Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitāne Hall, Coast Road, Karitāne on Wednesday 17 May 2023, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Andy Barratt
Members	Sonya Billyard	Mark Brown
	Chris McBride	Cr Jim O'Malley
	Geraldine Tait

IN ATTENDANCE

Mike Cartwright (Acting Head People and Capability)

Governance Support Officer                  Rebecca Murray

1          Public Forum

1.1       Policing Matters

Constable Olivia Winbush, New Zealand Police was unable to attend the meeting.

1.2       Dust suppression of Henry Street

Nick Oldham addressed the Board regarding dust suppression, vehicle speeds and maintenance on Henry Street and responded to members’ questions.

1.3       Waiputai Trust

Samantha Ashdown from the Waiputai Trust addressed the Board regarding their funding application, provided an overview of the project and responded to members’ questions.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Extends Public Forum.

Motion carried

1.4       Jones Road, Evansdale

Lionel Gavin addressed the Board regarding surface issues with Jones Road, Evansdale.  He advised that these had been present for some time and were a real safety issue.  Mr Gavin advised there were three main issues, communication, remedial work and ongoing maintenance.  Mr Gavin responded to members’ questions.

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Alasdair Morrison/Geraldine Tait): That the Board: Confirms the agenda without addition or alteration Motion carried (WCCB/2023/025)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Sonya Billyard updated her register of interest with removing Secretary of the East Otago Events Centre.

Mark Brown updated his register of interest with removing member of the Blueskin New Committee.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2023/026)

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 5 April 2023
	Moved (Andy Barratt/Cr Jim O'Malley): That the Board: Confirms the Waikouaiti Coast Community Board meeting held on 05 April 2023 as a correct record. Motion carried (WCCB/2023/027)

Part A Reports

6          Funding Applications
	A report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.  Waiputai Trust requested $375.00 towards running three ‘Computer Learning Clinics’. Geraldine Tait withdrew from this item.
	Moved (Andy Barratt/Mark Brown): That the Board: Approves the funding application from the Waiputai Trust for $375.00 towards running three ‘Computer Learning Clinics’. Motion carried (WCCB/2023/028)

7          Governance Support Officer's Report
	A report informed the Board on activities relevant to the Board’s area.
	Moved (Alasdair Morrison/Andy Barratt): That the Board: a)     Notes the Governance Support Officer’s Report. b)     Ratifies the Waikouaiti Coast Community Board’s submission to the draft DCC Annual Plan 2023/24 retrospectively. c)     Ratifies the Waikouaiti Coast Community Board’s submission to the draft ORC Annual Plan 2023/24 retrospectively. Motion carried (WCCB/2023/029)

8          Community Plan
	There were no changes to the Board’s Community Plan.

9          Board Representation and Roles
	Board members provided an update on activities, which included: Cycleways Geraldine Tait and Andy Barratt advised that the feasibility study was due to be released 29 May to the Board and stakeholders. Freedom Camping Alasdair Morrison advised that the freedom camping season was over and reasonably trouble free. Keep Dunedin Beautiful Geraldine Tait attended a meeting recently and noted that the advertising for a co-ordinator was underway. Moana Gow Swimming Pool Committee Andy Barratt advised a plaque in recognition of the late Tony Parata’s mahi was displayed at the pool. OneCoast Recycling Geraldine Tait advised that the group had held another successful clothing sale at the East Otago Events Centre and that the group now had two part time staff members.  Andy Barratt advised that there were issues with available parking space on site. Community Engagement Sonya Billyard and Andy Barratt advised that the Board newsletter had been well received in the community.
	Moved (Alasdair Morrison/Sonya Billyard): That the Board: Notes the Board Updates. Motion carried (WCCB/2023/030)

10        Chairperson's Report
	A verbal update was provided by the Chairperson, which included: Civil Defence Emergency Management Buses Karitāne bus shelter Karitāne harbour Discretionary fund Chair and Deputy Chair meeting 2024 Surf Lifesaving Nationals at Waikouaiti Rabbit Control Waikouaiti Lagoon Collins Street drain and safety East Otago Blokes Shed Future Development Strategy public meeting Waka Kotahi discussion on speed restriction for the main road Waikouaiti ORC Site-Led Programme Vegetation control Beach Street public meeting
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Notes the Chairperson’s update. Motion carried (WCCB/2023/031)

11        Councillor's Update
	Councillor Jim O’Malley provided an update on items of interest to the Board, which included: Annual Plan deliberations
	Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: Notes the Council Activities Update. Motion carried (WCCB/2023/032)

12        Items for Consideration by the Chair
	There were no items for consideration by the Chair.

The meeting concluded at 7.42 pm.

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CHAIRPERSON