Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 11 May 2023, commencing at 1.00 pm





Paul Weir


Deputy Chairperson

Scott Weatherall




Cr Kevin Gilbert

Christina McBratney


Keith McFadyen

John Moyle




Anna Nilsen (Group Manager Property Services) and Mayor Jules Radich


Governance Support Officer                  Lynne Adamson




1          Public Forum

1.1       Public Forum - BMX Pump Track


Shane Turner and James Crawford spoke to a PowerPoint presentation on their Brighton Pump Track Project which they proposed be installed at the Brighton Domain.

They provided background information on the project; their vision and outlined the community support received.  Messrs Turner and Crawford discussed the proposed sites for the pump track, challenges and the next steps.

They responded to questions and commented that they believed the Brighton Domain was the most appropriate site for the pump track as there was already a playground there and sports fields therefore it would make it a multi-use site.

In response to a question on the cost, Mr Turner advised they believed it would be in the vicinity of $200,000 to $250,000.  He commented that they proposed an asphalt track as it would be longer lasting and easier to maintain noting that a dirt track would be ruined within a couple of years.



2          Apologies

            There was an apology from Pim Allen.


             Moved (Scott Weatherall/Christina McBratney):

             That the Board:


             Accepts the apology from Pim Allen.


             Motion carried (SHCB/2023/021)



3          Confirmation of agenda



Moved (Scott Weatherall/John Moyle):

That the Board:


Confirms the agenda without any additions or alterations.


Motion carried (SHCB/2023/022)


4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Cr Kevin Gilbert provided an update to his interest register.


Moved (Paul Weir/Christina McBratney):

That the Board:

a)         Amends the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2023/023)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 16 March 2023


Moved (Scott Weatherall/Christina McBratney):

That the Board:


a)         Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 16 March 2023 as a correct record.

Motion carried (SHCB/2023/024)


Part A Reports


7          Community Plan


There was a discussion on the Saddle Hill Community Board Plan 2022-2023.  It was agreed that the plan would be updated to include the Board’s continued support of the community liaison group for the Smooth Hill Landfill and provision of support to the members of the community working on the proposed pump track installation at Brighton Domain.


8          Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board’s area which included:

a)             Discretionary Fund – there was a discussion on Board projects that could be funded from the discretionary fund.  The suggestions were contributing towards the painting of a mural on the waste water block in Waldronville; portable whiteboards/noticeboards; items to include in the Civil Defence Emergency Bag; additional vest, a new Saddle Hill Community Board flag and a marquee.

b)        Retrospective Approval was sought for the purchase of a gift basket.

c)        Youth Ambassador Award Report Back

d)        Roadworks Schedule

e)        Items currently being consulted on

f)         Operational Concerns


Moved (Paul Weir/Scott Weatherall):

That the Board:


a)         Retrospectively approves the expenditure of $100.00 for a gift basket.

b)        Notes the Governance Support Officer’s Report.


Motion carried (SHCB/2023/025)



Moved (Paul Weir/Scott Weatherall):

That the Board:


c)         Approves utilising the remainder of the discretionary fund on the purchase of a               marquee, vests and resources for use in civil defence emergencies.


Motion carried (SHCB/2023/026)




9          Board Updates


Board members provided updates on activities of interest including:

a)             Keep Dunedin Beautiful – Christina McBratney provided an update on Keep Dunedin Beautiful activities which included an overview on murals and suggestions for nominations for the Keep Dunedin Beautiful Awards which would be held in August.


b)             Replacement of the Picnic Table at the Kaikorai Estuary and consideration of where it should be placed.

c)             Coastal Erosion and Planting – in the submission to the Dunedin City Council Annual Plan the Board requested an assessment of the area. 

Scott Weatherall advised that he would investigate whether there were more plants available for coastal planting.

d)             Emergency Management


Moved (Paul Weir/Cr Kevin Gilbert):

That the Board:

a)       Notes the Board updates.

Motion carried (SHCB/2023/027)


10        Chairperson's Report


The Chairperson provided an update on matters of interest since the previous meeting which included:

-     Ratifying the submissions to the Otago Regional Council and Dunedin City Council Annual Plans.

-     ANZAC Day Service/Parade – the Chair thanked John Moyle for his help and support.

-     Aurora Line Maintenance in the Brighton – Taieri Mouth area.  

-     Civic Services Committee presentation.

-     Acknowledgement of the awesome work undertaken by volunteers in preparation for the heavy rain event.

Mr Weir invited the Group Manager Property (Anna Nilsen) to provide updates on outstanding items the Board were concerned with which included:


-     Waldronville Basketball Court – the basketball court was on schedule for placement in the 2023/24 financial year.  It was agreed that Paul Weir would be the Board liaison person for this project.

-     Queen Street, Brighton footpath installation

-     Coastal Erosion

-     Social Housing update


Moved (Paul Weir/Christina McBratney):

That the Board:


a)         Ratifies the Board Submissions to the Otago Regional Council and the Dunedin City Council.

b)        Notes the Chairperson’s update.

Motion carried (SHCB/2023/028)



11        Councillor's Update


Councillor Kevin Gilbert provided an update on items of interest which included:

-     Annual Plan submission

-     Hospital update

-     Smooth Hill Landfill

-                FIFA Women’s World Cup 2023

-     School Bus


Moved (Paul Weir/Scott Weatherall):

That the Board:

a)              Notes the Councillor’s Update.

Motion carried (SHCB/2023/029)



6          Mayor Radich


Mayor Jules Radich provided a brief update on Council items of interest.


John Moyle left the meeting at 2.42 pm.


12        Items for Consideration by the Chair


-          Issues with traffic movements around Big Rock School causing problems for residents reversing out of driveways.

-          An update on the proposed extension of the public toilet facilities at Brighton Domain.

-          Extend an invitation to Ingrid Leary, MP for Taieri to attend a Board meeting.

-          Improved signage be installed at the Brighton one lane bridge.

-          Site lines from Big Rock to Scroggs Hill Road due to vegetation.  Is there a minimum site line required to enable visibility of vehicles exiting Scroggs Hill Road.

-          Seaview Road Parking


The meeting concluded at 2.49 pm.