Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 03 August 2023, commencing at 2.00 pm
PRESENT
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Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson
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Members |
David Frew |
Tony Markham |
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Robin Thomas |
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IN ATTENDANCE |
Mike Perkins (City Development Engineer), Hayley Browne (Customer Services Manager), Michelle Mifflin (Manager Engineering, Otago Regional Council), Jean-Luc Payan (Manger Natural Hazards, Otago Regional Council) and Simon Robinson (Natural Hazards, Otago Regional Council) |
Governance Support Officer Sharon Bodeker
1 tribute
The Chairperson acknowledged the passing of Brian Miller, Mosgiel-Taieri Community Board Member.
2 Public Forum
There was no Public Forum.
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3 Apologies |
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Moved (David Frew/Tony Markham): That the Board:
Accepts the apologies from Terina Geddes and Cr Bill Acklin.
Motion carried (STCB/2023/046) |
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4 Confirmation of agenda |
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Moved (Anna Wilson/David Frew): That the Board:
Confirms the agenda, noting item 8 will be taken before item 7 due to staff availability.
Motion carried (STCB/2023/047) |
5 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Anna Wilson/Robin Thomas): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests
Motion carried (STCB/2023/048) |
6 Confirmation of Minutes
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Moved (Anna Wilson/David Frew): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 22 June 2023 as a correct record. Motion carried (STCB/2023/049) |
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The Customer Services Manager (Hayley Browne) provided an update on services provided by Customer Services and noted that 60 dog registrations had been processed at Middlemarch.
The Board provided feedback which included increased times and more notice of when staff would be in Middlemarch to process payments. They also commented that they would be happy to promote these sessions via the Board’s Facebook page.
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Moved (Tony Markham/David Frew): That the Board:
Notes the Customer Services Update.
Motion carried (STCB/2023/050) |
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A report from the Otago Regional Council (ORC) on Middlemarch River Management was tabled which included river management inspections, river management works programme and catchment investigations.
The Manager Engineering, Otago Regional Council (ORC) (Michelle Mifflin), Manager Natural Hazards, ORC (Jean-Luc Payan) and Natural Hazards, ORC (Simon Robinson) spoke to the report and responded to questions including on gravel extraction and management, and willow plantings.
Ms Mifflin thanked Shelia Ramsay for providing photographs highlighting river issues to the ORC, and encouraged residents to do the same.
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Moved (David Frew/Robin Thomas): That the Board:
Notes the update from the Otago Regional Council. Motion carried (STCB/2023/051) |
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At its meeting held on 10 May 2023, the Board agreed to lay on the table the funding application from Andrea Bosshard on behalf of the Harakeke Weavers Learners Group for consideration at the August 2023 meeting: Moved (Robin Thomas/Terina Geddes): That the Board: a) Lays the application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group on the table until the Board meeting being held on 3 August 2023. Motion carried (STCB/2023/032) $10,000.00 remains in the fund to be allocated. |
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Moved (Barry Williams/Robin Thomas): That the Board:
Uplifts the funding application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group. Motion carried (STCB/2023/052)
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The Board gave consideration to the funding application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group for $2,500.00 towards harakeke weaving classes.
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Moved (Robin Thomas/Tony Markham): That the Board:
Approves $2,500.00 towards the funding application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group, subject to: confirmation in writing that the remaining funds had been secured from other sources, by 30 November 2023.
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Moved (Anna Wilson/David Frew): That the Board:
Approves $1,000.00 towards the funding application from Andrea Bosshard on behalf of the Harakeke Weaving Learners Group, subject to: confirmation in writing that the remaining funds had been secured from other sources, by 30 November 2023. Motion carried (STCB/2023/053) |
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There was discussion on the Strath Taieri Community Board Community Plan 2024-34. A number of ideas were presented for inclusion in the plan, in relation to new projects that the Board would like to see included in the DCC’s next 10 year plan. The Plan is to be updated with the suggestions made.
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Moved (Tony Markham/Anna Wilson): That the Board:
Agrees to amend the Strath Taieri Community Board Community Plan 2024-34 as discussed.
Motion carried (STCB/2023/054) |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Dog Registration · Roadworks Schedule · Dunedin City Council Updates |
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Moved (Anna Wilson/Robin Thomas): That the Board:
Notes the Governance Support Officers Report. Motion carried (STCB/2023/055) |
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Board members provided updates and report backs on portfolios and activities which included:
Township beautification Anna Wilson provided an update on a number of initiatives for the Middlemarch area. These included new seating at the ANZAC memorial and Robertson Park, picnic tables, and the possibility of getting planter boxes.
Climate Change Tony Markham commented that Dunedin has recorded its hottest June and July since records started. He noted the importance of Climate Change being incorporated into the Board’s Community Plan.
Water management (including flooding) Tony Markham and David Frew thanked the Otago Regional Council for attending Board meetings to provide regular updates.
Infrastructure, roads and spraying Barry Williams provided an update and requested that the spraying maintenance schedule be presented to the next Board meeting.
Community information and publicity Robin Thomas provided an update on the activity on the Board’s Facebook page, and noted that the page has 406 regular followers.
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Moved (Anna Wilson/Robin Thomas): That the Board:
a) Notes the updates. Motion carried (STCB/2023/056) |
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The Chairperson provided an update on matters of interest which included: · Winter Road Conditions - closed roads due to snow. It was noted that there was concern regarding the consistency of signage at each end of State Highway 87. · Dust Suppression – it was noted that letters had been sent to residents that have had dust suppression work undertaken in prior years.
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Moved (Barry Williams/David Frew): That the Board:
a) Notes the Chairperson’s report. Motion carried (STCB/2023/057)
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There was a discussion on a request received for Anna Wilson to be the Board’s representative on the working party of the Otago Central Rail Trust.
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Moved (David Frew/Tony Markham): That the Board:
Appoints Anna Wilson to the working party of the Otago Central Rail Trust, for its feasibility project.
Motion carried (STCB/2023/058) |
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Councillor Bill Acklin was an apology for this meeting.
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The following were noted as items for consideration by the Chair:
· March Creek · Otago Central Rail Trust feedback · Sutton Bridge
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The meeting concluded at 4.38 pm
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CHAIRPERSON