Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 2 November 2023, commencing at 10:03am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Stacey Kokaua-Balfour


Cheryl Neill

Edna Stevenson



Jeanine Benson (Group Manager Transport).


Governance Support Officer                  Lauren Riddle



1          opening/REFLECTION

Stacey Kokaua-Balfour provided a reflection of gratitude for the lifestyle able to be lived on the Otago Peninsula.

Items 3, 4,and 5 were taken ahead of Item 2 - Public Forum, due to the speaker’s delayed arrival.

3          Apologies

             Moved (Paul Pope/ Lox Kellas):

             That the Board:


             Accepts the apology from Cr Andrew Whiley for absence and from Hoani Langsbury for   lateness.


             Motion carried (OPCB/2023/060)


4          Confirmation of agenda



Moved (Paul Pope/ Cheryl Neill):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (OPCB/2023/061)

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Paul Pope/ Edna Stevenson):

That the Board:


a)     Notes if necessary the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried (OPCB/2023/062)


2          Public Forum

1.1       Public Forum


End of section bus stop (Portobello)

Mrs Christine Whitehead, a Portobello resident, requested that an end of section bus stop be included at the bus turnaround area on Harington Point Rd, adjacent to her home.  She spoke of her safety concerns walking from the current end of section in the Portobello township to her home, especially in the evenings with no footpath or street lighting in place.

Public Transport (Otago Peninsula)

Mr Julian Philips, Team Leader, Public Transport Dunedin, Otago Regional Council provided an update on public transport issues on the peninsula.  He spoke to the request for a change to the bus turnaround area on Harington Point Road and the concerns expressed by Tomahawk residents of the bus turnaround area.

Hoani Langsbury entered the meeting at 10:52 am.

             In response to questions, Mr Phillips advised he would investigate options for security     measures at the Tomahawk bus turnaround area.

2          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 28 September 2023


Moved (Paul Pope/ Cheryl Neill):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 28 September 2023 as a correct record.

Motion carried (OPCB/2023/063)

Part A Reports

7          Governance Support Officer's Report


The report informed the Board of activities relevant to the Otago Peninsula Board area.


The Cove – pedestrian safety.

Jeanine Benson (Senior Officer) advised that the removal of the cabbage trees to improve line of sight for traffic from the shared path way (beside the bus stop at The Cove) would occur in the 2024-25 financial year. Member Lox Kellas recorded his disagreement to the delay in removing the trees, as he considered it a safety hazard to driver visibility.


Greig Street, Broad Bay

Jeanine Benson (Senior Officer) advised the information on parameters for making Greig Street one-way to traffic would be made available to the Board at the February 2024 meeting.


Future Development Strategy (Community Board briefings)

Jeanine Benson (Senior Officer) summarised the Overview of the Future Development Strategy provided to members at the meeting.  The submission period was noted as running from 31 January to 28 February 2024 and that updates would be available from the Council website and  information sessions were scheduled for 8 February 2024 at the Dunedin Public Art Gallery.


Meeting schedule

The first meeting date for 2024 was advised as 8 February 2024.  The meeting schedule for 2024 year would be tabled for adoption by the Board at the February meeting.



Moved (Paul Pope/ Lox Kellas):

That the Board:


a)    Notes the Governance Support Officer’s Report.

b)    Confirms the first meeting date of 2024 as Thursday, 8 February 2024

   Motion carried (OPCB/2023/064)


8          Community Plan


Discussion was held on the current priorities of the Community Plan. 


Paul Pope confirmed that the Community Plan priorities would form the basis of the Board’s submission to the Long Term Plan 2024-2034 and that the Board would hold consultation meetings with the community on the priorities in early 2024.

9          Board Updates


Board members provided verbal updates on activities including:

Keep Dunedin Beautiful  

Cheryl Neill advised she attended the Keep Dunedin Beautiful Awards at the Dunedin Public Art Gallery in mid-October, with Portobello School receiving a High Commended award for their work with the Penguin Trust.


Mural for the Portobello Boat Shed

Cheryl Neill confirmed she has made contact with Ara Toi for the process to progress the install of a mural on the Portobello Boat Shed.  The Board requested that Cheryl gain confirmation from the Keep Dunedin Beautiful Committee, of their ongoing financial commitment to the mural, and also to seek confirmation from the Portobello Boat Club of their approval to proceed with the artwork.  Paul Pope advised that the Community Board would lead the call for submissions for the proposed mural.


Peninsula Roads

Lox Kellas advised that the gravel roads were in sound condition but would require monitoring after any heavy rain event. A fallen tree was removed from across Portobello Road in the last week of October.  Lox advised that he considered a review of the status of some trees on the road corridor was needed, including weed spraying, on some portions of the Portobello Road to assist with visibility.


Discussion was held on ensuring that the Board’s Community Plan included (as a priority) budget allocation to ensure proactive management of the vegetation on the road corridor due to the concern for traffic safety from unstable trees along the road corridor.


Community Meetings

The Board will look to have community meetings early in 2024 to consult ahead of the Long Term Plan 2024-2034.


Civil Defence/Community Response Planning

The Board is awaiting advice from Council on the Board’s ability to purchase their own portable radio to support the Board’s Civil Defence preparedness.


Te Umu Kuri (Wellers Rock) signage

The design work for the signage is now with Aukaha for consideration.


100th anniversary of the Soldiers Monument commemoration.

Lox Kellas advised that information was still being sought from the Hocken Library archives on the soldiers named on the monument and that a date for the commemoration event would not been set until this information had been received.


Board members provided individual updates on areas of Board responsibility, including:

Hoopers Inlet recycling hub

Cheryl Neill advised that a meeting was held between herself, Paul Pope, Sam Neill (resident) and Pete Moroney (contractor) on 17 October to discuss the recycling hub, with the contractor providing suggestions, including: a concrete pad for the bins, installation of a perimeter fence, retention of a 6 bay recycling bin, recycling area behind the Portobello Hotel, installation of larger capacity bins with new signage and instructions for use. 


Paul Pope advised that further discussion would be held on the final recycling hub layout and reported back to the Board.



Broad Bay

Stacey Kokaua-Balfour spoke of the very successful Broad Bay Gala Day held on 21 October and the Otakou Marae hosted the Readers & Writers Festival, with a number of national visitors attending.  She raised the need for repairs and updates to the Peninsula 3D model and map based on Portsmouth Drive.


Stacey requested the protocol to be followed for flax removal under the Council’s Reserves General Policies.  Paul Pope confirmed he would provide this.


Macandrew Bay

Edna Stevenson advised that the Macandrew Bay Dairy was due to reopen the week of 6 November and that the safety fence work on Marion Street was now finished.


OPCB Scholarship Criteria

Lox Kellas provided draft copies of the proposed scholarship criteria, intended to come into effect from January 2024. Members acknowledged their general agreement to the new criteria, seeing one annual scholarship of $1,000 being granted by the Board.


The Board requested that the amended criteria be brought to the 8 February 2024 meeting for adoption by the Board.



Moved (Paul Pope/Edna Stevenson):

That the Board:


a)     Notes the Board Updates.

             Motion carried (OPCB/2023/065)



Moved (Paul Pope/ Hoani Langsbury):

That the Board:


b)     Accepts the draft Otago Peninsula Community Board scholarship criteria, to be formally adopted by the Board in February 2024.

             Motion carried (OPCB/2023/066)


10        Chairperson's Report


Paul Pope provided a verbal update at the meeting, including:

·         The need for the Board to finalise initiatives and priorities from the Community Plan ahead of consultation for the Long Term Plan 2024-2034.

·    A copy of the proposed design for the old Tomahawk school site and surrounds was tabled for members information

·         Tomahawk residents have requested a community opening/marking of the Pou installed at the Tomahawk reserve, as the opening held in October was not held as an all community event.

·         A summary of the OPCB submission to the draft Speed Management Plan Hearing

·    Cycle stands (at Portobello) to be installed on the grass area beside the dairy.

·    Marine Parade fence repair completed

·    Macandrew Bay Boat Club jetty repair work completed.

·         Council has begun a review of the Dog Control Bylaw and Dog Control Policy with early public engagement, commencing from 1 November 2023.


Moved (Paul Pope/ Lox Kellas):

That the Board:


a)     Notes the update from the Chairperson.

Motion carried (OPCB/2023/067)


11        Items for Consideration by the Chairperson


The Board agreed to provide a Letter of Thanks to Amber Sharma and to Tessa Mills for their involvement in the very successful Broad Bay Gala Day.


The meeting concluded at 11.58am.