West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 10 May 2023, commencing at 5.30 pm
PRESENT
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Chairperson |
Angela McErlane |
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Deputy Chairperson |
Kristina Goldsmith |
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Members |
Barbara Anderson |
Duncan Eddy |
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Jarrod Hodson |
Cr Mandy Mayhem |
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Wayne Sefton |
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IN ATTENDANCE |
David Ward (Group Manager 3 Waters) |
Governance Support Officer Clare Sullivan
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1.1 Public Forum Jennifer Lawn
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Jennifer Lawn, from The Halo Project, spoke to the board and gave an update on the Halo Project. |
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1.2 Public Forum Melanie Button
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Melanie Button, a scholarship funding recipient, addressed the board and reported back on the funding she received recently and the event she attended. |
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Jill Jackman spoke to the board and presented a petition requesting that Borlases Corner be established as an open space/community garden. |
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1.5 Public Forum Caro Timms
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Caro Timms, Club Secretary Harbourside Football, spoke to the board regarding their funding application. |
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1.6 Public Forum Jacque Ruston
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Jacque Ruston, spoke to the board regarding a request for part of Centennial Park bordering SH88 to be fenced and the management of the park. |
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1.7 Public Forum John Davis
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John Davis, from the Aramoana League addressed the board regarding on going issues in Aramoana. |
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Moved (Ange McErlane/Kristina Goldsmith): That the Board:
Confirms the agenda with the addition of consideration of a funding application from Harbourside Football Club.
Motion carried (WHCB/2023/028) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Wayne Sefton declared an interest in the Dunedin Returned Services Association.
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Moved (Ange McErlane/Duncan Eddy): That the Board:
a) Amends the Elected Members' Interest Register; and b) Amends the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2023/029) |
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The Board considered an application from the Port Chalmers Foundry Society for $2,000.00towards an art project with schools in the West Harbour to culminate in an exhibition at a gallery in Port Chalmers.
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Moved (Barbara Anderson/Duncan Eddy): That the Board:
Approves the funding request from the Port Chalmers Foundry Society for $1,919.05 towards the art project with schools in the West Harbour area. Motion carried (WHCB/2023/032) |
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6 Funding Application – Harbourside football club |
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The Board considered an application from Harbourside Football Club for $1,404.84 for the replacement of Junior Uniform Replacement. The Board noted that as a result of its previous decision, no money remains in the fund for the 2022/23 financial year. The Board encouraged the applicant to seek funding from another local provider and if that was not successful to reapply for funding in the 2023/24 financial year. |
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A report from Civic provided an update on the following issues which included:
· Funding update · Board presentation to Civic Affairs · Change to recycling and rubbish collection day for Ravensbourne and Maia · Consultation open on Logan Park Management Plan · Ratification of submissions |
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Moved (Ange McErlane/Barbara Anderson): That the Board:
a) Notes the Governance Support Officer’s Report. Motion carried (WHCB/2023/033)
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Moved (Ange McErlane/Barbara Anderson): That the Board: b) Ratifies the Board’s submission to the 2023/24 Dunedin City Council draft Annual Plan. Division The Board voted by division:
For: Barbara Anderson, Duncan Eddy, Kristina Goldsmith, Jarrod Hodson, Ange McErlane and Wayne Sefton (6). Against: Nil Abstained: Cr Mandy Mayhem (1).
The division was declared CARRIED by 6 votes to 0
Motion carried (WHCB/2023/034)
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Moved (Ange McErlane/Barbara Anderson): That the Board: c) Ratifies the Board’s submission to the 2023/24 Otago Regional Council draft Annual Plan. Motion carried (WHCB/2023/035) |
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Moved (Angela McErlane/Kristina Goldsmith): That the Board: Adjourns the meeting.
Motion carried (WHCB/2023/036)
The meeting adjourned at 7.06 pm and reconvened at 7.08 pm. |
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The Board will discuss its Community Plan 2022-23 and note any changes at a future meeting.
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Port Noise Liaison Committee Kristina Goldsmith advised there was no update. Ravensbourne Liaison including Ravensdown Community Liaison Group
Jarrod Hodson advised that Waka Kotahi are seeking feedback from people in the Adderley Street area. He commented that the footpaths on Manapouri and Totara Streets are almost completed.
Keep Dunedin Beautiful
Barbara Anderson advised Keep Dunedin Beautiful met, the Board noted it would be good to put forward a project to recognise former Board Chair, Jan Tucker, and her many years of service to the West Harbour community.
Otago Access Radio
Barbara Anderson provided an update on the topics that she spoke on. She will share the link to the programme.
Aramoana Liaison
Barbara Anderson noted the points raised by the Aramoana League in the public forum.
Infrastructure Liaison
Kristina Goldsmith and Ange McErlane advised there was no update
Long Beach and Pūrākaunui Amenities Society
Duncan Eddy advised that Port Otago donated an AED to the Long Beach Hall. Both groups were encouraged to engage in the Annual Plan submission process.
West Harbour Emergency Response Group
Ange McErlane advised there was no update
Policing Matters
Wayne Sefton commented on policing in the West Harbour area and sought a letter to the Police supporting the retention of a permanent Police presence in West Harbour.
Community Awards and Scholarships
Duncan Eddy and Kristina Goldsmith advised there was no update
Social Media
Duncan Eddy noted a variety of posts had been made on social media on behalf of the board
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Moved (Ange McErlane/Kristina Goldsmith): That the Board:
Notes the Board updates Motion carried (WHCB/2023/037) |
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The Chairperson provided an update on matters of interest which included: · A discussion on matters the Chair will raise to raise at the Civic Affairs Committee on 16 May. · Shared Path update, that there will be an official opening of the Shared Path organised by Waka Kotahi and that the Board could host a community event in Spring. · Centennial Gardens, an approach has been made to relocate the two plaques commemorating the fallen in World Wars from Centennial Gardens to Chalmers Place. Advice will be sought from the Department of Internal Affairs and the Returned Services Association before any further action is taken. · The Board agreed to hold a workshop to discuss the Community Plan on 7 June, which would then be considered at a future board meeting.
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Moved (Ange McErlane/Kristina Goldsmith): That the Board:
Notes the Chairperson’s Report and host a celebration of the Shared Path in spring for the community. Motion carried (WHCB/2023/038) with Barbara Anderson abstaining. |
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Councillor Mandy Mayhem provided an update on matters of interest which included: · The Council hearings and deliberation process on the 2023/24 Annual Plan · Council is beginning a programme of work to prepare for the next 10 year plan · Consultation is underway on the Future Development Strategy · Consultation is also underway on a proposed management plan for Logan Park
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Moved (Ange McErlane/Duncan Eddy): That the Board:
Notes the Councillor’s Update. Motion carried (WHCB/2023/039) |
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In accordance with Standing Order 26.1, a Notice of Motion was received from Barbara Anderson. Barbara Anderson spoke to her Notice of Motion which was then considered by the Board. |
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Moved (Barbara Anderson/Kristina Goldsmith): That the Board: Agrees to hold a workshop and organise a celebration of the Shared Pathway opening for West Harbour Residents. Motion carried (WHCB/2023/040) |
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There were no items for consideration by the Chairperson.
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The meeting concluded at 8.45 pm
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CHAIRPERSON