Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 28 November 2023, commencing at 9.00 am
PRESENT
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Deputy Mayor |
Cr Cherry Lucas
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Members |
Cr Bill Acklin |
Cr Sophie Barker |
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Cr David Benson-Pope |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate and Quality), Jeanette Wikaira (Acting General Manager Community Services), Claire Austin (General Manager Customer and Regulatory), David Ward (Acting General Manager Infrastructure and Development), Michael Garbutt (Anderson Lloyd), Carolyn Allan (Chief Financial Officer – Acting), Jamie Shaw (Communications Team Leader), Jonathan Rowe (Programme Manager – South Dunedin Future), Gina Hu’akau (Corporate Policy Manager), Junichi Sugishita (Senior Policy Analyst), Owen Graham (Senior Land and Leasing Advisor), Katie James (Senior Planner), Paul Freeland (Principal Policy Advisor), Paul Henderson (Building Services Manager), Ros MacGill (Manager Compliance Solutions), Hayley Browne (Customer Services Manager) |
Governance Support Officer Lynne Adamson
The Very Rev’d Dr Tony Curtis SCP, Dean of Dunedin, St Pauls Cathedral opened the meeting with a prayer.
Cr Carmen Houlahan entered the meeting at 9.06 am.
Rev’d Dr Tony Curtis led one minute silence for all those affected by the conflict in Gaza
2.1 Customer and Regulatory Issues and Trends Report
Karen Anderson spoke to the Customer and Regulatory Issues and Trends Report.
2.2 Notice of Motion
Pastor Nigel Woodley spoke against the proposed Notice of Motion to sign a letter to the Mayors for Peace, calling for an immediate ceasefire in Gaza and the flying of the Palestinian flag from Council buildings on 29 November 2023.
Pastor Woodley responded to questions.
2.3 Notice of Motion
James Irwin spoke in opposition to the proposal to fly the Palestinian flag as set out in the Notice of Motion.
Mr Irwin responded to questions.
2.4 Notice of Motion
Yana Greenman provided information on her background and that she represented Jewish and Israeli groups across New Zealand. She spoke of concerns with the proposed flying of the Palestinian flag and commented that solidarity and unity should be fostered.
Ms Greenman responded to questions.
Moved (Deputy Mayor Lucas/Cr Kevin Gilbert)
That the Council:
Extends the public forum beyond 30 minutes.
Motion carried
2.5 Notice of Motion
Suzanne Menzies-Culling spoke in favour of the Notice of Motion and the need to acknowledge and support the International Day of Solidarity on 29 November.
Ms Menzies-Culling responded to questions.
2.6 Notice of Motion
Diane Yeldon requested that Council review Standing Orders and enable public consultation into the process, and she spoke on Notice of Motions.
Ms Yeldon responded to questions.
Moved (Deputy Mayor Cherry Lucas/Cr Christine Garey):
That the Council:
Adjourns the meeting for one minute.
Motion carried
The meeting adjourned at 9.59 am and reconvened at 10.00 am.
2.7 Notice of Motion
Rula Abu-Safieh spoke on behalf of the Palestinian community in support of the Notice of Motion. She provided information on her background and the plight of the Palestinians.
Ms Abu-Safieh responded to questions.
2.8 Notice of Motion
Chris Caradus commented that he believed neither flag should be flown as that would divide the community. He spoke of the need to be peacemakers and foster respect and bring the two sides together.
Mr Caradus responded to questions.
Moved (Deputy Mayor Cherry Lucas/Cr Christine Garey):
That the Council:
Adjourns the meeting for 10 minutes.
Motion carried
The meeting adjourned at 10.21 am and reconvened at 10.35 am
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Moved (Deputy Mayor Cherry Lucas/Cr Carmen Houlahan): That the Council:
Accepts the apology for absence from Mayor Jules Radich.
Motion carried (CNL/2023/265) |
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Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council:
Confirms the agenda with the following alteration that Item 23 – Notice of Motion be taken before Item 7 – Actions from Resolutions of Council Meetings.
Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker and Andrew Whiley (10). Against: Cr Bill Acklin, Crs Lee Vandervis and Brent Weatherall and Deputy Mayor Cherry Lucas (4). Abstained: Nil
The division was declared CARRIED by 10 votes to 4
Motion carried (CNL/2023/266) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Mandy Mayhem advised of an update to her Interest Register.
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Moved (Deputy Mayor Cherry Lucas/Cr Christine Garey): That the Council:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried (CNL/2023/267) |
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Moved (Deputy Mayor Cherry Lucas/Cr Steve Walker): That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 30 October 2023 as a correct record. Motion carried (CNL/2023/268) |
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In accordance with Standing Order 26.1, a Notice of Motion was received from Cr Marie Laufiso at least five clear working days before the meeting, for inclusion on the agenda for the meeting being held on Tuesday, 28 November 2023. There was a proposed amendment to resolution b) which needed to be approved by the majority of the meeting under Standing Order 26.4 – Alteration of notice of motion. |
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Moved (Deputy Mayor Cherry Lucas/Cr Christine Garey): That the Council:
Agrees to the amendment to resolution b).
Motion carried (CNL/2023/269) with Cr Bill Acklin recording his vote against and Cr Lee Vandervis his abstention.
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It was agreed that the resolutions be taken separately.
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Moved (Cr Marie Laufiso/Cr Steve Walker): That the Council: a) Follows the lead of Christchurch Mayor Phil Mauger in his Armistice Day (11.11.2023) letter to the Mayors for Peace, calling for an immediate ceasefire in Gaza. Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley and Deputy Mayor Cherry Lucas (12). Against: Crs Bill Acklin and Lee Vandervis (2). Abstained: Nil
The division was declared CARRIED by 12 votes to 2
Motion carried (CNL/2023/270)
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Moved (Cr Marie Laufiso/Cr Steve Walker): That the Council:
b) Agrees to the City’s flying the NZ Flag on November 29 at half mast, on the Mayor’s balcony and other Dunedin City Council buildings, as a tangible and visible symbol of suffering experienced by both sides of the conflict in Gaza.
Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley and Deputy Mayor Cherry Lucas, (12). Against: Crs Bill Acklin and Lee Vandervis (2). Abstained: Nil
The division was declared CARRIED by 12 votes to 2
Motion carried (CNL/2023/271)
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Moved (Deputy Mayor Cherry Lucas/Cr Christine Garey):
That the Council:
Adjourns the meeting for 40 minutes.
Motion carried
The meeting adjourned at 11.48 am and reconvened at 12.30 pm.
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A report from Civic provided an update on the implementation of resolutions made at Council meetings. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
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Moved (Deputy Mayor Cherry Lucas/Cr Carmen Houlahan): That the Council:
a) Notes the Open and Completed Actions from resolutions of Council meetings. Motion carried (CNL/2023/272) |
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A report from Civic provided the updated forward work programme for the 2023-2024 year. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions on the work programme.
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Moved (Deputy Mayor Cherry Lucas/Cr Mandy Mayhem): That the Council:
a) Notes the updated Council forward work programme. Motion carried (CNL/2023/273) |
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In accordance with Standing Order 16.1, a Petition on “STOP the DCC Defunding Dust Suppressions for our Suburban Gravel Road” had been received from Glenn Standring and Annette Bellugue and signed by 56 other residents. |
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The Chief Executive Officer (Sandy Graham) explained the petition process as set out in Standing Orders.
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Moved (Deputy Mayor Cherry Lucas/Cr Jim O'Malley): That the Council:
a) Receives the petition. Motion carried (CNL/2023/274) |
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A report from Māori, Partnerships and Policy sought approval of the revised strategy for the South Dunedin Future programme. |
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The General Manager Infrastructure and Development (Acting) (David Ward) and Programme Manager, South Dunedin Future (Jonathan Rowe) spoke to the report and responded to questions.
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Moved (Deputy Mayor Cherry Lucas/Cr Sophie Barker):
That the Council:
Adjourns the meeting for 5 minutes.
Motion carried
The meeting adjourned at 1.11 pm and reconvened at 1.17 pm.
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Moved (Cr Sophie Barker/Cr Steve Walker): That the Council:
a) Notes the South Dunedin Future programme had been operating in accordance with the strategic intent approved by both Councils in July 2022. b) Notes the work undertaken to develop a revised South Dunedin Future programme strategy. c) Approves the revised South Dunedin Future programme strategy. d) Notes that Attachment B would be redesigned to ensure alignment with Council’s strategic priorities. e) Notes the strategy will guide the South Dunedin Future programme, including programme communications and engagement, risk assessment, and development of adaptation options. Motion carried (CNL/2023/275) with Cr Lee Vandervis recording his vote against |
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12 Right of Way Easement over part Dunedin Town Belt for 139 Harbour Terrace, Dunedin |
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A report from Parks and Recreation sought approval to the partial surrender of the existing Right of Way easement over part of the Dunedin Town Belt Recreation Reserve, so that a boundary adjustment could be undertaken and a replacement Right of Way easement be registered over the same part of the Dunedin Town Belt. |
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The General Manager Community Services (Acting) (Jeanette Wikaira) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
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Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council:
a) Acting in its capacity as the administering body of the Dunedin Town Belt Recreation Reserve pursuant to the Reserves Act 1977: i) Approves the partial surrender of an existing vehicular Right of Way easement as it relates to Lot 2 DP 390403 (Instrument 8489286.2) ii) Grants a Right of Way easement over part of the Dunedin Town Belt Recreation Reserve to land held as Lot 1 DP 575078 located at 139 Harbour Terrace, Dunedin, subject to the conditions outlined in this report. iii) Approves increasing of the existing annual fee for the Right of Way from $1,265.00 including GST to $1,500.00 including GST for use of the Dunedin Town Belt Recreation Reserve for access to the property at 139 Harbour Terrace, Dunedin. iv) Decides that the criteria for exemption from public notification has been met. b) Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977; i) Approves the partial surrender of an existing vehicular Right of Way easement as it relates to Lot 2 DP 390403 (Instrument 8489286.2) and ii) Consents to the grant of a Right of Way easement over part of the Dunedin Town Belt Recreation Reserve to land held as Lot 1 DP 575078 located at 139 Harbour Terrace, Dunedin, subject to the conditions outlined in this report. Motion carried (CNL/2023/277) |
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A report from Customer and Regulatory, Customer Services Agency and Community and Planning provided a report on Issues and Trends to 30 September 2023. |
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The General Manager Customer and Regulatory (Claire Austin) Building Services Manager (Paul Henderson), Manager Compliance Solutions (Ros MacGill), Customer Services Manager (Hayley Browne) spoke to the report and responded to questions.
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Moved (Deputy Mayor Cherry Lucas/Cr Christine Garey): That the Council:
a) Notes the Customer and Regulatory Issues and Trends Report. Motion carried (CNL/2023/279) |
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15 Proposed Event Road Closures - December 2023 to March 2024 |
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A report from Transport recommended approval of temporary road closures relating to events to be held from December 2023 until March 2024. |
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The General Manager Infrastructure and Development (Acting) (David Ward) spoke to the report and responded to questions.
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Moved (Cr Mandy Mayhem/Cr Bill Acklin): That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)): i) Community Christmas Event Dates and Times: Sunday 10 December 2023, from 1.00pm to 9.30pm (contingency date 17 December 2023) Road: · Lanark Street cul-de-sac, from Irvine Street to the end
ii) Waitangi Day Celebrations Date and Times: Tuesday 6 February 2024, from 9.00am to 3.00pm Road: · The Octagon Central Carriageway, between Princes Street and George Street
iii) Weet-Bix Kids TRYathlon Date and Time: Sunday 3 March 2024, from 6.30am to 1.30pm Roads: · Factory Road, from High Street to Church Street · High Street, from Factory Road to Green Street · Green Street, from Church Street to High Street · Church Street, from Factory Street to Green Street
iv) Pink Concert - Stadium Dates and Times: Monday 4 March 2024, from 7.00am to Wednesday 6 March, 12.00 noon Road: · Anzac Avenue, between Union Street and Butts Road
Dates and Times: Tuesday 5 March 2024, from 3.00pm to 12.00 midnight
Roads: · Anzac Avenue, between State Highway 88 and Ravensbourne Road · Albany Street, between Forth Street and Anzac Avenue · Union Street, between Harbour Terrace and Anzac Avenue · Butts Road, entire length · Logan Park Drive, entire length. · Minerva Street, from Anzac Avenue to Parry Street West · Parry Street West, from Minerva Street to end. · Riego Street, from Albany Street to Forth Street
v) Pink Concert – City Activation Dates and Times: Tuesday 5 March 2024, from 9.00am to Wednesday 6 March, 05.00am
Roads: · Lower Octagon, between George Street and Lower Stuart Street · Lower Stuart Street, between the Octagon and Moray Place
Note: Bath Street will remain open.
vi) South Dunedin Street Festival Dates and Times: Saturday 16 March 2024, from 7.30am to 4.30pm Roads: · King Edward Street, between Hillside and Macandrew Roads · Lorne and McBride Streets, between Rankeilor and King Edward Streets · Sullivan and Carey Avenues, between Glasgow and King Edward Streets
Motion carried (CNL/2023/280) |
Moved (Deputy Mayor Cherry Lucas/Cr Kevin Gilbert):
That the Council:
Adjourns the meeting for 15 minutes.
Motion carried
The meeting adjourned at 2.28 pm and reconvened at 2.43 pm.
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A report from Waste and Environmental Solutions and Finance advised that as part of the 10 year plan 2021-2031, Council had resolved to introduce a new kerbside collection service consisting of four bins estimated to cost between $270 - $310 per year, per household, and an optional garden waste bin that would cost an additional $140 - $180 each year. The new service would commence in July 2024. The report outlined options for both flat and progressive targeted rates to fund the new kerbside collection service. |
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The Chief Executive Officer (Sandy Graham), Acting Chief Financial Officer (Carolyn Allan) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
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Moved (Cr Bill Acklin/Cr Kevin Gilbert): That the Council:
a) Funds the new kerbside collection service from 1 July 2024 using a flat targeted rate (the current rating method). Motion carried (CNL/2023/281) |
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17 2024 New Zealand Masters Games Operational and Financial Update |
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Cr Andrew Whiley withdrew from this item. |
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A report from Events and Community Development provided an update on the operational and financial status of the biennial New Zealand Masters Games to be held in Dunedin between 3 – 11 February 2024. |
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The General Manager Community Services (Acting) (Jeanette Wikaira) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.
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Moved (Cr Steve Walker/Cr Bill Acklin): That the Council:
a) Notes the New Zealand Masters Games operational and financial update. Motion carried (CNL/2023/282) |
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A report from Civic provided a review of the general rates differential, that was, how the general rates were allocated across all ratepayers. It sought a decision from Council on the approach it wished to take for preparation of the 2024/25 Rating Method report for the 10 year plan Council meeting in January 2024. |
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The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Acting) (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council:
a) Decides for the purposes of preparing the 2024/25 Rating Method report for the Council meeting in January 2024, to combine the tourism/economic development targeted rate into the commercial general rate, and maintain all other current general rate differentials. Motion carried (CNL/2023/283) |
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A report from Corporate Policy and Communications and Marketing summarised the feedback received by the Dunedin City Council through the early engagement activities undertaken for the 10 Year Plan 2024–34. |
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The Chief Executive Officer (Sandy Graham) and General Manager Community Services (Acting) (Jeanette Wikaira) spoke to the report and responded to questions.
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Cr Bill Acklin left the meeting at 3.16 pm.
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Moved (Cr Kevin Gilbert/Cr Mandy Mayhem): That the Council: a) Notes the feedback received from the community through early engagement on the Dunedin City Council’s 10 Year Plan 2024-34. b) Notes that feedback received from the community through early engagement will inform formal consultation on the Dunedin City Council’s 10 Year Plan 2024-34. Motion carried (CNL/2023/284) |
Moved (Deputy Mayor Cherry Lucas/Cr Christine Carey):
That the Council:
Extends the meeting beyond six hours.
Motion carried
Cr Bill Acklin returned to the meeting at 3.27 pm.
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A report from Finance provided the financial results for the period ended 30 September 2023 and the financial position as at that date. |
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The Chief Financial Officer (Acting) (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Deputy Mayor Cherry Lucas/Cr Mandy Mayhem): That the Council:
a) Notes the Financial Performance for the period ended 30 September 2023 and the Financial Position as at that date. Motion carried (CNL/2023/285) |
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A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ended 30 September 2023. |
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Cr Andrew Whiley left the meeting at 3.46 pm.
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The Treasury Manager (Richard Davey) spoke to the report and responded to questions.
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Moved (Deputy Mayor Cherry Lucas/Cr Lee Vandervis): That the Council:
a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 September 2023. Motion carried (CNL/2023/286) |
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A report from Civic sought the adoption of a meeting schedule for 2023, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
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Moved (Cr Steve Walker/Cr Carmen Houlahan): That the Council:
a) Approves the proposed meeting schedule for 2024. b) Notes that the Community Boards would confirm their meeting dates at their next meetings. Motion carried (CNL/2023/287) |
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Moved (Cr Cherry Lucas/Cr Steve Walker): That the Council: Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried (CNL/2023/288) |
The meeting moved into confidential at 3.55 pm and concluded at 4.08 pm.
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DEPUTY MAYOR