Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 18 May 2023, commencing at 10:30am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Cheryl Neill

Edna Stevenson


Cr Andrew Whiley

Lox Kellas



Scott MacLean, Group Manager Parks and Recreation


Governance Support Officer                  Lauren Riddle



1          Opening

Edna Stevenson opened the meeting with an inspirational poem by William Arthur Ward.

2          Public Forum

Public Transport matters (Otago Regional Council)


Julian Phillips, Implementation Lead, Transport at Otago Regional Council spoke to the Board on a number of public transport issues including, overcrowding, misbehaviour, delayed or cancelled services on the Peninsula.  Mr Phillips responded to questions from the Board.

3          Apologies


             Moved (Chairperson Paul Pope/ Lox Kellas):

             That the Board:


             Accepts the apology from Stacey Kokaua-Balfour.


             Motion carried


4          Confirmation of agenda



Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


Confirms the agenda without addition or alteration


Motion carried

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:


a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

                          Motion carried


6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 30 March 2023


Moved (Chairperson Paul Pope/ Cheryl Neill):

That the Board:


Confirms the minutes of the Otago Peninsula Community Board meeting held on

30 March 2023 as a correct record.

Motion carried (OPCB/2023/023)


Part A Reports

7          Governance Support Officer's Report


The report from Civic provided an update on activities relevant to the Board area.


Paul Pope encouraged Board members to attend the Future Development Strategy community workshop on 30 May 2023.


Edna Stevenson confirmed she had provided feedback to the Professional Development in Local Government survey.



Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:


Notes the Governance Support Officer’s Report.

Motion carried (OPCB/2023/024)


8          Community Plan


Discussion was held on the updates from the Board workshop to the Community Plan held in December 2022.  An updated version to be circulated to members ahead of the 22 June meeting.  Matters for further review included signage upgrade on peninsula walking tracks, possible sites for dog parks and the prioritising of new public toilet facilities at Macandrew Bay.


9          Board Updates


Keep Dunedin Beautiful

Cheryl Neill advised that the annual KDB “clean up week” is to be held in August.  A suggestion was made to include the  Soldiers Monument on Highcliff Road due to the amount of litter at the site.


Portobello boat shed mural – Cheryl Neill provided an update on the progress to date on the install of a new mural. Following discussion it was agreed that Cheryl Neill would draft a response on the status of the project for the Chairperson to follow up with Ara Toi staff.

Peninsula Roads

Lox Kellas provided an update on road conditions, noting that Allans Beach Road was in need of grading, removal of debris (timber and stones) from the edge of Allans Beach Road (near the seal viewing area), and kerb maintenance on the city bound lane on Portobello Road due to debris from recent weather events.


Community Meetings

It was agreed that a community meeting would be organised by Chery Neill to be held in June to meet with the Board to discuss issues relevant to the peninsula.


Civil Defence/Community Response Planning

Paul Pope advised he would include information on community resilience in the next community newsletter.


Wellers Rock

Ongoing need for compliance signage at Wellers Rock for parking of vehicles, boats and boat trailers. Concrete bollard needs to be put back in place.


It was agreed that Edna Stevenson and Hoani Langsbury would arrange an on-site meeting with the relevant transport staff to work through compliance solutions e.g. launching of boats, parking, signage and weed management.


Te Rauone Reserve (including Playground subcommittee)

Playground - now complete with the install of new swings as the last piece of equipment.


Reserve - A question arose on the legality of camper vans parking overnight in the reserve carpark.


Scott MacLean (General Manager Parks and Recreation) advised he would request Parks and Recreation staff to check the Freedom Camping Bylaw in regard to freedom camping rules for the carpark and to provide an update.


Scott MacLean advised that planting, dune maintenance and sand trap fencing would be completed as part of the Port Otago resource consent but that the timing of the work would be impacted by the consent conditions as to when the works could be undertaken.


Hoopers Inlet recycling hub

Cheryl Neill advised the current recycling containers at the hub were away for repair and the replacement temporary containers were not coping with the amount of recycling being left.


It was agreed that Cheryl would write to waste management staff to see if two collections could be undertaken a week until the original (and larger) containers are returned to the site.



Macandrew Bay

Edna Stevenson advised that the pedestrian crossing (and speed hump) by the Macandrew Bay Boat Club was still awaiting a coat of red paint as a warning to motorists.  She confirmed the crossing at the bus stop area of Macandrew Bay has been painted.



Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:


Notes the Board Updates.

Motion carried (OPCB/2023/025)


10        Councillor's Update


Councillor Andrew Whiley provided an update on matters of interest to the Board, including:

·         Annual Plan 2023-2024 deliberations to be held on 22 and 23 May.

·         Annual Plan deliberations would consider inflation adjusting the Community Boards annual funding.

·         The Dunedin Destination Plan is nearing completion.

·         Interim Speed Management Plan being implemented around the city’s schools.



Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


Notes the report from Cr Whiley.

Motion carried (OPCB/2023/026)


11        Chairperson's Report


The Chairperson provided a verbal update on matters, including:


·    Signage for dog control on beaches on the peninsula.

        Complaints have been received for dogs being walked on the reserve at Broad Bay.  Staff are reviewing the current locations of signage (which state the rules around dogs not being permitted on the beach area) to better access points at both the Broad Bay and Macandrew Bay reserves.

·    Changes to parking spaces at Portobello (Harington Point Road)

        Consultation with residents and business owners is underway by the Transport team.

·    Roadside vegetation

        Concern at the overgrown areas of weeds, gorse and broom. Seeking information on the maintenance schedule for spraying.

·    Interpretive signage at Te Umu Kuri (Wellers Rock) – Council has advised this is being progressed.

·    Tomahawk

        Key access to the community noticeboard (based at the Grants Braes Football Club) has now been resolved

        A simple landscape plan has been developed for the old school site, ready for the future development work.

·         Macandrew Bay

        skateboard ramp and basketball court to be open to public by the end of May.

        Lions Club to install a community barbeque adjacent to the beach



Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:


Notes the update from the Chairperson.

Motion carried (OPCB/2023/027)


12        Items for Consideration by the Chairperson


There were no items for consideration by the Chair



The meeting concluded at 11:44 am.