Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 3 August 2023, commencing at 1.00 pm
PRESENT
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Chairperson |
Paul Weir |
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Members |
Pim Allen |
Cr Kevin Gilbert |
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Christina McBratney |
Keith McFadyen |
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IN ATTENDANCE |
Anna Nilsen (Group Manager Property Services). |
Governance Support Officer Jennifer Lapham
The Chair acknowledged the recent passing of Brian Miller, a member of the Mosgiel Taieri Community Board and extended sympathy to Mr Miller’s family.
2 Public Forum
There was no Public Forum.
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3 Apologies |
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Apologies were received from John Moyle and Scott Weatherall. |
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That the Board:
Accepts the apologies from John Moyle and Scott Weatherall.
Motion carried (SHCB/2023/038) |
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4 Confirmation of agenda |
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Moved (Paul Weir/Christina McBratney): That the Board:
Confirms the agenda without addition or alteration
Motion carried (SHCB/2023/039) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Paul Weir/Keith McFadyen): That the Board:
a) Notes the Elected Members’ Interest Register. b) Confirms the proposed management plan for Elected Members’ Interests.
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Moved (Keith McFadyen/Christina McBratney): That the Board:
Confirms the minutes of the Saddle Hill Community Board meeting held on 15 June 2023 as a correct record
.Motion carried (SHCB/2023/041) |
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Consideration was given to the Community Plan. It was agreed that the Shared Path item should remain in the Community Plan, but that the wording be updated.
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Moved (Paul Weir/Christina McBratney): That the Board: Update the Community Plan
Motion carried (SHCB/2023/042) |
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In a report the Governance Support Officer provided an update on matters of interest. |
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Discussion took place on the project fund criteria and it was suggested that a discussion be held on projects the Board may wish to undertake and ways to use the fund more effectively.
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Moved (Keith McFadyen/Pim Allen): That the Board:
a) Notes the Governance Support Officer’s Report. b) Retrospectively approves the submission on the Reserves Management Plan. Motion carried (SHCB/2023/043) |
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The Chairperson provided an update on matters of interest since the previous meeting which included: - Greater Green Island Day – 9 September 2023 - Meeting with the Emergency Management Team - Welcome Packs |
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Moved (Keith McFadyen/Cr Kevin Gilbert): That the Board:
a) Notes the Chairperson’s update. Motion carried (SHCB/2023/044)
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Discussion took place on the Greater Green Island Day and it was agreed Christina McBratney would take the lead with this project and Pim Allen and Cr Kevin Gilbert will assist.
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Moved (Christina McBratney/Cr Kevin Gilbert): That the Board:
That the Board produce a brochure for the Greater Green Island Day allocating up to $1000 including GST
Motion carried (SHCB/2023/045)
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A discussion took place on the proposed Welcome Packs. It was agreed that this would be discussion at the next meeting with Pim Allen to provide costings and put a trial pack together.
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Councillor Kevin Gilbert provided an update on items of interest which included the adoption of the Annual Plan, adoption of the Destination Management Plan, the Council passing a motion to support the University of Otago. He also commented on the FIFA Women’s World Cup event and the organisation involved. He thanked Council staff and all those involved in organising this event. |
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Moved (Paul Weir/Christina McBratney): That the Board:
Notes the Councillor’s Update.
Motion carried (SHCB/2023/046) |
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Keith McFayden asked for an update on the Smooth Hill landfill in regards to incineration.
Consideration to whether the Board wanted to organise a clean up in the area for Clean up Week 16 -22 September 2022.
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The meeting concluded at 2.07 pm.
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C H A I R P E R S O N