Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 22 November 2023, commencing at 9:27am

 

PRESENT

 

Chairperson

Mr Phil Dowsett

 

Members

Cr Bill Acklin

Cr Cherry Lucas

 

Mr Peter Smith

 

 

IN ATTENDANCE

Cam McCracken, Director – Dunedin Public Art Gallery (DPAG), Toitū, Lan Yuan and Olveston

 

Governance Support Officer                  Lauren Riddle

 

 

  

1          Apologies

Moved (Mr Phil Dowsett/Mr Peter Smith):

That the Board:

             Accepts the apologies from Cr Kevin Gilbert and Susan Schweigman for absence.

Motion carried (TOSM/2023/001)

 

2          Confirmation of agenda

 

 

Moved (Mr Phil Dowsett/Cr Cherry Lucas):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (TOSM/2023/002)

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Cherry Lucas advised that she has been appointed as the LGNZ Zone 6 representative.

 

 

Moved (Mr Phil Dowsett/Member Bill Acklin):

That the Board:

 

a)     Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Amends the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2023/003)

 

4          Confirmation of Minutes

4.1       Toitū Otago Settlers Museum Board meeting - 23 August 2023

 

Moved (Mr Phil Dowsett/Mr Peter Smith):

That the Board:

 

Confirms the public part of the minutes of the Toitū Otago Settlers Museum Board meeting held on 23 August 2023 as a correct record.

Motion carried (TOSM/2023/004)

Reports

5          Toitū Otago Settlers Museum Activity Report

 

The report covered activities of Toitū Otago Settlers Museum (Toitū) from 1 July to 30 September 2023.  Mr McCracken responded to questions on visitor numbers, commercial use of the Toitū venue and the new Theatrette.  Mr McCracken also confirmed the re-opening to the public of the refurbished Transport Gallery would be held at the end of November this year, and that the layout had been altered to maximise the public enjoyment of the items on display.

 

 

Moved (Mr Phil Dowsett/Member Bill Acklin):

That the Board:

 

Notes the Toitū Otago Settlers Museum Activity Report for the period 1 July to 30 September 2023. 

Motion carried (TOSM/2023/005)

 

6          Deaccession Report

 

The report outlined the assessments completed within the context of the wider Toitū transport collection holding and sought the endorsement from the Museum Board to deaccession of two items from the Toitū Otago Museum collection, being the:

 

a)         Takapuna DCT No. 66 tram, CS/3655

b)        Sydney Bogie tram, 1995/92/1

Discussion was held on the process followed to assess items within the collection for deaccession. In response to a question, Mr McCracken advised that he had not received any disagreement to the proposed deaccession of the two items from the Toitū collection.

 

Mr McCracken advised that as part of the final agreement to be signed with the Tramways Historical Society Inc there would be assurance sought that the items would remain in the public realm and used for the public good.

 

 

 

Moved (Mr Phil Dowsett/Mr Peter Smith):

That the Board:

 

 

Endorse the Director’s decision to deaccession the following items from the Toitū collection and dispose of the items to the Tramways Historical Society Inc., in accordance with the Toitū Collections Policy:

I.       Takapuna DCT No. 66 tram, CS/3655

II.      Sydney Bogie tram, 1995/92/1

 

Motion carried (TOSM/2023/006)

 

The meeting concluded at 10:05 am.

 

 

 

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CHAIRPERSON