Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain, Warrington on Wednesday 05 April 2023, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Chris McBride |
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Cr Jim O'Malley |
Geraldine Tait |
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IN ATTENDANCE |
Mike Cartwright (Acting Head People and Capability). |
Governance Support Officer Rebecca Murray
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1.5 Neighbours of Hikaroroa/Mt Watkin Community Group
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Thomas Hayward from the Neighbours of Hikaroroa/Mt Watkin Community Group addressed the Board. He provided an overview of the group and sought the best mechanism for outreach to the community. Mr Hayward responded to members’ questions. |
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John Dempster and Barry Sloper from the Waikouaiti Bowling Club addressed the Board about their funding application and responded to members’ questions. |
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Duane Donovan from Sport Otago addressed the Board about recreational facilities. He advised that the Waikouaiti Tennis Club approached Sport Otago on ideas to utilise the club grounds better. The Club was able to get feedback from adults, so asked Sport Otago to assist with the younger generation on their needs and wants. He advised the report included in the agenda resulted from research conducted at Waikouaiti Primary School. Concerns were raised by pupils about the slide at the Waikouaiti Recreation Reserve, and Mr Donovan asked if this could be redesigned as a priority. Mr Donovan responded to members’ questions. |
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Sonya Billyard left the meeting at 6.36 pm. |
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1.6 Concerns with the Warrington Area
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Ron Park addressed the meeting on his concerns with the Warrington area. His concerns included the dips in Hill Road, pine trees halfway between the main road and the Warrington turn off are over grown and were close to hitting power lines. Also raised was a leak at the Park and Hill Road intersection and streetlight issues on Coast Road. Around five street lights no longer work. Mr Park also raised the need for more parking around the Esplanade as it was very popular. Mr Park responded to members’ questions. |
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An apology was received from Mark Brown, an apology for lateness from Cr Jim O’Malley and an apology for early departure from Sonya Billyard. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Accepts the apology from Mark Brown, the apology for lateness from Cr Jim O’Malley and apology for early departure from Sonya Billyard.
Motion carried (WCCB/2023/011) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Chris McBride updated his register of interest by removing Manager Site Weld NZ Ltd and adding Shareholding Director Site Weld NZ (2023) Ltd.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WCCB/2023/012) |
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4.1 Waikouaiti Coast Community Board meeting - 22 February 2023 |
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Moved (Chris McBride/Andy Barratt): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 22 February 2023 as a correct record. Motion carried (WCCB/2023/013) |
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A report provided a copy of the funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. |
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Moved (Alasdair Morrison/Geraldine Tait): That the Board: Ratifies the funding of $606.57 agreed via email for the Board newsletter printing to be paid to POWA as the umbrella organisation.
Motion carried (WCCB/2023/014) |
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Moved (Andy Barratt/Alasdair Morrison): That the Board:
Approves the funding application from the Waikouaiti Bowling Club for $800.00 excl. GST towards replacing the existing fence at the southern end of the bowling green with the following condition: Confirmation in writing of the funding sought from Otago Community Trust is approved by 31 May 2023 to ensure the project can be completed and then payment will be made.
Motion carried (WCCB/2023/015) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
a) Approves the funding application from the Blueskin Youth & Community Amenities Association for $1,500.00 towards the removal of the dangerous old pine tree to be paid into the Blueskin Youth Centre Assn Inc bank account.
b) Lay on the table the funding sought in the application towards the gravel for the walking tracks and the spray for weed control until the 28 June 2023 Board meeting for further consideration. Motion carried (WCCB/2023/016) |
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A report informed the Board on activities relevant to the Board’s area. Discussion was held on submitting on the ORC Annual Plan 2023/24. Discussion was held on the Public Forum presentation from Ron Park. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WCCB/2023/017) |
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Moved (Alasdair Morrison/Chris McBride): That the Board:
a) Agrees that the Board will prepare a submission to the draft DCC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 17 May 2023.
b) Delegates the authority to Alasdair Morrison to finalise the submission on the draft DCC Annual Plan 2023/24. Motion carried (WCCB/2023/018) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board: a) Agrees that the Board will prepare a submission to the draft ORC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 17 May 2023.
b) Delegates the authority to Alasdair Morrison to finalise the submission on the draft ORC Annual Plan 2023/24. Motion carried (WCCB/2023/019) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Delegates Andy Barratt and Chris McBride to present at Public Forum at the Customer and Regulatory Committee meeting being held on 15 May 2023 to raise concerns from residents on not receiving outcomes from requests lodged with 477 4000 or dcc@dcc.govt.nz
Motion carried (WCCB/2023/020) |
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The Waikouaiti Coast Community Board Community Plan 2022-23 adopted 7 December 2022 is available on the DCC Website. Discussion was held on updating the Board’s Community Plan in preparation for the upcoming 10 year plan consultation. |
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Moved (Chairperson Alasdair Morrison/Deputy Chairperson Andy Barratt): That the Board: a) Updates the Board’s Community Plan to 2023/24.
b) Agrees changes to the Board’s Community Plan be ratified at the next meeting being held on 17 May 2023. Motion carried (WCCB/2023/021) |
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Board members provided an update on activities and areas of responsibility, which included: Keep Dunedin Beautiful Geraldine Tait attended the first meeting and advised that the Trees for Families event would be held later in the year around September.
Liaison with Funding Applicants Alasdair Morrison advised that Friends of the Taieri Willow provided an update on where they were at with obtaining a bank account.
Moana Gow Swimming Pool Committee Andy Barratt attended a committee meeting and advised there were still minor teething problems with the new management system.
OneCoast Recycling Andy Barratt advised work was still being undertaken towards resource consent conditions with the containers. He also advised that discussions would be held with best practice on pricing items in the recovery centre.
Community Engagement Andy Barratt spoke of the recent Board newsletter. Discussion was held on the frequency being twice a year.
Truby King Recreation Reserve Management Committee Andy Barratt was compiling a letter to DCC staff seeking a timeline for the larger works within the Reserve Management Plan.
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Notes the Board Updates. Motion carried (WCCB/2023/022) |
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A verbal update was provided by the Chairperson at the meeting, including: Karitāne Harbour Beach Street Buses
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Notes the Chairperson’s update. Motion carried (WCCB/2023/023) |
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Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:
Future Development Strategy Plan DCC Annual Plan Waste Water Treatment Plants
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the Council Activities Update. Motion carried (WCCB/2023/024) |
The meeting concluded at 8.06 pm.
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CHAIRPERSON