eddy/Kristina Goldsmith): That the Board: a) Approves the funding request from Golden Harvest Contractors Ltd trading as the Carey’s Bay Hotel for $2000.00 towards the Carey’s Bay Community Regatta Day. Motion carried (WHCB/2023/021) |
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6 Governance Support Officer's Report |
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A report from Civic provided an update on activities relevant to the Board area which included: a) Funding update b) Board presentation to Civic Affairs – It was noted that the Board was scheduled to present to the Civic Affairs Committee on 16 May 2023. c) Change to recycling and rubbish collection day for Ravensbourne and Maia from a Tuesday to a Monday. d) Draft Dunedin City Council 2023/24 Annual Plan – there was discussion on a workshop to discuss the preparation of the Board’s submission. e) Draft Otago Regional Council 2023/24 Annual Plan – It was noted that the submission period to the draft Otago Regional Council 2023/24 closes on 14 April 2023. f) Ravensbourne Community Hall – Upgrade work was currently being undertaken and as a result the hall would be unavailable until mid-July 2023 |
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Moved Barbara Anderson/Kristina Goldsmith): That the Board:
a) Notes the Governance Support Officer’s Report. b) Agrees that the Board would prepare a submission to the draft Otago Regional Council Annual Plan 2023/24, noting that it would be ratified at the 10 May 2023 meeting. Motion carried (WHCB/2023/022)
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Cr Mandy Mayhem withdrew from this item.
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Moved (Barbara Anderson/Jarrod Hodson): That the Board:
c) Agrees that the Board would prepare a submission to the draft Dunedin City Council Annual Plan 2023/24, noting that it would be ratified at the 10 May 2023 meeting. Motion carried (WHCB/2023/023) |
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Port Noise Liaison Committee Kristina Goldsmith provided an update on the Port Noise Liaison Committee and advised that an online complaint form was being developed.
Ravensbourne Liaison including Ravensdown Community Liaison Group Jarrod Hodson provided an update on the Ravensdown Community Liaison Group which included the monitoring that was being undertaken.
Keep Dunedin Beautiful Barbara Anderson advised that there was no update as Keep Dunedin Beautiful had not met yet.
Otago Access Radio Barbara Anderson provided an update on the topics that she spoke on and advised that the Board’s next segment was 11 April 2023.
Aramoana Liaison Barbara Anderson provided an update on the group’s last meeting which included sustainable fishing, storm damage and parking at the Domain and the installation of a toilet.
Infrastructure Liaison Kristina Goldsmith and Ange McErlane advised that there was no update.
Long Beach and Pūrākaunui Amenities Society Duncan Eddy advised that he had contacted the groups to introduce himself as the Board’s representative.
West Harbour Emergency Response Group Ange McErlane provided an update
Policing Matters Wayne Sefton provided an update on policing matters
Community Awards and Scholarships Duncan Eddy and Kristina Goldsmith advised that there was no update.
Social Media Duncan Eddy provided an update on the activity on the Board’s Facebook page including the posts that he had published.
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Moved (Duncan Eddy/Cr Mandy Mayhem): That the Board:
a) Notes the Board updates Motion carried (WHCB/2023/024) |
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The Chairperson provided an update on matters of interest which included: a) Speed limit consultation – Duncan Eddy provided an update on the presentation of the Board’s submission to the Interim Speed Limit Plan. b) Port Chalmers Maritime Museum – Ange McErlane advised that the museum would be closed until the refit had been completed. c) Workshop – It was agreed that the Board would hold a workshop on 5 April 2023 to discuss the Board’s submissions to the draft DCC Annual Plan 2023-24 and the draft ORC Annual Plan 2023-24. d) Kāinga Ora – Ange McErlane advised that Kāinga Ora would be holding a public meeting on 4 April 2023 at the Rugby Clubrooms from 5.30 pm to 7.30 pm to discuss their social housing in Port Chalmers.
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Moved (Angela McErlane/Wayne Sefton): That the Board:
a) Notes the Chairperson’s Report. Motion carried (WHCB/2023/025) |
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Councillor Mandy Mayhem provided an update on matters of interest which included: Interim Speed Limit Plan Council’s Dunedin Hospital “They Save We Pay” Campaign
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Moved (Angela McErlane/Barbara Anderson): That the Board:
a) Notes the Councillor’s Update. Motion carried (WHCB/2023/026) |
The meeting concluded at 8.35 pm.
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CHAIRPERSON