Grants Subcommittee

City Service City Project

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 19 July 2023, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Bill Acklin

 

Members

Cr Sophie Barker

Adam Keane

 

Cr Cherry Lucas

Jonathan Usher

 

 

IN ATTENDANCE

Jeanette Wikaira (Manahautū – General Manager Māori, Partnerships and Policy), Simon Pickford (General Manager Community Services), Wai Piggott (Financial Analyst), Lisa Wilkie (Team Leader Creative Partnerships), Amie Taua (Creative Partnerships Advisor), Mai Tamimi (Team Leader Community Development), Margo Reid (Community Advisor) and Mere Taana-Jouanides (Community Advisor)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Karakia timatanga

Adam Keane opened the meeting with a karakia timatanga.

 

2        Apologies

Apologies were received from Hannah Molloy, Anna Parker, Cr Mandy Mayhem and Cr Andrew Whiley.

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Accepts the apologies from Hannah Molloy, Anna Parker, Cr Mandy Mayhem and Cr Andrew Whiley.

 

Motion carried (GS/2023/040)

 

 

3          Confirmation of agenda

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Confirms the agenda with the following alteration:

 

Following Item 5 Confirmation of Minutes, the meeting will go into non-public for members to consider the requests from the Dunedin Multi-Cultural Council.

 

Motion carried (GS/2023/041)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Adam Keane updated their register of interest with the addition of employee of Te Whatu Ora.

 

 

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

 

a)         Amends the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2023/042)

 

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 10 May 2023

 

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

 

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 10 May 2023 as a correct record.

Motion carried (GS/2023/043)

 

 

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

Grounds:     S48(1)(a) - The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Reason:           S7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

Grounds:     S48(1)(a) - The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Reason:           S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (GS/2023/044)

 

The meeting went into non-public at 9.34 am.

 

The meeting went back into public at 10.39 am.

 

Moved (Cr Marie Laufiso/Adam Keane):

That the Subcommittee:

 

Adjourns the meeting until 10.50 am.

 

Motion carried

 

The meeting adjourned from 10.40 am and reconvened at 10.54 am.

 

Part A Reports

6          City Service City Project Grants

 

The report presented the applications received for City Service City Project Grants 2023/24.

ARTS AND CULTURE

The Team Leader Creative Partnerships (Lisa Wilkie) and Creative Partnerships Advisor (Amie Taua) spoke to the Arts and Culture applications and responded to members’ questions.

 

Cr Marie Laufiso declared a conflict of interest with Item 5 - Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Incorporated) and withdrew from this item.

 

 

 

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Subcommittee:

 

Declines the following funding application:

10

Dunedin Midwinter Celebrations

 

Motion carried (GS/2023/045)

 

 

 

Moved (Adam Keane/Cr Sophie Barker):

That the Subcommittee:

 

Approves the following funding:

3

Connections Education and Development Trust (Studio2) (Connections Studio Account)

$10,000.00

 

Motion carried (GS/2023/046)

 

 

 

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

 

Adjourns the meeting until 11.30 am.

 

Motion carried

 

 

 

The meeting adjourned at 11.25 am and reconvened at 11.30 am.

 

 

 

Cr Marie Laufiso withdrew from this item.

 

Cr Bill Acklin chaired the meeting.

 

 

 

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following funding:

5

Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Incorporated)

$88,122.00

Motion carried (GS/2023/047)

 

Cr Marie Laufiso returned to the meeting and resumed the chair.

 

 

 

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following funding:

1

Blue Oyster Arts Trust

$18,928.00

2

City Choir Dunedin (Dunedin Choral Society) (Dunedin Choral Society t/a City Choir Dunedin)

$10,000.00

4

Dance Ōtepoti

$15,000.00

6

Dunedin Collaborative Theatre Trust

$20,000.00

7

Dunedin Designed Inc

$1,000.00

8

Dunedin Fringe Arts Trust

$20,000.00

9

Dunedin Jazz Foundation

$15,000.00

11

Mayfair Theatre Charitable Trust

$10,000.00

12

Opera Otago (The Dunedin Opera Company Inc.)

$6,000.00

13

Prospect Park Productions

$17,500.00

 

Motion carried (GS/2023/048)

 

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Adjourns the meeting until 11.45 am.

 

Motion carried

 

 

 

The meeting adjourned at 11.37 am and reconvened at 11.44 am.

 

 

 

SOCIAL WELLBEING

The Team Leader Community Development (Mai Tamimi) and Community Advisors (Margo Reid and Mere Taana-Jouanides) spoke to the Social Wellbeing applications and responded to members’ questions.

 

Cr Sophie Barker declared a conflict of interest with Item 16 - Disabled Persons Assembly New Zealand Inc and withdrew from this item.

 

Jonathan Usher declared a conflict of interest with Item 14 - Age Concern Otago and Item 25 - Victim Support Dunedin (NZ Council of Victim Support Groups Inc) and withdrew from these items.

 

 

 

Cr Sophie Barker withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Declines the following funding application:

16

Disabled Persons Assembly New Zealand Inc

 

Motion carried (GS/2023/049)

 

 

 

Cr Sophie Barker returned to the meeting.

 

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Declines the following funding application:

26

Village Agrarians Charitable Trust

Motion carried (GS/2023/050)

 

Jonathan Usher withdrew from these items.

 

 

 

Moved (Cr Bill Acklin/Adam Keane):

That the Subcommittee:

 

Approves the funding as follows:

14

Age Concern Otago

$27,900.00

25

Victim Support Dunedin (NZ Council of Victim Support Groups Inc)

$13,000.00

Motion carried (GS/2023/051)

 

 

 

Moved (Cr Sophie Barker/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

18

Dunedin Night Shelter Trust (Dunedin Night Shelter)

$13,751.00

Motion carried (GS/2023/052)

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

15

Citizens Advice Bureau Dunedin

$25,000.00

17

Dunedin Community Accounting Trust (DCA) (Dunedin Community Accounting)

$7,000.00

19

KiwiHarvest Ltd

$11,099.00

20

Ko Ngā Rourou Manaaki

$10,800.00

21

Landscapte Connections Trust (Operating as The Halo Project) (The Landscape Connections Trust - Source to Sea)

$25,000.00

22

Methodist Mission Southern

$13,000.00

23

The Dunedin Community House Inc

$30,000.00

24

The Hills Radio Trust

$25,000.00

27

Volunteer South Trust/Kaituao o te Taitonga (Operational  - Service)

$25,000.00

28

Volunteer South Trust/Kaituao o te Taitonga (Fesability Study - Project)

$5,000.00

 

Motion carried (GS/2023/053)

 

7          Karakia Whakamutunga

 

Adam Keane closed the meeting with a Karakia Whakamutunga.

 

 

The meeting concluded at 12.00 pm.

 

 

 

..............................................

CHAIRPERSON