Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 3 August 2023, commencing at 1.00 pm





Paul Weir






Pim Allen

Cr Kevin Gilbert


Christina McBratney

Keith McFadyen




Anna Nilsen (Group Manager Property Services).


Governance Support Officer                  Jennifer Lapham                                                                                                                     




1          TRIBUTE

The Chair acknowledged the recent passing of Brian Miller, a member of the Mosgiel Taieri Community Board and extended sympathy to Mr Miller’s family.

2          Public Forum

There was no Public Forum.


3          Apologies

Apologies were received from John Moyle and Scott Weatherall.

             Moved (Paul Weir/Pim Allen):

             That the Board:


                          Accepts the apologies from John Moyle and Scott Weatherall.



                         Motion carried (SHCB/2023/038)



4          Confirmation of agenda



Moved (Paul Weir/Christina McBratney):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (SHCB/2023/039)


5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Paul Weir/Keith McFadyen):

That the Board:


a)       Notes the Elected Members’ Interest Register.

b)      Confirms the proposed management plan for Elected Members’ Interests.


Motion carried (SHCB/2023/040)


6          Confirmation of Minutes

6.1       Saddle Hill Community Board meeting - 15 June 2023


Moved (Keith McFadyen/Christina McBratney):

That the Board:


Confirms the minutes of the Saddle Hill Community Board meeting held on 15 June 2023 as a correct record


.Motion carried (SHCB/2023/041)



7          Community Plan


Consideration was given to the Community Plan.  It was agreed that the Shared Path item should remain in the Community Plan, but that the wording be updated. 



Moved (Paul Weir/Christina McBratney):

That the Board:

             Update the Community Plan


Motion carried (SHCB/2023/042)


8          Governance Support Officer's Report


In a report the Governance Support Officer provided an update on matters of interest.


Discussion took place on the project fund criteria and it was suggested that a discussion be held on projects the Board may wish to undertake and ways to use the fund more effectively.



Moved (Keith McFadyen/Pim Allen):

That the Board:


a)         Notes the Governance Support Officer’s Report.

b)        Retrospectively approves the submission on the Reserves Management Plan.

Motion carried (SHCB/2023/043)


9          Chairperson's Report


The Chairperson provided an update on matters of interest since the previous meeting which included:

-      Greater Green Island Day – 9 September 2023

-      Meeting with the Emergency Management Team

-      Welcome Packs


Moved (Keith McFadyen/Cr Kevin Gilbert):

That the Board:


a)     Notes the Chairperson’s update.

Motion carried (SHCB/2023/044)



Discussion took place on the Greater Green Island Day and it was agreed Christina McBratney would take the lead with this project and  Pim Allen and Cr Kevin Gilbert will assist.



Moved (Christina McBratney/Cr Kevin Gilbert):

That the Board:


That the Board produce a brochure for the Greater Green Island Day allocating up to $1000 including GST


Motion carried (SHCB/2023/045)



A discussion took place on the proposed Welcome Packs.  It was agreed that this would be discussion at the next meeting with Pim Allen to provide costings and put a trial pack together.



10        Councillor's Update


Councillor Kevin Gilbert provided an update on items of interest which included the adoption of the Annual Plan, adoption of the Destination Management Plan, the Council passing a motion to support the University of Otago.  He also commented on the FIFA Women’s World Cup event and the organisation involved.  He thanked Council staff and all those involved in organising this event.


Moved (Paul Weir/Christina McBratney):

That the Board:


             Notes the Councillor’s Update.


Motion carried (SHCB/2023/046)


11        Items for Consideration by the Chair



Keith McFayden asked for an update on the Smooth Hill landfill in regards to incineration.


Consideration to whether the Board wanted to organise a clean up in the area for Clean up Week 16 -22 September 2022.





The meeting concluded at 2.07 pm.