Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 22 May 2023 and Tuesday 23 May 2023 commencing at 10.00 am
PRESENT
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Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Sophie Barker
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Members |
Cr Bill Acklin |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Paul Henderson (Acting General Manager Customer and Regulatory), Carolyn Allan (Senior Management Accountant), Scott MacLean (Group Manager Parks and Recreation), David Ward (Group Manager 3 Waters), Chris Henderson (Group Manager Waste and Environmental Solutions), Jeanine Benson (Group Manager Transport), Anna Nilsen (Group Manager Property), Gina Hu’akau (Corporate Policy Manager), Leanne Mash (Communication and City Marketing Manager) and Clare Sullivan (Principal Committee Advisor) |
Governance Support Officer Lynne Adamson
There was no Public Forum.
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Confirms the agenda without addition or alteration
Motion carried (CNL/2023/099) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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A report from Finance and the Executive Leadership Team provided an overview of the 2023/24 Annual Plan process to date, decisions to be made at this deliberations meeting, and the process to complete the Annual Plan through to its adoption by 27 June 2023. |
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The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council:
a) Notes the CEO Overview Report – Annual Plan Deliberations 2023/24. b) Notes that any resolution made in this section of the meeting, pursuant to Standing Order 23.5 may be subject to further discussion and decision by the meeting.
Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 14 votes to 1
Motion carried (CNL/2023/102) |
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A report from Civic summarised the 12 funding requests received from submitters during the community engagement period on the Annual Plan. |
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The Chief Executive Officer (Sandy Graham) spoke to the report.
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Cr Carmen Houlahan left the meeting at 10.35 am and returned at 10.38 am. Cr Mandy Mayhem left the meeting at 11.06 am and returned at 11.09 am.
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Moved (Mayor Jules Radich/Cr Marie Laufiso):
That the Council:
Adjourns the meeting for 15 minutes.
Motion carried
The meeting adjourned at 11.32 am and reconvened at 11.50 am.
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Submission 964883 - Dunedin Theatre Network
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There was a discussion on the request from the Dunedin Theatre Network for funding to complete structural assessments on the Playhouse, Athenaeum Building and Mayfair Theatre.
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Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: a) Approves funding the Dunedin Theatre Network $100,000 toward costed design options from the Property budget. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (11) Against: Crs Carmen Houlahan, Cherry Lucas, Jim O'Malley and Lee Vandervis (4) Abstained: Nil The division was declared CARRIED by 11 votes to 4 Motion carried (CNL/2023/103)
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Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: b) Enters into a Memorandum of Understanding with the Dunedin Theatre Network. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Crs Carmen Houlahan, Jim O'Malley and Lee Vandervis (3). Abstained: Nil The division was declared CARRIED by 12 votes to 3 Motion carried (CNL/2023/104)
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Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: c) Notes that updates on the work of the Dunedin Theatre Network will be reported in the Community Services Committee Forward Work Programme.
Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil
The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2023/105)
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Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: d) Requests a report updating the work that has been undertaken on Council’s decision to retain $17.1 million for a mid sized theatre development in time to inform options for the 10 Year Plan 2024-34. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2023/106)
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Moved (Mayor Jules Radich/Cr Mandy Mayhem):
That the Council:
Adjourns the meeting until 1.20 pm.
Motion carried
The meeting adjourned at 12.50 pm and resumed at 1.25 pm. |
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Submission 964854 - Saddle Hill Community Board – Waldronville Cycleway |
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There was a discussion on the submission from the Saddle Hill Community Board for the extension of the shared pathway from Green Island to Waldronville to Ocean View.
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Moved (Cr Kevin Gilbert/Cr Andrew Whiley): That the Council:
a) Asks staff to work with the Saddle Hill Community Board to include a shared path between Waldronville and Ocean View in the strategic pedestrian and cycleway network plan that will be considered in the 2024 – 2034 10-Year plan. Motion carried (CNL/2023/107) |
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting for five minutes.
Motion carried
The meeting adjourned at 1.38 pm and reconvened at 1.44 pm.
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Submission 964840 - Dunedin Gymnastics Academy |
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There was a discussion on the submission from the Dunedin Gymnastics Academy (DGA) for funding to support building costs for their proposed new gymnastic facility.
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Moved (Cr Andrew Whiley/Cr Carmen Houlahan): That the Council:
a) Notes that Sidey Park was the Dunedin Gymnastic Association’s preferred site for a new gymnastic facility. b) Asks staff to work with the Dunedin Gymnastic Association to outline any Council processes required to enable the DGA to carry out due diligence on the potential use of Sidey Park in time for the 2024 – 2034 10-Year plan. Motion carried (CNL/2023/108) |
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Submitter 964678 - Orokonui Ecosanctuary |
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Cr Steve Walker withdrew from this item.
There was a discussion on the funding request from the Orokonui Ecosanctuary.
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Moved (Cr Mandy Mayhem/Cr Carmen Houlahan): That the Council: a) Approves $70,000 funding to the Orokonui Ecosanctuary towards their education programme in the 2023-24 Annual Plan. Division The Council voted by division
For: Crs Carmen Houlahan, Marie Laufiso, Mandy Mayhem and Mayor Jules Radich (4). Against: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Cherry Lucas, Jim O'Malley, Lee Vandervis, Brent Weatherall and Andrew Whiley (10). Abstained: Nil
The division was declared LOST by 4 votes to 10
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Moved (Cr Mandy Mayhem/Cr Carmen Houlahan): That the Council:
b) Ask staff to work with the Orokonui Ecosanctuary to explore longer term funding options. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Nil Abstained: Nil
The division was declared CARRIED by 14 votes to 0
Motion carried (CNL/2023/109) |
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Submitter 964503 - Tūhura Otago Museum |
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Crs Cherry Lucas and Christine Garey withdrew from this item.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem):
That the Council:
Adjourns the meeting for 5 minutes.
Motion carried
The meeting adjourned at 2.59 pm and reconvened at 3.07 pm. |
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There was a discussion on Tūhura Otago Museum’s request for a 7% increase in funding.
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Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council:
a) Approves a museum levy increase of 5%. Division The Council voted by division
For: Crs David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Steve Walker, Andrew Whiley and Mayor Jules Radich (7). Against: Crs Bill Acklin, Sophie Barker, Mandy Mayhem, Jim O'Malley, Lee Vandervis and Brent Weatherall (6). Abstained: Nil The division was declared CARRIED by 7 votes to 6
Motion carried (CNL/2023/110)
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Cr Kevin Gilbert withdrew from discussion and consideration of resolution b).
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Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council: b) Confirms the rates rebate increase at 1.6%. Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (10). Against: Crs Bill Acklin and Lee Vandervis (2). Abstained: Nil
The division was declared CARRIED by 10 votes to 2
Motion carried (CNL/2023/111)
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Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council:
c) Supports the campaign asking government to provide a level of funding that recognises the importance of their collections. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Nil Abstained: Nil
The division was declared CARRIED by 13 votes to 0
Motion carried (CNL/2023/112) |
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Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council:
d) Requests that staff review the DCC funding approach for the Otago Museum and the reporting requirements of the Otago Museum Act 1996 and report back by December 2023 in time for the 10 Year Plan 2024-34. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Nil Abstained: Nil
The division was declared CARRIED by 13 votes to 0
Motion carried (CNL/2023/113) |
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Moved (Mayor Jules Radich/Cr Steve Walker)
That the Council:
Extends the meeting beyond 6 hours.
Motion carried
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A report from Civic summarised requests for new amenities and projects received from submitters. |
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The Chief Executive Officer (Sandy Graham) spoke to the report.
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Discussions were held on the Amenity Requests for Sports Facilities and Parks and Reserves. |
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Cr Houlahan left the meeting at 3.48 pm and returned at 3.51 pm.
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Moved (Mayor Jules Radich/Cr Steve Walker)
That the Council:
Adjourns the meeting for 5 minutes.
Motion carried
The meeting adjourned at 4.16 pm and reconvened at 4.27 pm.
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Discussions were held on the Property and Transport Amenity Requests.
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Moved (Cr Carmen Houlahan/Cr Jim O'Malley): That the Council: a) Request that in preparing for the 10 Year Plan 2024-34, staff ensure that commuter rail is a topic for consideration in the formation of the consultation document. Motion carried (CNL/2023/114) |
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting until 10.00 am on Tuesday 23 May 2023.
Motion carried
The meeting adjourned at 4.56 pm and reconvened at 10.00 am on Tuesday 23 May 2023.
Cr Lee Vandervis entered the meeting at 10.01 am. |
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The discussions continued on the Transport Amenity Requests.
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Cr Houlahan left the meeting at 10.42 am and returned at 10.44 am.
There was a discussion on the Peninsula Connection Project.
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Moved (Cr Christine Garey/Cr Andrew Whiley): That the Council: a) Request staff to include the unfunded sections of the peninsula connection project (from Portobello township to Harrington Point) into the Regional Land Transport Plan 2024 – 2034. b) Request staff prepare a report in time for the 10 Year Plan 2024-34 on the unfunded sections of the Peninsula Connection, including:
i. Updated costs for completion of these sections ii Funding options
Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 14 votes to 1
Motion carried (CNL/2023/115) |
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Moved (Mayor Jules Radich/Cr Jim O’Malley):
That the Council:
Adjourns the meeting for 5 minutes.
Motion carried
The meeting adjourned at 11.22 am and reconvened at 11.30 am. |
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There was a discussion on the Climate Adaption Plan.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Council: a) Adds the development of a Climate Adaptation Plan to its forward work plan. b) Notes that progress updates will be reported to the Strategy Planning and Engagement Committee. c) Notes the first report will provide a stocktake of the current work and outline next steps including resourcing requirements. d) Notes that the first report will be to the November 2023 Strategy Planning and Engagement Committee meeting. |
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Following discussion it was moved (Cr Bill Acklin/Cr Cherry Lucas): That the Council: a) Pursuant to Standing Orders 24.2 (b) that the motion under debate should now be put. Motion carried (CNL/2023/116)
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The substantive motion was then put:
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Council: a) Adds the development of a Climate Adaptation Plan to its forward work plan. b) Notes that progress updates will be reported to the Strategy Planning and Engagement Committee. c) Notes the first report will provide a stocktake of the current work and outline next steps including resourcing requirements. d) Notes that the first report will be to the November 2023 Strategy Planning and Engagement Committee meeting. Motion carried (CNL/2023/117) with Cr Lee Vandervis recording his vote against |
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There were discussions on the Waste Amenity Requests.
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Moved (Mayor Jules Radich/Cr Marie Laufiso):
That the Council:
Adjourns the meeting until 1.00 pm.
Motion carried
The meeting adjourned at 12.26 pm and reconvened at 1.02 pm. |
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There was a discussion on Mosgiel Heavy Transport Bypass.
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Moved (Cr Cherry Lucas/Cr Carmen Houlahan): That the Council:
a) Request a report on the Mosgiel Heavy Transport Bypass to the Infrastructure Services Committee by October 2023. Motion carried (CNL/2023/118) |
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The Chief Executive Officer withdrew the Capital Expenditure Report – 2023/24 Annual Plan and advised it would be presented to the Council meeting to be held on Tuesday 30 May 2023. |
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A report from Civic provided the schedule of fees and charges for the 2023/24 financial year for adoption. The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions on the fees and charges.
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Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council:
a) Approves the 2023/24 Fees and Charges Schedules. Motion carried (CNL/2023/119) with Cr Lee Vandervis recording his vote against |
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A report from Corporate Policy summarised the submissions received on the draft 2023-24 Annual Plan. |
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The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Corporate Policy Manager (Gina Hu’akau) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
a) Notes the feedback received from the community through the Annual Plan community engagement process. Motion carried (CNL/2023/120) |
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12 Completion of Annual Plan 2023/24 deliberations and decision-making |
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A report from Civic provided the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the annual plan 2023/24. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. . |
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Moved (Mayor Jules Radich/Cr Kevin Gilbert):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 1.50 pm and reconvened at 1.58 pm.
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There was a discussion on how Council would fund the increase in the Tūhura Otago Museum levy to 5% and rates rebate increase of 1.6%.
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Moved (Cr Lee Vandervis/Cr Bill Acklin): That the Council: Approves the draft rates increase at 6.6% for 2023/24.
Motion carried (CNL/2023/121) |
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Moved (Cr Bill Acklin/Cr Steve Walker): That the Council:
a) Approves staff comments for feedback topics as shown in the consultation database (or as amended during Annual Plan decision-making) for the purposes of: i) providing feedback on Annual Plan engagement and decision-making to the community; ii) inclusion in the Annual Plan 2023/24 as appropriate; and iii) further follow-up or action by staff, if required. Motion carried (CNL/2023/122) |
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Moved (Cr Bill Acklin/Cr Steve Walker): That the Council: b) Approves the changes to draft 2023/24 budgets resolved at this meeting for inclusion in the Annual Plan 2023/24, for adoption by the Council on 27 June 2023. Motion carried (CNL/2023/123) with Cr Lee Vandervis recording his vote against. |
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The meeting closed at 2.14 pm
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MAYOR