Strategy, Planning & Engagement Committee

MINUTES

 

Minutes of an ordinary meeting of the Strategy, Planning & Engagement Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 14 August 2023, commencing at 1.02 pm.

 

PRESENT

 

Chairperson

Cr Sophie Barker

 

Deputy Chairperson

Cr Kevin Gilbert

 

 

Members

Cr Bill Acklin

Cr David Benson-Pope

 

Cr Christine Garey

Cr Carmen Houlahan

 

Cr Cherry Lucas

Cr Mandy Mayhem

 

Cr Jim O'Malley

Mayor Jules Radich

 

Cr Lee Vandervis

 

 

Cr Brent Weatherall

Cr Andrew Whiley

 

IN ATTENDANCE

Rob West (Acting Chief Executive Officer), Nicola Morand (Acting Manahautū (General Manager Māori Partnerships and Policy), Simon Drew (General Manager, Infrastructure and Development), Gina Huakau (Corporate Policy Manager), Jonathan Rowe (Programme Manager, South Dunedin Future) and Junichi Sugishita (Senior Policy Analyst)

 

Governance Support Officer                  Lauren Riddle

 

 

1          Karakia Timatanga

Cr Barker opened with a Karakia Timatanga.

2          Public Forum

There was no Public Forum.

 

3          Apologies

             Moved (Cr Sophie Barker/Cr Kevin Gilbert):

             That the Committee:

 

Accepts the apologies from Cr Steve Walker and Cr Marie Laufiso and apologies for lateness from Matapura Ellison and Megan Potiki.

 

Motion carried

 

 

4          Confirmation of agenda

 

 

Moved (Cr Sophie Barker/Cr Andrew Whiley):

That the Committee:

Confirms the agenda without addition or alteration.

 

Motion carried

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Sophie Barker/Cr Kevin Gilbert):

That the Committee:

 

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried

 

6          Confirmation of Minutes

6.1      Strategy, Planning & Engagement Committee meeting - 19 June 2023

 

Moved (Cr Sophie Barker/Cr Jim O'Malley):

That the Committee:

a)         Confirms the minutes of the Strategy, Planning & Engagement Committee meeting held on 19 June 2023 as a correct record.

Motion carried (SPECC/2023/025)

 

Part A Reports

7          Strategy, Planning and Engagement Committee Forward Work Programme

 

A report from Civic provided an update on the Strategy, Planning and Engagement Committee forward work programme.

The Acting CEO (Robert West) spoke to the report and responded to questions.

 

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Committee:

 

a)     Notes the Strategy, Planning and Engagement Committee forward work programme.

Motion carried (SPECC/2023/026)

 

8          Residents' Opinion Survey Quarterly Update: April-June 2023 quarter

 

A report from Corporate Policy provided a summary of the Residents’ Opinion Survey (ROS) quarterly results.  It also provided the Quarterly results shows a comparison between the April-June 2023 quarter with the April-June 2022 quarter.

Corporate Policy Manager (Gina Huakau) and Senior Policy Analyst (Junichi Sugishita) spoke to the report and responded to questions.

 

 

Moved (Cr Kevin Gilbert/Cr Sophie Barker):

That the Committee:

 

a)         Notes the Residents’ Opinion Survey quarterly update.

Motion carried (SPECC/2023/027)

 

9          South Dunedin Future Programme Update

 

A report from Māori Partnerships and Policy provided an update on the South Dunedin Future programme, outlined key developments and foreshadowed the anticipated work plan through to mid-2024.

General Manager Infrastructure and Development (Simon Drew) and the Programme Manager, South Dunedin Future (Jonathan Rowe) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

 

a)         Notes the South Dunedin Future programme update report.

Motion carried (SPECC/2023/028)

 

10        Items for Consideration by the Chair

 

There were no items of consideration by the Chair advised.

 

11        Karakia Whakamutunga

 

Cr Barker closed the meeting with a Karakia Whakamutunga.

 

 

The meeting concluded at 2:20pm.

 

 

 

 

 

..............................................

CHAIRPERSON