Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 29 August 2023, commencing at 10.00 am
PRESENT
Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Sophie Barker |
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Members |
Cr David Benson-Pope |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Cr Jim O'Malley |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Brent Weatherall |
Cr Andrew Whiley |
IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Jeanette Wikaira (Acting General Manager Community Services), Claire Austin (General Manager Customer and Regulatory), Simon Drew (General Manager Infrastructure and Development), John Christie (Manager Enterprise Dunedin) and Clare Sullivan (Principal Committee Advisor). |
Governance Support Officer Lynne Adamson
The Mayor opened the meeting with a Karakia – The City Of Light
Diane Bellamy , member of the Dunedin Interfaith Council and the Anglican Church opened the meeting with a prayer.
2.1 Doctors Point Beach and Doctors Point Road, Waitati
Diana Struthers spoke on issues relating to Doctors Point Beach and Doctors Point Road, Waitati which included the increase in traffic, careless driving, visitors, overnight campers, damage caused to the beach and danger to pedestrians. She commented she would like DCC to review the signage on Doctors Point Road and enforce the Reserves and Beaches bylaw at Doctors Point Beach.
Cr Christine Garey entered the meeting at 10.05 am.
Ms Struthers responded to questions.
2.2 DCC Compensation and relief for shops affected by the roadworks on George Street.
Mr Ashkon Ashraf advised he had opened a shop on George Street four months ago and spoke of the disruption to his business caused by the roadworks. He requested help either by compensation or a marketing campaign to help the business stay afloat.
Mr Ashraf responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Accepts the apologies from Crs Bill Acklin, Carmen Houlahan and Marie Laufiso for absence and from Cr Christine Garey for lateness.
Motion carried (CNL/2023/185) |
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Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council:
Confirms the agenda with the deletion of Item 9 – Draft Zero Carbon Plan 2030, noting that this report would be presented to the 25 September 2023 Council meeting.
Motion carried (CNL/2023/186) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Teams’ interests. Motion carried (CNL/2023/187) |
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Confirms the public part of the minutes of the Ordinary Council meeting held on 25 July 2023 as a correct record. Motion carried (CNL/2023/188) |
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A report from Civic provided the updated forward work programme for the 2023-2024 year. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
a) Notes the updated Council forward work programme. Motion carried (CNL/2023/190) |
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This item was moved to a later Council meeting. |
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A report from Transport presented the draft Speed Management Plan (SMP) for public consultation. The report noted that the SMP proposed speed limit changes to rural roads, rural settlements and selected urban areas within Dunedin City had been developed in accordance with the guidance and recommendations set out in the Waka Kotahi NZ Transport Agency’s Speed Management Guide Road to Zero edition. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Council:
a) Notes the draft Speed Management Plan for consultation from 1 - 21 September 2023. b) Authorises the Chief Executive to make any minor editorial changes to the draft Speed Management Plan if required.
Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (11). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 11 votes to 1
Motion carried (CNL/2023/191) |
11 Governance options for stage two of the Future Development Strategy; Submissions and Hearing Process |
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A report from City Development noted that the National Policy Statement on Urban Development required the Dunedin City Council (DCC) and Otago Regional Council (ORC) to jointly prepare and approve a Future Development Strategy (FDS) for Dunedin by mid-2024. The report noted that the ORC had considered a similar report at its Council meeting on 23 August 2023 and resolved that decisions on submissions and the approval of the final Future Development Strategy was delegated to a Joint Hearings Panel. The ORC also resolved that the Joint Hearing Panel comprised of an independent Chair, two elected members from each of ORC and DCC, and up to two mana whenua recommended appointment/s. |
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The General Manager Infrastructure and Development (Simon Drew) and City Development Manager (Dr Anna Johnson) spoke to the report and responded to questions.
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Cr Christine Garey left the meeting at 11.19 am and returned at 11.22 am.
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Moved (Cr Sophie Barker/Mayor Jules Radich): That the Council:
a) Approves decisions on submissions and the approval of the final Future Development Strategy was delegated to a Joint Hearings Panel. b) Agrees proportionate membership of a Joint Hearing Panel, made up of an independent Chair with planning expertise, two elected members from each of ORC and DCC and up to two mana whenua recommended appointment/s. c) Notes the timeframe for formal consultation on the draft FDS in early 2024.
Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (11). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 11 votes to 1
Motion carried (CNL/2023/192) |
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A report from Customer and Regulatory advised that the implementation of the Food Act 2014 had removed the need for both the Food Grading Bylaw 2016 and the Food Grading Policy. |
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The General Manager Customer and Regulatory (Claire Austin) and Manager Compliance Solutions (Ros MacGill) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Council:
a) Determines that the Food Grading Bylaw was no longer the most appropriate way to address any issues of food safety in Dunedin food premises. b) Determines that the revocation would not have a significant impact on the public. c) Revokes the Food Grading Bylaw 2016 from 1 January 2024. d) Notes that the Food Grading Policy would also become revoked from 1 January 2024. Motion carried (CNL/2023/193) |
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A report from Transport sought approval for temporary road closures for the John McGlashan School Fete to be held on Saturday 9 September 2023. |
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Moved (Cr Lee Vandervis/Cr David Benson-Pope): That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974): i) John McGlashan School Fete Dates and Times: Saturday 9 September 2023, from 7.30am to 3.30pm
Roads: · Pilkington Street from Balmacewen Road to Passmore Crescent
Motion carried (CNL/2023/194) |
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A report from Events and Community Development advised that the Dunedin (New Zealand) Masters Games Trust sought a continuation of exemption status from being a Council Controlled Organisation in accordance with s7(3) Local Government Act 2002. |
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The General Manager Community Services (Acting) (Jeanette Wikaira) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.
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Moved (Cr Andrew Whiley/Cr Lee Vandervis): That the Council:
a) Approves the exemption of the Dunedin (New Zealand) Masters Games Trust from the requirements of being a Council Controlled Organisation in accordance with s7(3) Local Government Act 2002. Motion carried (CNL/2023/195) |
Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (CNL/2023/196) |
The meeting moved into confidential at 11.52 am and concluded at 2.24 pm.
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MAYOR