Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, 2nd Floor, Civic Centre, The Octagon, Dunedin on Wednesday 16 August 2023, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Cr Jim O'Malley |
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Geraldine Tait |
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IN ATTENDANCE |
Mike Cartwright (Acting Head of People and Capability) |
Governance Support Officer Rebecca Murray
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1.1 Eastern Boating and Fishing Club Inc
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Eric and Kerrie Boock from the Eastern Boating and Fishing Club Inc. addressed the meeting in support their funding application and responded to questions. |
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Apologies were received from Chris McBride and Mark Brown and an apology for early departure from Cr Jim O’Malley. |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Accepts the apologies from Chris McBride and Mark Brown and the apology for early departure from Cr Jim O’Malley.
Motion carried (WCCB/2023/043) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Confirms the agenda with the following alteration:
Item11 Councillor’s Update be taken after Item 5 – Confirmation of Minutes.
Motion carried (WCCB/2023/044) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WCCB/2023/045) |
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Moved (Andy Barratt/Geraldine Tait): That the Board: Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 28 June 2023 as a correct record. Motion carried (WCCB/2023/046) |
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Councillor Jim O’Malley provided an update on items of interest, which included: Future Development Strategy (FDS) 10 Year Plan Regional Land Transport Plan (RLTP) - consultation will commence soon Waste Minimisation and Management Plan (WMMP) review North Coast waste water treatment plants 3 Waters infrastructure strategy |
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the Council Activities Update. Motion carried (WCCB/2023/047) |
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A report from Civic provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. A project completion form was received from the Friends of the Taieri Willow. |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
a) Notes the funding Project Completion Form from the Friends of the Taieri Willow.
Motion carried (WCCB/2023/048) |
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Waikouaiti Coast Heritage Centre requested $2,000.00 towards Stage Two of the preliminary design work for the restoration of the old bank building. |
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Moved (Geraldine Tait/Andy Barratt): That the Board:
b) Approves the funding application from the Waikouaiti District Museum Heritage Centre for $500.00 towards Stage Two of the preliminary design work for the restoration of the old bank building.
Motion carried (WCCB/2023/049) |
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Eastern Boating and Fishing Club Inc requested $5,000.00 towards replacing the existing weather-damaged cladding on their clubrooms in Karitāne. |
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Sonya Billyard withdrew from this item. |
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Moved (Geraldine Tait/Andy Barratt): That the Board:
c) Approves the funding application from the Eastern Boating and Fishing Club Inc for $1,000.00 towards replacing the existing weather- damaged cladding on their clubrooms in Karitāne.
Motion carried (WCCB/2023/050) |
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Sonya Billyard returned to the meeting. |
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Waikouaiti Volunteer Fire Brigade requested $2,000.00 towards the sign writing of a new support vehicle. |
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Moved (Geraldine Tait/Andy Barratt): That the Board:
d) Approves the funding application from the Waikouaiti Volunteer Fire Brigade for $2,000.00 towards the sign writing of a new support vehicle.
Motion carried (WCCB/2023/051) |
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There were no changes to the Board’s Community Plan. |
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A report from Civic informed the Board on activities relevant to the Board’s area. Cr Jim O’Malley left the meeting at 6.29 pm. |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WCCB/2023/052) |
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Board members provided an update on activities, which included: Cycleways Geraldine Tait advised of a group keen to assist with this and also advised that an area of a proposed cycleway on Coast Road would require street lighting.
Keep Dunedin Beautiful Geraldine Tait advised that the Trees for Families planting day was being held on 3 September. She also advised that the Keep Dunedin Beautiful awards were soon and to think about potential nominations.
Moana Gow Swimming Pool Committee Andy Barratt attended a Committee meeting recently and advised the process of how to become a member of the pool.
OneCoast Recycling Geraldine Tait provided an update on site improvements and that another container may be needed. Andy Barratt and Judy Martin attended the Infrastructure Services Committee Public Forum recently to provide an update to the Councillors on OneCoast.
Community Engagement Sonya Billyard and Andy Barratt discussed preparing articles for the next newsletter.
Truby King Recreation Reserve Management Committee Andy Barratt advised that he and Mark Brown had recently conducted a walkaround with contractors to inspect where possible drainage was needed. He also advised that there was a potential site within the Reserve that could be used to hold Trees for Families plantings event.
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Notes the Board Updates. Motion carried (WCCB/2023/053) |
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The Chairperson provided a verbal update at the meeting, which included: 3 Waters – Warrington and Waikouaiti Elections Signs – Waikouaiti Rabbit Control – Waikouaiti Beach Street Buses Snow Days Waikouaiti School Pump Track Karitāne Bus Shelter Community Resilience Waikouaiti Seating for Elderly Walkers
During discussion Sonya Billyard left the room at 6.59 pm and returned to the meeting at 7.01 pm. The meeting adjourned during her absence.
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Notes the Chairperson’s update. Motion carried (WCCB/2023/054) |
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There were no items for consideration by the Chair.
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The meeting concluded at 7.13 pm.
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CHAIRPERSON