Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Wednesday 10 May 2023, commencing at 2.00 pm
PRESENT
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Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson
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Members |
David Frew |
Terina Geddes |
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Tony Markham |
Robin Thomas |
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IN ATTENDANCE |
Mayor Jules Radich and Mike Perkins (City Development Engineer) |
Governance Support Officer Sharon Bodeker
1 Public Forum
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James Hall from the Middlemarch Swimming Club spoke to their funding application for a new filter for the pool. Mr Hall advised that a new infiltration system was required for the new season. The pools was well utilised by the local school and two outlying schools. He responded to questions. On behalf of the Board, Mr Williams thanked the Committee for all the work they did as the pool was an important community asset. |
1.3 Shane Loader
Shane Loader spoke to the meeting on the democracy/community representation and the role of the Board, and the need to listen to input from the community. Mr Loader expressed his dissatisfaction with the oral submission made to the DCC’s 2023/24 Annual Plan Hearing. Mr Loader responded to questions.
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2 Apologies |
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Moved (David Frew/Robin Thomas): That the Board:
Accepts the apology from Cr Bill Acklin.
Motion carried (STCB/2023/023) |
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3 Confirmation of agenda |
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Moved (David Frew/Anna Wilson): That the Board:
Confirms the agenda without addition or alteration:
Motion carried (STCB/2023/024) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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5 Confirmation of Minutes
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Apologies had been received from the Otago Regional Council as staff were now unable to attend the meeting. There was a discussion on Te Mana o te Wai, and in particular the holistic and respectful perspective that Māori took to our water resources being mauri (life force) and mana. The Board noted that this approach would ensure the health and well-being of the water and its protection and human health needs before enabling other uses of water. |
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Moved (Robin Thomas/Tony Markham): That the Board:
Agrees that the Board adopts the Te Mana o te Wai approach to the water resources.
Motion carried (STCB/2023/027) |
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David Frew and Robin Thomas withdrew from this item Consideration was given to the funding application from the Strath Taieri Connect Charitable Trust for $2,500.00 towards the costs of a Trainer/Educator to provide a one-off presentation to help the many Clubs/groups prepare for the changes under the Incorporated Societies Act 2022. |
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Moved (Anna Wilson/Barry Williams): That the Board: a) Approves $2,000.00 to the Strath Taieri Connect Charitable Trust towards the costs of a trainer/educator. Motion carried (STCB/2023/028)
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Consideration was given to the funding application from the Hindon Community Hall Inc for $4,028.73 towards the purchase of a defibrillator. |
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Moved (Anna Wilson/Robin Thomas): That the Board:
a) Approves $3,000.00 to the Hindon Community Hall Inc towards the purchase of a defibrillator Motion carried (STCB/2023/029)
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Consideration was given to the further funding application from the Hindon Community Hall Inc for $2,500.00 towards the cost and installation of a rainwater tank. |
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Moved (Anna Wilson/David Frew): That the Board:
a) Declines the funding application from Hindon Community Hall Inc towards the purchase and installation of a rainwater tank. Motion carried (STCB/2023/030)
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Consideration was given to the funding application from the Middlemarch Swimming Club for $2,000.00 towards the cost of replacing the failing filter system . |
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Moved (Anna Wilson/Robin Thomas): That the Board:
a) Approves $2,000.00 to the Middlemarch Swimming Club towards the cost of a replacement filter system. Motion carried (STCB/2023/031)
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David Frew withdrew from this item. Consideration was given to a funding application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group for $2,500.00 towards harakeke weaving classes. Following discussion, it was agreed to lay the funding application on the table for consideration at the August 2023 meeting of the Board. |
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Moved (Robin Thomas/Terina Geddes): That the Board:
a) Lays the application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group on the table until the Board meeting being held on 3 August 2023. Motion carried (STCB/2023/032) |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Submission to the Dunedin City Council Draft Annual Plan 2023/24 · Submission to the Otago Regional Council Draft Annual Plan 2023/24 · Dog Registration · Roadworks Schedule · Dunedin City Council Updates The Chair thanked Robin Thomas for the work that he had done on the preparation of the Board’s submissions to the draft DCC Annual Plan 2023/24 and draft ORC Annual Plan 2023/24. |
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Moved (Tony Markham/David Frew): That the Board:
a) Notes the Governance Support Officers Report. Motion carried (STCB/2023/033)
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Moved (Robin Thomas/Anna Wilson): That the Board: b) Ratifies the submission to the Dunedin City Council draft Annual Plan 2023-24. c) Ratifies the submission to the Otago Regional Council draft Annual Plan 2023-24.
Motion carried (STCB/2023/034) |
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Board members provided verbal updates and report backs on portfolios and activities which included:
Township beautification Anna Wilson and Terina Geddes provided an update. A survey of residents is planned, to find out what they would like to see for the township.
Climate Change Tony Markham advised that there was no update.
Infrastructure, roads and spraying Barry Williams provided an update on the maintenance work which had been undertaken which included weed spraying.
Water management (including flooding) Tony Markham and David Frew commented that this was an ongoing issue. Following discussion, it was agreed that a formal invitation would be sent to the Otago Regional Council to attend meetings and request that the Board receive reports prior to the meetings.
Community information and publicity Robin Thomas provided an update, noting that there had been a significant increase in social media interaction since the last meeting held in Hindon.
ANZAC Day service Terina Geddes provided an update on the ANZAC Day service. She noted that the flagpole might need replacing and a new service sheet produced. The Board thanked Terina for all the work she did on the organisation of the service. It was agreed that Terina and Anna would send a thank you to the other members of the community that helped.
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Moved (Anna Wilson/David Frew): That the Board:
a) Notes the updates. Motion carried (STCB/2023/035) |
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The Chairperson provided an update on matters of interest which included: · Roading – appreciate have a resident grader living in Middlemarch. · Sealing around the EV charging area – The City Development Engineer (Mike Perkins0 provided an update and advised that the sealing would be done in conjunction with other maintenance work in the area. · Caravan Effluent dumping site – The Chair advised that repairs had been undertaken at the site. · Railway – It was noted that a public meeting was being planned to discuss the potential use of the buildings. · Civil Defence – There was discussion on the need for training for Board Members and what the Board would do in an event. · FYI – it was noted that it was the turn of Strath Taieri to contribute to this publication. |
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Moved (David Frew/Tony Markham): That the Board:
a) Notes the Chairperson’s report. Motion carried (STCB/2023/036) |
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There were no items for consideration by the Chair |
The Chair thanked Mayor Radich for attending the meeting.
Mayor Radich thanked the Board for the invitation and the tour of the Board’s area.
The meeting concluded at 4.00 pm.
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CHAIRPERSON