West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 02 August 2023, commencing at 5.30 pm

PRESENT

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem
	Wayne Sefton

IN ATTENDANCE

David Ward (Group Manager 3 Waters).

Governance Support Officer                  Clare Sullivan

1          Public Forum

1.1       Public Forum West Harbour Arts Charitable Trust

Ian Landreth and Emma Stanley from the West Harbour Arts Charitable Trust, spoke to the board about their application for funding for the artist residency programme for schools and early childhood centres in the West Harbour area and responded to questions.

1.2       Public Forum Coastal Communities Cycle Connection

Emily Cooper and Hamish Seaton from the Coastal Communities Cycle Connection, spoke to the board about the proposed cycle connection project and responded to questions.

ACKNOWLEDGEMENT OF COMMUNITY BOARD MEMBER

The Chairperson acknowledged the recent passing of Brian Miller, a member of the Mosgiel Taieri Community Board and spoke of his passionate advocacy for his community.

Ange McErlane thanked Mr Miller for his service and extended condolences and sympathy to Mr Miller’s family and friends.

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Angela McErlane/Kristina Goldsmith): That the Board: Confirms the agenda without addition or alteration Motion carried (WHCB/2023/049)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Angela McErlane/Jarrod Hodson):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2023/050)

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 21 June 2023
	Moved (Angela McErlane/Wayne Sefton): That the Board: a)         Confirms the public part of the minutes of the West Harbour Community Board meeting held on 21 June 2023 as a correct record. Motion carried (WHCB/2023/051)

Part A Reports

6          Funding Application
	The Board considered an application from the West Harbour Arts Charitable Trust for $1,000.00 towards a two week Artist Residency for schools and early childhood centres in the West Harbour area.
	Moved (Barbara Anderson/Cr Mandy Mayhem): That the Board: a) Approves  the funding request from the West Harbour Arts Charitable Trust for $1,000.00 towards a two week Artist Residency for schools and early childhood centres in the West Harbour area. Motion carried (WHCB/2023/052)
7          Governance Support Officer's Report
	The Senior Officer provided an update on matters of interest including a funding update and reminder of where to find information on open consultations.
	Moved (Angela McErlane/Cr Mandy Mayhem): That the Board: a)     Notes the Governance Support Officer’s Report. Motion carried (WHCB/2023/053)
	Moved (Kristina Goldsmith/ Wayne Sefton): That the Board: Approves its commitment to renew funding to the Rothesay News advertising for the 2023/2024 financial year at a cost of $125.00 per month for a total of $1500.00 from the Board’s discretionary fund. Motion carried (WHCB/2023/054)

8          Community Plan
	The Board considered the draft updated Community Plan 2023-24 and agreed to forward any further changes to the Governance Support Officer for consideration at the Board’s next meeting.

Due to the inclement weather it was agreed to conclude the meeting after item 8.  Updates will be given at the next ordinary Board meeting.

The meeting concluded at 6.25 pm.

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CHAIRPERSON