Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 09 November 2023, commencing at 1.00 pm




Deputy Chairperson

Scott Weatherall




Pim Allen

Cr Kevin Gilbert


Christina McBratney

Keith McFadyen


John Moyle





Anna Nilsen (Group Manager Property Services).


Governance Support Officer                   Lynne Adamson




1          Public Forum

Brighton Fire Brigade


Barry Day, Senior Fire Fighter, Brighton Fire Brigade spoke to the funding application from the Brighton Fire Brigade.  


Mr Day advised that he was a first responder for the Brighton Fire Brigade and spoke of the medical calls they attended which included heart attacks where they performed high performance CPR to stabilise the patient which took a lot of work and practice.  He commented that if they were able to purchase the mannequin they had requested funding for, they could practice more regularly and other community groups such as the surf club and scouts could also use it for training purposes


The mannequin was blue toothed and provided information on how effective the CPR was which heightened the training.






2          Apologies

             There was an apology for absence from Paul Weir.


             Moved (Scott Weatherall/Cr Kevin Gilbert):

             That the Board:


             Accepts the apology from Paul Weir.


             Motion carried (SHCB/2023/057)


3          Confirmation of agenda



Moved (Scott Weatherall/Pim Allen):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (SHCB/2023/058)


4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)         Notes the Elected Members' Interest Register attached; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2023/059)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 14 September 2023


Moved (Scott Weatherall/John Moyle):

That the Board:


a)         Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 14 September 2023 as a correct record.

Motion carried (SHCB/2023/060)


Part A Reports

6          Otago Regional Council - Buses


Julian Phillips (Implementation Lead Transport), Otago Regional Council provided an update on the bus situation. 


Mr Philips explained some of the changes implemented to bus services for the Mosgiel; Kaikorai Valley; Kings and Queens High Schools and Otago Boys High services.  He advised that a survey would be undertaken for users of the Mosgiel service to obtain feedback on the service.


In response to a question on the installation of a bus stop at the Morris Road, Chain Hills Road corner, Mr Phillips advised that there was room for improvement however there were no changes currently planned.  There would be a bus stop audit undertaken early 2024 which would include shelters, lighting, security and the infrastructure


Mr Phillips responded to questions on bus usage trends and the bus stops in Green Island and more specifically the installation of a super stop. 


Mr Weatherall thanked Mr Phillips for listening to the Board; working with them and the community and requested that work was undertaken on the super stop and Chain Hills – Morris Road bus stop prior to the winter of 2024 as these stops were widely used by school children.



7          Emergency Management Otago


Taylor Hendl and Paula Cathie (Emergency Management Advisors for Dunedin) introduced themselves and provided an update on Emergency Management Otago and an overview of their roles. 



8          Funding Application


The Board discussed a funding application from the Brighton Fire Brigade for $642.85 funding assistance to purchase of a “Little Annie” first aid training device for CPR practice.


Moved (John Moyle/Keith McFadyen):

That the Board:


a)         Approves the funding application from Brighton Fire Brigade for $642.85 funding assistance to purchase “Little Annie” for CPR training.

Motion carried (SHCB/2023/061)


9          Board Updates


Board members will provide updates on activities of interest including:


Keep Dunedin Beautiful

Christina McBratney advised that the scheduled Keep Dunedin Beautiful (KDB) meeting had been cancelled. 

Ms McBratney spoke of the proposed mural for the Waldronville Pump Station and commented that she had wanted to seek support from Keep Dunedin Beautiful which she now would at the next meeting.  Ms McBratney requested that the Board also support the project.  It was agreed that the request would be considered once both the cost had been established and confirmation whether or not KDB would also provide financial support.


Proposed Civil Defence Day

John Moyle and Scott Weatherall would meet with the new Emergency Management team to work on a plan and date for a Civil Defence Day proposed to be held in February – March 2024.


Brighton Toy Box

Scott Weatherall advised he checked the toy box regularly and the condition of the box and toys were good.


Community Pantries

Scott Weatherall commented that the Board needed to be mindful and take leadership on the community pantries and requested that should members see rubbish in them, they remove it.  The purpose of the pantries would be reinforced on social.


Welcome Packs

Pim Allen advised that the brochures had been printed and some had been placed in the Mosgiel library.  She commented that, to date there was a limited amount of interest and Ms Allen was going to approach other parties/businesses to gauge more interest in the project.


There was a discussion on funding of the welcome packs and Mr McFadyen advised he had met with an interested party but was yet to hear back.   



Moved (Scott Weatherall/Cr Kevin Gilbert):

That the Board:


a)         Notes the Board updates.

Motion carried (SHCB/2023/062)


10        Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board’s area which included:

·                  Discretionary Fund

·                  Island Park Recreation Reserve Update

·                  First meeting date for 2024.  Cr Kevin Gilbert tendered an apology for the meeting.

·                  Review of the Dog Control Bylaw and Dog Control Policy

·                  Future Development Strategy (FDS) (Community Board briefings).  The Group Manager Property (Anna Nilsen) provided an update on the FDS process and advised that submissions would be open from the end of January 2024 until the end of February 2024.   It was suggested that a table outside of Fresh Choice, Green Island would be ideal for community engagement.

·                Roadworks Schedule

·                Brighton Domain toilets – Ms Nilsen advised that the extension of the toilets at the Brighton Domain did not feature in the future work planned for public toilets.


Moved (Scott Weatherall/John Moyle):

That the Board:


a)              Notes the Governance Support Officer’s Report.

b)             Confirms that the next Board meeting would be held on Thursday 15 February 2024.

c)              Notes that the meeting schedule for the rest of 2024 would be considered by the Board at the next meeting.

d)             Ratifies the submission to the DCC draft Speed Management Plan.

Motion carried (SHCB/2023/063)


11        Community Plan


Cr Kevin Gilbert withdrew from this item.


The Saddle Hill Community Board Plan 2024-34 was discussed and it was agreed that the reintroduction of the sealing programme would be added with the advocacy for McMasters Road as the first priority.



Moved (Keith McFadyen/Scott Weatherall):

That the Board:


Reinstates the promotion and advocacy for the reintroduction of the rural roads sealing programme with McMaster Road as the first priority.1


Motion carried (SHCB/2023/064)


12        Deputy Chairperson's Report


The Deputy Chairperson (Scott Weatherall) provided an update on matters of interest since the previous meeting which included:

·                Power outages – Mr Weatherall spoke of the planned power outages for the replacement of power poles in the area.  There had been a lot of communication with residents and information provided on social media.

·                Delta Reserve Basketball Court – the was well received by the community.

·                Flaxes along Taieri Mouth Road – the Council had removed flax bushes along the road to Taieri Mouth which had been made available to the public for reuse.

·                Brighton – Scroggs Hill Road Vegetation -  vegetation impeding visibility at the intersection of Brighton- Scroggs Hill Roads would be cut back in the near future.



Moved (Scott Weatherall/ Christina McBratney):

That the Board:


a)         Notes the Deputy Chairperson’s update.

Motion carried (SHCB/2023/065)


13        Councillor's Update


Councillor Kevin Gilbert provided an update on items of interest which included:

·                Pre-engagement and preparation for the 10 year plan and uncertainty due to a new government.

·                Budget impacts for the 10 year plan.

·                Speed management review

Cr Gilbert responded to questions.



Moved (Cr Kevin Gilbert/Scott Weatherall):


That the Board:


a)         Notes the Councillor’s Update.

Motion carried (SHCB/2023/066)


14        Items for Consideration by the Chair


John Moyle raised the awareness of the changes proposed for Abbotsford with the implementation of the Dunedin Tunnels and Trust cycle trail.


Scott Weatherall thanked Board members for their work over the past year and thanked staff, Councillors and the Mayor for their support and wished everyone a safe and fantastic festival season.




The meeting concluded at 2.17 pm.