Grants Subcommittee

Major Community and Premier Events

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 18 July 2023, commencing at 9.31 am

 

PRESENT

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Bill Acklin

 

Members

Cr Sophie Barker

Cr Cherry Lucas

 

Alister Robinson

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Kat McNamara (Financial Analyst), Penny Neilson (Enterprise Dunedin Marketing Coordinator), Dan Hendra (Team Leader Events), Tammy Jackman (Events and Special Projects Coordinator) and Clare Sullivan (Principal Committee Advisor)

 

Governance Support Officer                  Rebecca Murray

 

 

1          karakia timatanga    

Cr Marie Laufiso opened the meeting with a karakia timatanga.

 

2          Apologies

Apologies were received from Adam Keane, Cr Mandy Mayhem and Cr Andrew Whiley.

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Accepts the apologies from Adam Keane, Cr Mandy Mayhem and Cr Andrew Whiley.

 

Motion carried (GS/2023/040)

 

 

3          Confirmation of agenda

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (GS/2023/041)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2023/042)

 

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 13 December 2022

 

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

 

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 13 December 2022 as a correct record.

Motion carried (GS/2023/043)

 

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee meeting - 13 December 2022 - Public Excluded

S7(2)(c)(ii)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

 

.

 

C2  Major Community and Premier Events Grants 2023/24

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (GS/2023/044)

 

 

The meeting went into non-public at 9.38 am and concluded at 11.48 am.

 

 

 

..............................................

CHAIRPERSON