Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 August 2023, commencing at 10:05 am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Stacey Kokaua-Balfour


Cr Andrew Whiley

Edna Stevenson



Jeanine Benson (Group Manager Transport)


Governance Support Officer                  Lauren Riddle




Paul Pope opened the meeting with a reflection.

1          Public Forum

1.1       Tom Churchill spoke of his concern for road signs that have been placed on Tily Street, Portobello to indicate direction of travel and speed limit. He advised the signs were difficult to navigate for larger vehicles (such as a bus or a fire truck) due to the narrowness of the road.  Mr Churchill also advised his concern that the erosion of the bank between Hanson Street and the Lamlash Bay had worsened and sediment was entering the water.


1.2       Moira Parker and Joanna McDouall, representatives from Seek Weeds and Terminate (SWAT) spoke in support of their funding application to enable purchase of replacement equipment, tools and herbicides to assist in the pest plant removal on the peninsula for the next 3 years. Moira gave a background to the work of the volunteer group to manage native bush on the peninsula.


Moved: Paul Pope/Cr Andrew Whiley


That the Board:

                         Extend Public Forum beyond 30 minutes


                         Motion carried

2          Apologies

Moved (Paul Pope/ Lox Kellas):

That the Board:

            Accept the apology from Cheryl Neill.

            Motion carried


3          Confirmation of agenda



Moved (Paul Pope/Cr Andrew Whiley):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (OPCB/2023/042)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Hoani Langsbury advised two amendments to the register, being:

·        Committee member - ORC Regional Leadership Committee

·        Member of the ORC Site Lead Committee



Moved (Paul Pope/ Edna Stevenson):

That the Board:


a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2023/043)

5          Confirmation of Minutes

5.1       Otago Peninsula Community Board meeting - 22 June 2023


Moved (Paul Pope/ Edna Stevenson):

That the Board:

a)         Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 22 June 2023 as a correct record, with the correction to the spelling of (te Wana) for the Portobello pump track.

Motion carried (OPCB/2023/044)

Part A Reports

6          Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board area.



Te Aka Otakou cycleway – cultural markers

Jeanine Benson (Senior Officer) invited Lox Kellas and Paul Pope to attend as representatives of the Board the site visits for the intended locations as part of the installation plan for the markers.


Speed Management Plan

Discussion was held on the consultation process for submitting on the plan.  Members agreed to workshop the matter outside of the meeting to be able to plan initiatives to consult with the community to ensure submissions made on the Speed Management Plan.


Civic Affairs Committee

Thursday 26 October has been confirmed at the next presentation opportunity by the Board to the Committee.  Discussion was held on the focus of the presentation, and it was agreed the focus would be on the completion of the Peninsula Connection Project road widening (Portobello School section through to Harington Point).



Moved (Paul Pope/ Edna Stevenson):

That the Board:



a)    Delegates the Chairperson to co-ordinate a submission on behalf of the Board to the Speed Management Plan consultation by 22 September 2023.

b)    Agrees a change to the Board’s meeting date from 14 to 28 September 2023.

c)    Notes the Governance Support Officer’s Report.

Motion carried (OPCB/2023/045)


7          Funding Application


Scholarship grants

Paul Pope spoke to the current criteria around scholarships granted by the Board and whether the Board wished to consider a change to the age range, currently set as Y9 to Y13 secondary school pupils.

Members agreed to retain the age category as Year 9 to Year 13 pupils.

After discussion members were in support of:

·    a review of the scholarship criteria

·    a change to a single scholarship of $1,000 per financial year

·    formalised process for applications   


Discussion included a suggestion that applications be received in April each year, shortlisted with the top 3 candidates interviewed by the Board in May or June, and a decision made each July on the successful recipient.

A review of updated guidelines/criteria to be presented to the 2 November 2023 meeting for consideration.


The Board considered a funding application from Save the Otago Peninsula Inc (STOP) for $2,164.00 towards the cost of herbicides and equipment for the Seek Weeds and Terminate (SWAT) group for pest plant control on the Otago Peninsula for the 2022-2025.


Members considered due to the level of funding sought, although covering a 3-year period, that they would prefer to offer a lower grant, with the invitation for an application to be received in the 2024-2025 financial year for consideration.


Moved (Hoani Langsbury/ Lox Kellas):

That the Board:


Approves the funding application from the Save the Otago Peninsula Inc (STOP) of $1,000 to fund the cost of herbicides and equipment for pest plant control on the Otago Peninsula for the 2023-2024 financial year by Seek Weeds and Terminate (SWAT) group.

Motion carried (OPCB/2023/046)


8          Community Plan


The Board confirmed the request for an updated copy of the Community Plan to be circulated to members for discussion/update at the September meeting.


9          Board Updates


Keep Dunedin Beautiful

No update was provided from Keep Dunedin Beautiful.


Lox Kellas showed members a photo taken of the rubbish collected by his wife on a 1km walk around Portobello, which amounted to 1.4kg of rubbish.


Members supported a volunteer rubbish collection as part of the “Clean Up NZ Week” by Keep Dunedin Beautiful the week 16-22 September. 


Litter Libraries

Paul Pope spoke to the meeting of his idea to establish “Litter Libraries” at beaches/reserves on the Peninsula where rubbish and recycle bins are already located.  He suggested that the Litter Library could consist of rubber gloves and a bucket for the collection of rubbish. 


He hoped that this would encourage the public to clean up areas along the peninsula.  He further suggested that the Board could cover the cost of a litter library and signage at a cost of $200 per location and seek the support of schools on the Peninsula to decorate each litter library to be located in their area.


The Board agreed that Macandrew Bay would make an ideal trial site for a Litter Library and to be initiated ahead of the summer season.



Moved: (Chairperson Paul Pope/ Lox Kellas)

             That the Board:

                         Agree to fund $600 to establish Litter Libraries at three sites on the Peninsula.


                         Motion carried



Community Meetings

Paul Pope confirmed that community meetings had been held in Portobello, Broad Bay and Harwood with a date for a community meeting at Tomahawk yet to be set.  Stacey Kokaua and Cr Whiley confirmed they would be attendees at this meeting.


Civil Defence/Community Response Planning

Lox Kellas advised he had met with the Emergency Management Otago representative (Karen Beattie) and confirmed that the Community Board was the point of contact for Civil Defence for the peninsula area.


Lox Kellas sought the Board’s consideration for funding for a portable radio to be retained by the Community Board for use during emergency responses.


Wellers Rock

No update was provided.


Te Rauone Reserve (including Playground subcommittee)

The new artwork has been installed and the opening was attended by Board Members, including Cr Whiley, Edna Stevenson and Stacey Kokaua-Balfour.  Additional planting had also been completed by the Rūnaka and sand trap fencing work had commenced on the beach.


Te Umu Kuri signage

No update.


Peninsula Roads

Lox Kellas provided a verbal update on roading conditions on the peninsula.


Several matters were raised in regard to the peninsula roads, including:

·         Safer School Speed Zones – A request for a map of the locations of 30km speed signs for school areas on the Peninsula and for the map to be included on social media to inform the community.

·         Tomahawk speed humps – A check on the timing for the install of temporary speed humps at Tomahawk.

·         Wastewater – pump works at Company Bay and Cnr of Beaconsfield and Portobello Roads - A question was raised if the infrastructure (wastewater) works site at Company Bay could be returned to two-way traffic flow when the site was not being worked on and also for the timer on the stop/go lights be reviewed as timing seemed to be an issue for travellers.

·         Debris on Peninsula share pathway – A request for information on any maintenance schedule for the sweeping of the shared pathway.

·         Library Book Bus - Confirmation of the new Book Bus location in Broad Bay and why the relocation from the original site.


Individual updates:


Lox Kellas advised he attended the Pukehiki Annual General Meeting and that the opening and dedication of the Pukehiki Church would occur on 28 October, following extension renovations and refurbishment.  






Moved (Paul Pope/Cr Andrew Whiley):

That the Board:


Notes the Board Updates.

Motion carried (OPCB/2023/047)


10        Councillor's Update


Cr Whiley provided an update on matters of interest to the Board, including the Council meeting on 29 August which would consider the draft Zero Carbon Plan and the draft Speed Management Plan. 

Cr Whiley also spoke about the Future Development Strategy and the upcoming consultation for the Long-Term Plan for 2023-2034.


Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


Notes the report from Cr Whiley.

Motion carried (OPCB/2023/048)


11        Chairperson's Report


The Chairperson (Paul Pope) provided a verbal update, including feedback on the community meetings held in July; the Speed Management Plan consultation process; current work on the peninsula connection project including install of bike stands outside the Portobello Pub, sections SP5 (Broad Bay) and SP9 (Portobello) practically completed, painting of the new speed hump at Broad Bay will occur in warmer weather.



Moved (Paul Pope/ Hoani Langsbury):

That the Board:


Notes the update from the Chairperson.

Motion carried (OPCB/2023/049)


12        Items for Consideration by the Chairperson


There were no items for consideration by the Chair.


The meeting concluded at 12:13pm.