Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 02 November 2023, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

 

Members

David Frew

Terina Geddes

 

Tony Markham

 

 

 

IN ATTENDANCE

Mike Perkins (City Development Engineer).

 

Governance Support Officer                  Sharon Bodeker

 

 

 

1          Public Forum

1.1         Hyde Roading Issues

 

Quinten McLeod was unable to attend the meeting.  His presentation was tabled at the meeting for the Board’s information.  Issues raised included State Highway 87, and pest control of rabbits.

1.2       Lynda McKenzie

Lynda McKenzie provided an update on the St Andrews Day Celebration preparations.  Ms McKenzie thanked the Board for its funding.

 

 

2          Apologies

Moved (David Frew/Terina Geddes):

That the Board:

 

Accepts the apologies from Cr Bill Acklin and Robin Thomas.

 

Motion carried (STCB/2023/070)

 

3          Confirmation of agenda

 

 

Moved (David Frew/Tony Markham):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (STCB/2023/071)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Terina Geddes/Anna Wilson):

That the Board:

 

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2023/072)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 14 September 2023

 

Moved (Tony Markham/Terina Geddes):

That the Board:

 

a)         Confirms the minutes of the Strath Taieri Community Board meeting held on 14 September 2023 as a correct record.

Motion carried (STCB/2023/073)

 

Part A Reports

6          Otago Regional Council Update

 

A report from the Otago Regional Council (ORC) on river management activities in the Middlemarch area and preliminary programmed works for the 2023/24 financial year was tabled.  It provided an update on river management inspections, September 2023 rain event, river management works programme and catchment investigations.

Gary La Hood (Senior River Engineer) and Simon Robinson (Team Leader, Natural Hazards) from the Otago Regional Council spoke to the report and responded to questions.  Mr Robinson advised that the findings of the March Creek investigation would be presented to the Board once they are completed.

 

 

Moved (Tony Markham/Anna Wilson):

That the Board:

 

a)         Notes the update from the Otago Regional Council.

Motion carried (STCB/2023/074)

 

7          Community Plan

 

The Strath Taieri Community Board Community Plan 2024-34 was attached for discussion and updating if required.

Following discussion, it was agreed that a drop in session would be held in Hyde on Wednesday, 6 December 2023 between 4.00 pm and 5.00 pm.

 

8          Governance Support Officers Report

 

A report from Civic  provided an update on activities relevant to the Board area which included:

·        Project Fund

·        Sutton Bridge materials – a discussion was held on options for how the materials from the Sutton Bridge would be used.  Funds raised from any sales could be given to local community groups, or used for community projects. 

·        First meeting date for 2024.

·        Draft Speed Management Plan Submission.

·        Recycling facilities and Transfer Station.

·        Review of Dog Control Bylaw and Dog Control Policy.

·        Future Development Strategy (FDS) (Community Board briefings) – The City Development Engineer (Mike Perkins) provided an update on the FDS process and advised that submissions would be open from the end of January to the end of February 2024.

·           Correspondence from Shelia Ramsay.  Following discussion, the Board agreed to provide a letter of support for the registration of a “Strath Taieri” tartan.

·        Roadworks Schedule

·        Dunedin City Council Updates

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Agrees that the following process would be undertaken to dispose of the Sutton Bridge materials:

-      place an advertisement in the local community newspaper inviting community groups to register their interest in any of the materials, to be used for community projects. 

-      for the remaining materials, members of the public will be invited to register their interest, and a public tender will be held to sell the remaining materials. 

d)     Confirms that its next meeting will be held on Thursday, 8 February 2024 at 2 p.m..

e)     Notes that the meeting schedule for the rest of 2024 will be considered by the Board at its meeting of 8 February 2024.

f)     Ratifies the submission to the DCC draft Speed Management Plan

g)     Agrees to write a letter of support to the DCC for the registration of a Strath Taieri tartan.

Motion carried (STCB/2023/075)

 

9          Board Updates and Report Backs

 

Board members provided updates and report backs on portfolios and activities which included:

 

Emergency Management

Anna Wilson advised that an adverse events register was being developed with a view to setting up a priority system and identify the needs of the community, in readiness for a future emergency management event.

 

Otago Central Rail Trust –

Following the resignation by Anna Wilson as the Board’s Representative on the Otago Central Rail Trust working party, the Board agreed to appoint Terina Geddes as its representative. 

 

 

Moved (Tony Markham/David Frew):

That the Board:

a)     Appoints Terina Geddes as its representative on the Central Otago Rail Trust working party.

Motion carried (STCB/2023/076)

 

 

 

Climate Change

Tony Markham advised that the Otago Regional Council Land and Water Management Plan was open for submissions.

 

Water management (including flooding)

The report from the Otago Regional Council provided an update.  The Board recorded its thanks to the ORC staff for the information being provided at the Board meetings.

 

Infrastructure, roads and spraying

Barry Williams provided an update which included weed spraying in the township, school signage and placement of speed limit signage.

 

 

Moved (Terina Geddes/David Frew):

That the Board:

 

b)     Notes the updates.

Motion carried (STCB/2023/077)

 

10        Chairperson's Report

 

The Chairperson provided update on matters of interest including:

·    RSA replacement flags – it was agreed that Terina Geddes  would contact the RSA to request replacement flags.

·    Board Communication between members

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (STCB/2023/078)

 

11        Items for Consideration by the Chair

 

There were no items for consideration.

 

 

The meeting concluded at 3.47 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON