Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 25 July 2023, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Sophie Barker

 

 

Members

Cr Bill Acklin

Cr David Benson-Pope

 

Cr Christine Garey

Cr Kevin Gilbert

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Cherry Lucas

Cr Mandy Mayhem

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Brent Weatherall

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Claire Austin (General Manager Customer and Regulatory), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), John Christie (Manager Enterprise Dunedin), Louise van de Vlierd (Manager Visitor Centre) and Clare Sullivan (Principal Committee Advisor).

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

The meeting opened with a prayer from Sean Toomey on behalf of the local Catholic Community.  Mercy Parish. 

2          Public Forum

2.1       Zero Carbon Plan

Jenn Shulzitski spoke on the zero carbon plan, climate change and initiatives that would have more impact on achieving the 2030 goal than recycling which was No. 60 on the list of solutions.

 

 

2.2       350 Aotearoa

Nicola Campbell and Kate Kirkwood spoke on behalf of 350 Ōtepoti on climate change and initiatives which could be undertaken by Council to work towards their goal to reduce carbon emissions.

 

Ms Campbell and Ms Kirkwood responded to questions.

 

2.3       Parking

Hazel Salter and Karen Anderson spoke on behalf of the  Dunedin Area Citizens Association on concerns they had with parking in Dunedin.

 

3          Apologies

             Moved (Mayor Jules Radich/Cr Sophie Barker):

             That the Council:

 

             Accepts the apologies from Crs Carmen Houlahan, Steve Walker and Andrew Whiley         for absence and from Cr Kevin Gilbert for early departure.

 

             Motion carried (CNL/2023/165)

 

Cr Benson-Pope left the meeting at 10.24 am

 

ACKNOWLEDGEMENT OF COMMUNITY BOARD MEMBER

 

The Mayor acknowledged the recent passing of Brian Miller, a member of the Mosgiel Taieri Community Board and spoke of his strong community advocacy.

 

Mr Radich thanked Mr Miller for his service and extended condolences and sympathy to Mr Miller’s family, friends and those who knew him.

 

4          Confirmation of agenda

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried (CNL/2023/166)

 

Cr David Benson-Pope returned to the meeting at 10.26 am.

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

 

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the proposed management plan for the Executive Leadership Team’s              Interests

 

Motion carried (CNL/2023/167)

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 27 June 2023

 

Moved (Mayor Jules Radich/Cr Brent Weatherall):

That the Council:

 

a)         Confirms the public part of the minutes of the Ordinary Council meeting held on 27 June 2023 as a correct record.

Motion carried (CNL/2023/168)

  

Reports

7          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the implementations of resolutions made at Council meetings. 

 

 

The Chief Executive Officer (Sandy Graham) responded to questions.  

 

 

Moved (Mayor Jules Radich/Cr Kevin Gilbert):

That the Council:

 

 

a)         Notes the Open and Completed Actions from resolutions of Council meetings as attached.

Motion carried (CNL/2023/169)

 

8          Forward Work Programme for Council - July 2023

 

A report from Civic provided the updated forward work programme for the 2022-2023 year. 

 

 

The Chief Executive Officer (Sandy Graham) responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Bill Acklin):

That the Council:

 

a)     Notes the updated Council forward work programme.

Motion carried (CNL/2023/170)

 

9          DCC submission on the Draft Tourism Environment Action Plan 2023

 

A report from Enterprise Dunedin sought Council approval for a Dunedin City Council submission on the Draft Tourism Environment Action Plan.

 

The Manager Enterprise Dunedin (John Christie) and Manager Visitor Centre (Louise van de Vlierd) spoke to the report and responded to questions.

 

Moved (Mayor Jules Radich/Cr Marie Laufiso):

 

That the Council:

 

             Adjourns the meeting for 5 minutes.

 

Motion carried

 

The meeting adjourned at 10.35 am and reconvened at 10.40 am.

 

 

Moved (Cr Sophie Barker/Cr Kevin Gilbert):

That the Council:

 

a)              Approves the draft submission, with the following amendments, to the Ministry of Business, Innovation and Employment on the Draft Tourism Environment Action Plan.  

 

- Add to paragraph 11 “that Council strongly supports the scaling of inter-regional passenger transport.”

- Add to paragraph 15 “and advocates for the creation of a Ministry of Tourism with appropriate funding.”

b)        Authorises the Chief Executive to make any minor editorial changes to the submission.

Motion carried (CNL/2023/171) with Cr Lee Vandervis recording his vote against

 

10        LGNZ Annual General Meeting Remits

 

A report from Civic noted that the Local Government New Zealand 2022 Annual General Meeting would be held on Wednesday 26 July 2023, in Christchurch.  

At the meeting, there would be consideration given to 11 remits that have been submitted by local authorities.  The Council needed to determine which (if any) of the remits it wished to support.  The DCC delegate would vote on DCC’s behalf on each remit. 

 

The Chief Executive Officer (Sandy Graham) and Principal Policy Advisor (Clare Sullivan) spoke to the report and responded to questions on the remits.

 

 

Moved (Cr Sophie Barker/Cr Jim O'Malley):

That the Council:

 

a)              Delegates to the voting delegate (the Mayor) the authority to determine the DCC’s voting position for the remits submitted to the LGNZ AGM in line with Council policy as appropriate.

Moved (Mayor Jules Radich/Cr Marie Laufiso):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

The meeting adjourned at 11.17 am and reconvened at 11.27 am.

 

 

An amendment was moved (Cr David Benson-Pope/Cr Cherry Lucas):

That the Council:

Amends the resolution to read:

That the Council:

a)              Delegates to the voting delegate (the Mayor) the authority to determine the DCC’s voting position for the remits submitted to the LGNZ AGM where there was no Council policy or direction in place.

Division

The Council voted by division

 

For:                 Crs David Benson-Pope, Christine Garey and Marie Laufiso (3).

Against:         Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (9).

Abstained:   Nil

 

The division was declared LOST by 3 votes to 9

 

 

The substantive motion was then put:

 

Moved (Cr Sophie Barker/Cr Jim O'Malley):

That the Council:

a)              Delegates to the voting delegate (the Mayor) the authority to determine the DCC’s voting position for the remits submitted to the LGNZ AGM in line with Council policy as appropriate.

 Motion carried (CNL/2023/172)

 

11        Dunedin City Holdings Limited Share Capital

 

A report from the Executive Leadership Team advised that the current DCC Group borrowing arrangements required the level of Dunedin City Holdings Limited uncalled share capital to be greater than DCC Group debt.

The report sought approval to increase the uncalled capital from the current $1.200 billion to $1.600 billion. That level of uncalled capital aligned with the forecast group debt as at 30 June 2026 as set out in the approved 2023/2024 Statement of Intent for Dunedin City Holdings Limited.

 

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Brent Weatherall):

That the Council:

 

a)         Approves the required increase in share capital of Dunedin City Holdings Limited to provide $1.600 billion of uncalled capital.

b)        Authorises the Dunedin City Council to execute the required shareholder resolution(s) and associated documents to achieve the increase in share capital noted in (a).

c)        Notes that this level of uncalled capital aligned with the forecast group debt as at 30 June 2026 as set out in the approved 2023/2024 Statement of Intent for Dunedin City Holdings Limited.

 

             Motion carried (CNL/2023/173) with Cr Lee Vandervis recording his vote against

 

 

12        Appointment of Hearing Panel for Speed Management Plan

 

A report from the Chairperson, Hearings Committee advised that a Draft Dunedin Speed Management Plan would be presented to the 15 August 2023 Infrastructure Services Committee, to seek approval to consult on the draft Plan. 

The purpose of the report was to establish a hearing panel to consider all submissions received, hear from those submitters who wished to present, and make recommendations on the Plan to the October 2023 Infrastructure Services Committee.  

 

The Chairperson, Hearings Committee (Cr Jim O’Malley) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Council:

 

a)     Appoints Cr O’Malley (Chair), Cr Lucas, Cr Whiley, with Cr Mayhem and Cr Weatherall as substitutes if needed, to the hearing panel for the Draft Dunedin Speed Management Plan.

Motion carried (CNL/2023/174)

 

13        Proposed Event Road Closures - August and September 2023

 

A report from Transport sought approval for temporary road closure applications relating to the following events:

a)         August Graduation Parade

b)        September Graduation Parade

c)         2023 Emerson’s Dunedin Marathon

 

The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Bill Acklin):

That the Council:

 

a)         Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974):

i)     August Graduation Parade

Dates:

Saturday, 19 August 2023

 

Roads and Times:

From 11.00am to 11.30am:

·    Moray Place, between Lower Stuart and Burlington Streets

From 11.10am to 12.30pm:

·    Moray Place, between George and Upper Stuart Streets

·    Filleul Street, between Moray Place and St Andrew Street

Parade Route from 11.20am to 11.45am:

·    Moray Place, between Burlington and Princes Streets

·    Princes Street, between Moray Place and the Octagon

·    Octagon Central Carriageway

·    George Street, between Octagon to Moray Place

 

Roads will reopen as the Parade clears.

 

ii)    September Graduation Parade

Dates:

Friday, 15 September 2023

 

Roads and Times:

From 10.30am to 11.00am:

·    Moray Place, between Lower Stuart and Burlington Streets

From 10.40am to 12.00pm:

·    Moray Place, between George and Upper Stuart Streets

·    Filleul Street, between Moray Place and St Andrew Street

Parade Route from 10.50am to 11.15:

·    Moray Place, between Burlington and Princes Streets

·    Princes Street, between Moray Place and the Octagon

·    Octagon Central Carriageway

·    George Street, between Octagon to Moray Place

Roads will reopen as the Parade clears.

 

iii)  2023 Emerson’s Dunedin Marathon

Date:

Saturday, 9 September 2023 to Sunday, 10 September 2023

 

Roads and Times:

From 6:00pm, Saturday 9th September to 3:00pm Sunday 10th September:

·  Ward Street overbridge (Emersons side on and off ramp)

From 8.45am to 1.00pm, Sunday 10th September:

·    Portobello Road, from Shore Street to Marne Street

·    Fryatt and Wickliffe Streets, full length

From 9.00am to 1.00pm, Sunday 10th September:

·    Kitchener and Birch Streets, full length

·    Anzac Avenue, from Union Street East to Butts Road

·    Logan Park Drive, full length

 

Motion carried (CNL/2023/175)

        

 

Resolution to exclude the public

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 27 June 2023 - Public Excluded

 

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Confidential Council Forward Work Programme - July 2023

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  LGNZ Annual General Meeting Election for Officeholders

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Property Update - Inner City Site

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential to protect Council's position in respect of the negotiations for a proposed property sale..

C6  Potential Property Upgrade

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C7  Property Update - Midland Street

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2023/176)

 

The meeting adjourned at 11.56 am and moved into confidential.

The meeting ended at 2.16 pm.

 

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..............................................

MAYOR