Customer & Regulatory Committee

MINUTES

Minutes of an ordinary meeting of the Customer & Regulatory Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 7 August 2023, commencing at 10.00 am

PRESENT

Chairperson	Cr Carmen Houlahan
Deputy Chairperson	Cr Andrew Whiley
Members	Cr Bill Acklin	Cr Christine Garey
	Cr Sophie Barker	Cr Marie Laufiso
	Cr Kevin Gilbert	Cr Mandy Mayhem
	Cr Cherry Lucas	Mayor Jules Radich
	Cr Jim O'Malley	Cr Brent Weatherall

IN ATTENDANCE

Rob West (Acting Chief Executive Officer), Fraser Ligget (Acting Manager Enterprise Dunedin), Claire Austin (General Manager Customer and Regulatory), Paul Henderson (Building Services Manager), Ros MacGill (Manager Compliance Solutions, Hayley Browne (Customer Services Manager), Alan Worthington (Resource Consents Manager) and Neil McLeod (Principal Advisor Building Solutions), Clare Sullivan (Principal Committee Advisor)

Governance Support Officer                  Jennifer Lapham

1          Opening

The meeting was opened with a karakia timatanga.

2          Public Forum

2.1       Public Forum – Kate McElroy

Ms Kate McElroy spoke to the Committee regarding the Keeping of Animals Bylaw 2022 in particular clauses 6.1, 6.2 and 6.3 with reference to cats.  She asked that the definition of nuisance be amended to add a point that if an animal is causing harm on other properties it should be required to be contained on the owners property.

3          Apologies

             Apologies were received from Cr Benson-Pope, Cr Vandervis and Cr Walker.

             Moved (Cr Carmen Houlahan/Cr Bill Acklin):

             That the Committee:

             Accepts the apologies from Cr Benson-Pope, Cr Vandervis and Cr Walker.

             Motion carried (CRC/2023/012)

4          Confirmation of agenda
	Moved (Cr Carmen Houlahan/Cr Andrew Whiley): That the Committee: Confirms the agenda without addition or alteration Motion carried (CRC/2023/013)

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Carmen Houlahan/Cr Andrew Whiley):

That the Committee:

a)         Notes the Elected Members’ Interest Register; and

b)        Confirms the proposed management plan for Elected Members’ Interests.

             Motion carried (CRC/2023/014)

6          Confirmation of Minutes

6.1       Customer & Regulatory Committee meeting - 15 May 2023
	Moved (Cr Carmen Houlahan/Cr Andrew Whiley): That the Committee: Confirms the minutes of the Customer & Regulatory Committee meeting held on 15 May 2023 as a correct record.              Motion carried (CRC/2023/015)

Part A Reports

7          Actions From Resolutions of Customer and Regulatory Committee Meetings
	Moved (Cr Andrew Whiley/Cr Sophie Barker): That the Committee: Notes the Open Actions from resolutions of Customer and Regulatory Committee meetings. Motion carried (CRC/2023/016)

8          Customer and Regulatory Committee Forward Work Programme - March 2023
	Moved (Cr Carmen Houlahan/Cr Mandy Mayhem): That the Committee: a) Notes the Customer and Regulatory Committee forward work programme Motion carried (CRC/2023/017)

9          Issues and Trends Report
	In a report from Customer and Regulatory an Issues and Trends Reports to June 30, 2023 was provided.
	Claire Austin (General Manager Customer and Regulatory, Alan Worthington (Resource Consents Manger), Ros MacGill (Manager Compliance Solutions), Paul Henderson (Building Services Manager) and Hayley Browne (Resource Consents Manager) responded to questions.
	Moved (Cr Carmen Houlahan/Cr Christine Garey): That the Committee: Notes the Issues and Trends Report. Motion carried (CRC/2023/018)

10        Review of Dog Control Bylaw and Dog Control Policy
	In a report from Customer and Regulatory it was recommended that the Customer and Regulatory Committee approves commencement of the review of the Dog Control Bylaw (the Bylaw) and the associated Dog Control Policy (the Policy). Claire Austin (General Manager Customer and Regulatory) and Ros MacGill (Manager Compliance Solutions) spoke to the report and responded to questions.
	Moved (Cr Mandy Mayhem/Cr Andrew Whiley): That the Committee: a)         Notes that the Dog Control Act 1996 requires local authorities to have a policy on dogs and to give effect to that policy with a dog control bylaw. b)        Determines that a bylaw is the most appropriate way to address issues relating to dog control in Dunedin. c)         Approves commencement of the review of the Dog Control Bylaw and Dog Control Policy. Motion carried (CRC/2023/019)

11        Submission to Ministry of Business Innovation and Employment on the Review of the Building Consent System Options Paper
	In a report from Customer and Regulatory approval was sought to submit a submission to the Ministry of Business, Innovation and Employment (MBIE) on its review of the building consent system options paper. Claire Austin (General Manager Customer and Regulatory), Paul Henderson (Building Services Manager), and Neil McLeod (Principal Advisor Building Solutions) spoke to the report and responded to questions. In discussing the submission it was agreed that the Chairperson of the Customer and Regulatory Committee and the Mayor would co-sign the submission.
	Moved (Cr Sophie Barker/Cr Andrew Whiley): That the Committee: a)         Approves the DCC submission, to the Ministry of Business, Innovation and Employment on its review of the building consent system b)        Authorises the Chief Executive to make minor editorial changes to the submission. Motion carried (CRC/2023/020)

12        Items for Consideration by the Chair
	There were no items notified.

13        Karakia Whakamutunga
	The meeting closed with a Karakia Whakamuntunga.

The meeting concluded at 11.26 am

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C H A I R P E R S O N