Toitū Otago Settlers Museum Board



Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 17 May 2023, commencing at 9:30 am.





Mr Phil Dowsett



Mr Peter Smith

Cr Kevin Gilbert


Cr Cherry Lucas

Mrs Susan Schweigman



Cam McCracken (Director – DPAG, Toitū, Lan Yuan and Olveston)


Governance Support Officer                  Lauren Riddle



Mr Dowsett welcomed returning members and Councillors Gilbert and Lucas to the meeting.  He provided background to the establishment of the Board, its role as an advisory group, area of responsibility and the Board’s delegations.

1          Apologies


             Moved (Mr Phil Dowsett/Mr Peter Smith):

             That the Board:

                          Accept the apology from Cr Bill Acklin.

                          Motion carried


2          Confirmation of agenda



Moved (Mr Phil Dowsett/Cr Cherry Lucas):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried


3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Peter Smith advised of two changes to the register of interest: 1) he is no longer Trustee and Secretary of the Dunedin East Rotary Charitable Trust 2) his change in role with the Otago Settlers Association from Chairperson to that of Past President.



Moved (Mr Phil Dowsett/Cr Kevin Gilbert):

That the Board:


a)     Amends the Elected or Independent Members' Interest Register; and

b)     Amends the proposed management plan for Elected or Independent Members' Interests.

                          Motion carried


4          Toitū Otago Settlers Museum Activity Report


Cam McCracken, Director – DPAG, Toitu, Lan Yuan and Olveston) spoke to the report and responded to questions.



Moved (Mr Phil Dowsett/Mrs Susan Schweigman):

That the Board:


Notes the Toitū Otago Settlers Museum Activity Report for the period 1 July 2022

to 31 March 2023. 


             Motion carried


5          Meeting Schedule 2023


The meeting schedule for the 2023 year (17 May, 23 August and 22 November) was tabled for discussion. Members noted that the Board would normally meet quarterly but that appointments for the 2022-2025 triennium were not able to be finalised until April 2023.


It was advised that the meeting schedule for 2024 would be on a quarterly basis.



Moved (Mr Phil Dowsett/Cr Kevin Gilbert):

That the Committee:


Agrees the Meeting Schedule for 2023.

Motion carried


The meeting concluded at 10:15 am.